{"id":127,"date":"2022-06-27T11:20:19","date_gmt":"2022-06-27T10:20:19","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=127"},"modified":"2026-03-27T18:09:51","modified_gmt":"2026-03-27T18:09:51","password":"","slug":"gat-flow-how-to-bulk-add-users-to-calendar","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-how-to-bulk-add-users-to-calendar\/","title":{"rendered":"Bulk Add Users to Google Calendar with GAT Flow"},"content":{"rendered":"\r\n<p>With\u00a0<a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>\u00a0you are now able to Bulk add Users\u2019 permissions to selected Calendars!<\/p>\r\n\r\n\r\n\r\n<p>Admins can enable users of their domain to have access rights such as Owner, Reader, Writer to selected calendars<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Flow<\/h3>\r\n\r\n\r\n\r\n<p>Navigate to <strong>GAT+ &gt; Flow <\/strong><\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-49\" title=\"GAT Flow | How To Bulk Add User's to Calendar 1\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png\" alt=\"Moving to GAT Flow\" width=\"318\" height=\"281\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png 318w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30-300x265.png 300w\" sizes=\"(max-width: 318px) 100vw, 318px\" \/><\/p>\r\n\r\n\r\n\r\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading wp-block-heading\">Create workflow<\/h3>\r\n<p>First, navigate to\u00a0<strong>Flow &gt; Create workflow\u00a0<\/strong>(1).<\/p>\r\n<h4 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Workflow type<\/h4>\r\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\r\n<ul>\r\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\r\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\r\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\r\n<ul>\r\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\r\n<ul>\r\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\r\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\r\n<\/ul>\r\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\r\n\r\n\r\n\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-16295 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18.png\" alt=\"Create a 'Add multiple users to different calendars' workflow in GAT Flow\" width=\"1744\" height=\"1247\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18.png 1744w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18-1024x732.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18-1536x1098.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_42_18-360x257.png 360w\" sizes=\"(max-width: 1744px) 100vw, 1744px\" \/><\/p>\r\n\r\n\r\n\r\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Search for a User<\/h3>\r\n\r\n\r\n\r\n<p>Search for the users and add them<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Search for a user \u2013 click and search for individual users<\/li>\r\n<li>Search for a group\u00a0\u2013 click and search for a group of users<\/li>\r\n<li>Search for an OU \u2013 click and search for the OU of users<\/li>\r\n<li><strong>Next<\/strong> &#8211; click to proceed further<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-16067 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08.png\" alt=\"Selecting users in GAT Flow\" width=\"1739\" height=\"1243\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08-300x214.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08-1024x732.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08-1536x1098.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_37_08-360x257.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Choose actions<\/h3>\r\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Adding actions in GAT Flow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>Search for the &#8220;<strong>Add user to calendars<\/strong>&#8221; option it will be under the <strong>Calendars<\/strong> tab.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16296 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58.png\" alt=\"Adding the 'Add users to calendars' action in a GAT Flow workflow\" width=\"1744\" height=\"1246\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58.png 1744w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-300x214.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-1024x732.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-1536x1097.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-360x257.png 360w\" sizes=\"(max-width: 1744px) 100vw, 1744px\" \/><\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Add to<\/strong> &#8211; enter the users from whose calendar you want to add users to\r\n<ul>\r\n<li>You can also search and enter <strong>any calendar<\/strong> available\u00a0<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Permission<\/strong>\u00a0&#8211; select the type of permission to add\r\n<ul>\r\n<li><strong>Writer <\/strong><\/li>\r\n<li><strong>Owner<\/strong><\/li>\r\n<li><strong>Reader<\/strong><\/li>\r\n<li><strong>Free\/busy reader<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Subscribe<\/strong> &#8211; subscribe to the selected calendars\r\n<ul>\r\n<li><strong>Enable or Disable<\/strong> the subscription<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Send invitation email\u00a0<\/strong>&#8211; have an invitation email sent\r\n<ul>\r\n<li><strong>Enable or Disable\u00a0<\/strong>the invitation.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16297 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43.png\" alt=\"'Add user to calendars' GAT Flow action settings\" width=\"1744\" height=\"1246\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43.png 1744w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43-300x214.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43-1024x732.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43-1536x1097.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_17_43-360x257.png 360w\" sizes=\"(max-width: 1744px) 100vw, 1744px\" \/><\/p>\r\n\r\n\r\n\r\n<p><strong>Send approval request<\/strong> &#8211; click to send the request to the security officer.\u00a0<\/p>\r\n<p>Note: The Admin can have pre-approved access, if enabled and used no approval email will be sent. Please <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">check for more information<\/a><\/p>\r\n<h3>Security officer approval<\/h3>\r\n<p>The Security officer will receive an email notification to approve the request.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16298 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_25_46.png\" alt=\"Security officer approval email for GAT Flow workflow\" width=\"1270\" height=\"783\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_25_46.png 1270w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_25_46-300x185.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_25_46-1024x631.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_25_46-768x473.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_25_46-360x222.png 360w\" sizes=\"(max-width: 1270px) 100vw, 1270px\" \/><\/p>\r\n<p>The details of the workflow can be seen by the Admin in the <strong>Workflow<\/strong> tab.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16299 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46.png\" alt=\"Workflows\" width=\"1741\" height=\"1241\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46.png 1741w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46-300x214.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46-1024x730.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46-768x547.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46-1536x1095.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_47_46-360x257.png 360w\" sizes=\"(max-width: 1741px) 100vw, 1741px\" \/><\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Result<\/h3>\r\n\r\n\r\n\r\n<p>The users will be added to the selected calendars with different types of permissions such as Owner, Writer, Reader, and Free\/busy reader.<\/p>\r\n<p><strong>The selected users will have the Calendars added to their calendar and subscribed<\/strong>\u00a0<\/p>\r\n<p>The Users picked in the &#8220;Search for a user&#8221; tab, will be <strong>added (subscribed) as readers to the chosen calendars<\/strong><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16300 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25.png\" alt=\"Google Calendar\" width=\"1741\" height=\"1243\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25.png 1741w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25-300x214.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25-1024x731.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25-768x548.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25-1536x1097.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-17_56_25-360x257.png 360w\" sizes=\"(max-width: 1741px) 100vw, 1741px\" \/><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>With\u00a0GAT Flow\u00a0you are now able to Bulk add Users\u2019 permissions to selected Calendars! Admins can enable users of their domain to have access rights such as Owner, Reader, Writer to selected calendars Flow Navigate to GAT+ &gt; Flow Create workflow First, navigate to\u00a0Flow &gt; Create workflow\u00a0(1). Workflow type In the\u00a0Workflow\u00a0fill in the details. You can [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-127","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":436,"total_views":"1631","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - 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