{"id":12425,"date":"2025-03-24T09:26:45","date_gmt":"2025-03-24T09:26:45","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=12425"},"modified":"2026-03-13T16:10:17","modified_gmt":"2026-03-13T16:10:17","password":"","slug":"add-second-approval-step-to-workflows-in-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-second-approval-step-to-workflows-in-gat-flow\/","title":{"rendered":"Enhance Workflow Security with a Second Approval Step in GAT Flow"},"content":{"rendered":"<p>With our latest <strong>Approve workflow<\/strong> action in GAT <strong>Flow, <\/strong><a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a>\u00a0can ensure that additional security measures have been added to a workflow for a sensitive or strategic case when needed.<\/p>\n<p>By adding extra security measures to any type of workflow, you can ensure that nothing gets overlooked or slips through the system unnoticed.<\/p>\n<p><strong>NOTE: <\/strong>This will also work even if pre-approved privilege is already configured for the workflow requester<\/p>\n<p>The workflow approval action stops the workflow at the stage where it is added to the workflow and resumes only when the remaining actions have been reviewed and approved by the Security Officer.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16034 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_27_36-Greenshot.png\" alt=\"Approve Workflow Action in workflow\" width=\"1316\" height=\"239\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_27_36-Greenshot.png 1316w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_27_36-Greenshot-300x54.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_27_36-Greenshot-1024x186.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_27_36-Greenshot-768x139.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_27_36-Greenshot-360x65.png 360w\" sizes=\"(max-width: 1316px) 100vw, 1316px\" \/><\/p>\n<h2>Create workflow and add the second approval stage<\/h2>\n<p>Navigate to\u00a0<strong>Flow &gt; Create workflow\u00a0<\/strong><\/p>\n<p>Under\u00a0<strong>Workflow type,<\/strong>\u00a0fill in the fields required.<\/p>\n<ul>\n<li>Workflow\u00a0<strong>name<\/strong>\u00a0\u2013 enter the name of the workflow<\/li>\n<li>Workflow description \u2013 explanation of what the workflow will do (optional)<\/li>\n<li>Workflow<strong> Type<\/strong> \u2013 select workflow type\u00a0 \u2013 Onboarding, Modify or Offboarding <strong>(Note:<\/strong> This action is also available in Event triggered and Recurring workflow types)<\/li>\n<li><strong>Next<\/strong> \u2013 click to proceed<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16036 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot.png\" alt=\"Creating a GAT Flow modify workflow\" width=\"1683\" height=\"1165\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot.png 1683w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot-300x208.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot-1024x709.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot-768x532.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot-1536x1063.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_43_06-Greenshot-360x249.png 360w\" sizes=\"(max-width: 1683px) 100vw, 1683px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Select the Users<\/h2>\n<p>In\u00a0<strong>Search for a user<\/strong>\u00a0pick the user(s) you want to set up the Auto-reply message for.<\/p>\n<p>Select one user or multiple user accounts you wish to set up their auto-reply. Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import the users.<\/p>\n<p>The chosen users will appear in the list below.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16037 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00.png\" alt=\"Selecting users in a GAT Flow workflow\" width=\"1684\" height=\"1163\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00.png 1684w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00-300x207.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00-1024x707.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00-768x530.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00-1536x1061.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_52_00-360x249.png 360w\" sizes=\"(max-width: 1684px) 100vw, 1684px\" \/><\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Choose Actions<\/h2>\n<p>Then, under the\u00a0<strong>Choose Actions<\/strong>\u00a0section (1), click on the\u00a0<strong>(+) button<\/strong> and search for the actions required to build up your workflow (2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16038 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52.png\" alt=\"Adding actions in a GAT Flow workflow\" width=\"1684\" height=\"1164\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52.png 1684w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52-300x207.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52-1024x708.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52-768x531.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52-1536x1062.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-14_59_52-360x249.png 360w\" sizes=\"(max-width: 1684px) 100vw, 1684px\" \/><\/p>\n<p>In between activities\/actions, where an additional layer of security is required, add a <strong>Workflow approval<\/strong> action to pause the workflow and force a second approval so that the workflow can resume and complete successfully.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16039 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35.png\" alt=\"Updating 'Approve Workflow' action details\" width=\"1683\" height=\"1163\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35.png 1683w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35-300x207.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35-1024x708.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35-768x531.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35-1536x1061.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_04_35-360x249.png 360w\" sizes=\"(max-width: 1683px) 100vw, 1683px\" \/><\/p>\n<p>When ready, click outside of the &#8216;Approve workflow&#8217; pop-up box or click the &#8216;x&#8217; to continue your workflow and click on <strong>Send approval request\u00a0<\/strong>to proceed.<\/p>\n<h2 id=\"4-toc-title\" class=\"wp-block-heading betterdocs-content-heading betterdocs-content-heading\">Result<\/h2>\n<h3>Initial approval<\/h3>\n<p>The initial workflow approval request will be sent to the <strong><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\" target=\"_blank\" rel=\"noopener\">Security officer<\/a> for Approval<\/strong> &#8211; default initial Approval.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16040 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_12_23.png\" alt=\"GAT Flow security officer approval email \" width=\"985\" height=\"573\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_12_23.png 985w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_12_23-300x175.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_12_23-768x447.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_12_23-360x209.png 360w\" sizes=\"(max-width: 985px) 100vw, 985px\" \/><\/p>\n<p>When the request is Approved, the workflow will run, and stop in the stage where the extra approval action was added. The workflow will only execute up to that point and will only remain active after a second approval by the Security Officer.<\/p>\n<p>The workflow status that was paused due to the extra layer of approval will be displayed to the Admin\/ requester with the <strong>Action need<\/strong> Job status:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16041 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_18_08.png\" alt=\"Reviewing details of a GAT Flow workflow\" width=\"1501\" height=\"1252\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_18_08.png 1501w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_18_08-300x250.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_18_08-1024x854.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_18_08-768x641.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_18_08-360x300.png 360w\" sizes=\"(max-width: 1501px) 100vw, 1501px\" \/><\/p>\n<p>Clicking on the &#8220;eye&#8221; icon allows you to see to what point and what actions have been performed and also prompts you with a &#8216;Workflow action requires approval!&#8217;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16043 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1.png\" alt=\"Workflow details showing approval action is required\" width=\"1680\" height=\"1159\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1.png 1680w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1-300x207.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1-1024x706.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1-768x530.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1-1536x1060.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_22_03-1-360x248.png 360w\" sizes=\"(max-width: 1680px) 100vw, 1680px\" \/><\/p>\n<h3>Second approval &#8211; extra layer of security<\/h3>\n<p>At this stage new email notification is generated for that purpose and sent to Security Officers.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16045 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_37_05-1.png\" alt=\"GAT Flow workflow security officer approval email\" width=\"1072\" height=\"711\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_37_05-1.png 1072w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_37_05-1-300x199.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_37_05-1-1024x679.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_37_05-1-768x509.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_37_05-1-360x239.png 360w\" sizes=\"(max-width: 1072px) 100vw, 1072px\" \/><\/p>\n<p>The Security Officer clicks on the link from the email, and is redirected to that GAT Flow workflow. The security officer is then able to review the remaining steps and approve or deny the request:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16046 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_42_25-.png\" alt=\"Workflow action requires approval within the workflow details.\" width=\"1518\" height=\"1260\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_42_25-.png 1518w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_42_25--300x249.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_42_25--1024x850.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_42_25--768x637.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_42_25--360x299.png 360w\" sizes=\"(max-width: 1518px) 100vw, 1518px\" \/><\/p>\n<p>Once approved for a second time, the workflow will resume and be fully complete.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16047 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_50_19.png\" alt=\"GAT Flow workflow completion details\" width=\"1514\" height=\"1251\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_50_19.png 1514w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_50_19-300x248.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_50_19-1024x846.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_50_19-768x635.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2025\/03\/2026-03-13-15_50_19-360x297.png 360w\" sizes=\"(max-width: 1514px) 100vw, 1514px\" \/><\/p>\n<h2>Second layer of approval with pre-approval privilege granted<\/h2>\n<p>This additional layer of security will work even if pre-approval is already configured for the workflow requester. This way, you can still force a second verification of that specific workflow at some point while maintaining the initial pre-approval privilege for its requester.<\/p>\n<h2>Relevant posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\" target=\"_blank\" rel=\"noopener\">How to set up pre-approval access for GAT Flow?<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/define-flow-role-permissions-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Define Flow Role Permissions with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>With our latest Approve workflow action in GAT Flow, Google Workspace Admin\u00a0or\u00a0Delegated Auditor\u00a0can ensure that additional security measures have been added to a workflow for a sensitive or strategic case when needed. By adding extra security measures to any type of workflow, you can ensure that nothing gets overlooked or slips through the system unnoticed. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":8349,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-12425","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":579,"total_views":"1029","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Enhance Workflow Security with a Second Approval Step in GAT Flow - 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