{"id":10889,"date":"2024-07-25T12:15:43","date_gmt":"2024-07-25T11:15:43","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=10889"},"modified":"2024-07-25T12:15:43","modified_gmt":"2024-07-25T11:15:43","password":"","slug":"find-externally-shared-drive-files-ou-gat","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-externally-shared-drive-files-ou-gat\/","title":{"rendered":"Find All Externally Shared Google Drive Files for a Specific OU with GAT+"},"content":{"rendered":"<p>Want to find all the externally shared <a href=\"https:\/\/drive.google.com\/drive\/my-drive\" target=\"_blank\" rel=\"noopener\">Google Drive<\/a> files for a specific OU owned by users that are also &#8216;shared out&#8217; to specific external users?<\/p>\n<p>The <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-overview\/\" target=\"_blank\" rel=\"noopener\">GAT+<\/a> Drive audit can easily do this.<\/p>\n<h3>Step 1: Filter Externally Shared Google Drive Files for a Specific OU<\/h3>\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; Files\u00a0<\/strong><\/p>\n<ul>\n<li><strong>Apply filter<\/strong> (2)<\/li>\n<li>In the filter option select the following steps\n<ul>\n<li><strong>Type &#8211; User\/Group\/OU search<\/strong> (3)<\/li>\n<li><strong>Org. Unit<\/strong> &#8211; select the Organization unit you need (4)\n<ul>\n<li><strong>Include the Sub. Org<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Ownership<\/strong> &#8211; <strong>Owned\u00a0<\/strong>(6)<\/li>\n<li>Under Definition Add the rule\n<ul>\n<li><strong>Sharing flag<\/strong> contains Shared Out (7)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-10894 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT.png\" alt=\"Externally Shared Google Drive Files\" width=\"1579\" height=\"822\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT-300x156.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT-1024x533.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT-768x400.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT-1536x800.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_34_53-GAT-360x187.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<h3>Step 2: Result<\/h3>\n<p>When the filter is applied the result will return all the Google Drive files\/folders owned by the users of the selected OU that are also &#8220;Shared out&#8221; to External users.<\/p>\n<p>All files and folders will have a <strong>Sharing Flag equal to Shared Out.<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-10895 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT.png\" alt=\"GAT Unlock\" width=\"1573\" height=\"533\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT.png 1573w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT-300x102.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT-1024x347.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT-768x260.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT-1536x520.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_42_30-GAT-360x122.png 360w\" sizes=\"(max-width: 1573px) 100vw, 1573px\" \/><\/p>\n<h3>Step 3: Alternative filters<\/h3>\n<p>The results <strong>will include all\u00a0Shared Out files\/folders including &#8220;Public\/Everyone and Public\/Everyone with link permissions.<\/strong><\/p>\n<p>Change the Sharing Flag to a different filter to see different results.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-10896 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_47_11-GAT.png\" alt=\"Find Externally Shared Google Drive Files\" width=\"980\" height=\"876\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_47_11-GAT.png 980w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_47_11-GAT-300x268.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_47_11-GAT-768x686.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/07\/2024-07-25-13_47_11-GAT-360x322.png 360w\" sizes=\"(max-width: 980px) 100vw, 980px\" \/><\/p>\n<p>For example:<\/p>\n<ul>\n<li><strong>Public<\/strong> &#8211; view all files owned by users of the OU and with Public permissions<\/li>\n<li><strong>Public with a link<\/strong> &#8211; view all files owned by users of the OU and with Public with link permissions<\/li>\n<li><strong>Specific external users<\/strong> &#8211; view all files owned by users of the OU shared with only specific external users (excluding the Public and Public with link permissions)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Want to find all the externally shared Google Drive files for a specific OU owned by users that are also &#8216;shared out&#8217; to specific external users? The GAT+ Drive audit can easily do this. Step 1: Filter Externally Shared Google Drive Files for a Specific OU Navigate to GAT+ &gt; Drive &gt; Files\u00a0 Apply filter [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":6975,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-10889","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":237,"total_views":"898","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Find All Externally Shared Google Drive Files for a Specific OU with GAT+ - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Use GAT+ to find Google Drive files shared externally by users in a specific OU. 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