{"id":1155,"date":"2021-12-06T17:33:16","date_gmt":"2021-12-06T17:33:16","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1155"},"modified":"2025-12-16T17:18:44","modified_gmt":"2025-12-16T17:18:44","password":"","slug":"how-to-set-up-preapproval-access-for-unlock","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-access-for-unlock\/","title":{"rendered":"How to set up pre-approval access for GAT Unlock?"},"content":{"rendered":"<p data-start=\"531\" data-end=\"712\">GAT Unlock is a <strong data-start=\"547\" data-end=\"578\">Multi-Party Approval system<\/strong> built into GAT+ that allows Google Workspace admins to carry out sensitive actions across their domain in a secure and auditable way.<\/p>\n<p>The Unlock functionality is required for:<\/p>\n<ul>\n<li>Viewing the content of Files and Emails<\/li>\n<li>Changing the ownership of Google Drive Files<\/li>\n<li>Copying Google Drive folders and moving them to another user<\/li>\n<li>Adding or removing users from Drive and Shared Drive files<\/li>\n<li>Setting up email delegation to user accounts<\/li>\n<li>Using the GAT Flow functionality to:\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Onboard users into the domain<\/li>\n<li>Offboard users from the domain<\/li>\n<li>Modify users in the domain<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>The Unlock functionality requires each of the actions above to be\u00a0<strong>approved by the Security Officer.\u00a0<\/strong>This is designed as a security feature.<\/p>\n<p><strong>Unlock pre-approval can be set up only by the Security Officer.<\/strong><\/p>\n<h2>What is pre-approved access in Unlock?<\/h2>\n<p>Pre-approval in Unlock allows the Action chosen for <strong>Flow, Drive, or Email<\/strong> to be done without the need for the Security Officer&#8217;s approval for every request.<\/p>\n<p>i.e.: Allowing Unlock to be used without approval by the Security officer.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>The setting up of Pre-approval must be set up and approved by Security Officer<\/strong><\/span><\/p>\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading\">How to Set up Unlock Pre-approval for Google Drive?<\/h3>\n<p>How to set up Flow preapproval within GAT+<\/p>\n<p>Navigate to\u00a0<strong>GAT+ &gt; Configuration &gt; Security Officer &gt; Access permissions\u00a0<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-11498\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window.png\" alt=\"\" width=\"1179\" height=\"465\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window.png 1179w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-300x118.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-1024x404.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-768x303.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-360x142.png 360w\" sizes=\"(max-width: 1179px) 100vw, 1179px\" \/><\/p>\n<p>In\u00a0<strong>Access Permissions<\/strong>\u00a0click on the\u00a0<strong>+<\/strong>\u00a0button\u00a0<strong>&lt;- Click here to create new preapproved access<\/strong><\/p>\n<p>A new window will be displayed fill in the details required:<\/p>\n<ul>\n<li><strong>Authorized user<\/strong>\u00a0\u2013 select the user who you want to set pre-approved access to<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013<strong> Drive<\/strong><\/li>\n<li><strong>Scope<\/strong> \u2013 User, Group, Org.Unit\n<ul>\n<li>Scope select <strong>only users of whom access will be pre-approved for<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Valid until<\/strong>\u00a0\u2013 set the time until pre-approved access will be granted<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-1159\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_23_48-Window.png\" alt=\"\" width=\"1017\" height=\"862\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_23_48-Window.png 1017w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_23_48-Window-300x254.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_23_48-Window-768x651.png 768w\" sizes=\"(max-width: 1017px) 100vw, 1017px\" \/><\/p>\n<p>Click to <strong>Save\u00a0<\/strong><\/p>\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading\">How to set up Unlock pre-approval for Email?<\/h3>\n<p>How to set up Flow preapproval within GAT+<\/p>\n<p>Navigate to\u00a0<strong>GAT+ &gt; Configuration &gt; Security Officer &gt; Access permissions\u00a0<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-11498\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window.png\" alt=\"\" width=\"1179\" height=\"465\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window.png 1179w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-300x118.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-1024x404.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-768x303.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-15-13_45_32-Window-360x142.png 360w\" sizes=\"(max-width: 1179px) 100vw, 1179px\" \/><\/p>\n<p>In\u00a0<strong>Access Permissions<\/strong>\u00a0click on the\u00a0<strong>+<\/strong>\u00a0button\u00a0<strong>&lt;- Click here to create new preapproved access<\/strong><\/p>\n<p>A new window will be displayed fill in the details required:<\/p>\n<ul>\n<li><strong>Authorized user<\/strong>\u00a0\u2013 select the user who you want to set pre-approved access to<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013<strong> Email<\/strong><\/li>\n<li><strong>Scope<\/strong> \u2013 User, Group, Org.Unit\n<ul>\n<li>Scope select <strong>only users of whom access will be pre-approved for<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Valid until<\/strong>\u00a0\u2013 set the time until pre-approved access will be granted<\/li>\n<li><strong>Can remove emails<\/strong> &#8211; enable or disable to allow or not the removal of emails\n<ul>\n<li>Remove emails &#8211; permanent<\/li>\n<li>Remove emails &#8211; trash only<\/li>\n<\/ul>\n<\/li>\n<li><strong>Can add email delegation<\/strong> &#8211; enable or disable to allow or not setting up of Email delegation<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-1161\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_30_30-Window-1.png\" alt=\"\" width=\"1026\" height=\"931\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_30_30-Window-1.png 1026w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_30_30-Window-1-300x272.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_30_30-Window-1-1024x929.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-13_30_30-Window-1-768x697.png 768w\" sizes=\"(max-width: 1026px) 100vw, 1026px\" \/><\/p>\n<p>Click on <strong>Save<\/strong><\/p>\n<h3>Approval email<\/h3>\n<p><strong>NOTE: <\/strong>Unlike the normal requests <strong>no email will be sent to the Security officer for approval<\/strong>. The Security Officer must log in to GAT+ and approve the requests.<\/p>\n<p>The Security officer must navigate to <strong>GAT+ &gt; Configuration &gt; Security Officer &gt; Access permissions &#8211; and Approve the request<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12009\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window.png\" alt=\"\" width=\"1907\" height=\"787\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window.png 1907w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window-300x124.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window-1024x423.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window-768x317.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window-1536x634.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2024-11-29-14_23_15-Window-360x149.png 360w\" sizes=\"(max-width: 1907px) 100vw, 1907px\" \/><\/p>\n<h3>Result<\/h3>\n<p>The &#8220;<strong>Pre-approved&#8221;<\/strong> access will <strong>be granted<\/strong> to the selected user.<\/p>\n<p><strong>When the pre-approved is enabled, the Admin does not need approval for every request.<\/strong><\/p>\n<p>When the Admin wants to use Unlock, the action they choose requiring Unlock will <strong>start right away, without sending a request to the Security Officer.<\/strong><\/p>\n<h3>Example of pre-approval enabled<\/h3>\n<p>If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-access-for-unlock\/\" target=\"_blank\" rel=\"noopener\">preapproval<\/a> is enabled <strong>no email will be sent to the Security Officer<\/strong>, the <strong>request will be approved<\/strong>, the <strong>access to the Files will be granted<\/strong><\/p>\n<p>The <strong>Admin will have access to view and download all the files by default from all the users selected in the Scope<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1188\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-12-07-11_11_14-Window.png\" alt=\"\" width=\"1248\" height=\"485\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-12-07-11_11_14-Window.png 1248w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-12-07-11_11_14-Window-300x117.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-12-07-11_11_14-Window-1024x398.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-12-07-11_11_14-Window-768x298.png 768w\" sizes=\"(max-width: 1248px) 100vw, 1248px\" \/><\/p>\n<h5>Approval in GAT+<\/h5>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1181\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-17_18_30-Window.png\" alt=\"\" width=\"1346\" height=\"876\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-17_18_30-Window.png 1346w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-17_18_30-Window-300x195.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-17_18_30-Window-1024x666.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2021-12-06-17_18_30-Window-768x500.png 768w\" sizes=\"(max-width: 1346px) 100vw, 1346px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT Unlock is a Multi-Party Approval system built into GAT+ that allows Google Workspace admins to carry out sensitive actions across their domain in a secure and auditable way. The Unlock functionality is required for: Viewing the content of Files and Emails Changing the ownership of Google Drive Files Copying Google Drive folders and moving [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":6970,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[19],"glossaries":[],"doc_tag":[25],"class_list":["post-1155","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-delegated-access","doc_tag-gat-unlock"],"year_month":"2026-04","word_count":585,"total_views":"2319","reactions":{"happy":"0","normal":"1","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Delegated Access","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/delegated-access\/"}],"doc_tag_info":[{"term_name":"GAT Unlock","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-unlock\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to set up pre-approval access for GAT Unlock? - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT Unlock allows Google Workspace Admins to take different actions across their domain. 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