{"id":1305,"date":"2022-01-11T13:11:09","date_gmt":"2022-01-11T13:11:09","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1305"},"modified":"2023-06-19T13:26:39","modified_gmt":"2023-06-19T12:26:39","password":"","slug":"discover-and-identify-inactive-google-groups","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/discover-and-identify-inactive-google-groups\/","title":{"rendered":"Discover and Identify Inactive Google Groups"},"content":{"rendered":"<h3>Are you having trouble finding unused inactive Google groups?<\/h3>\n<p>GAT+ has an audit that identifies the &#8216;<strong>last use<\/strong>&#8216; date of all <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-groups-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">Google Groups<\/a>, even if that is a future date.<\/p>\n<p>Looking at Google Group names used in email, file sharing, calendars, and group activity, it identifies if the group was in use recently or even if it is part of a future scheduled event, thus allowing the Admin to make a safer judgment call on whether the group can be deleted or not.<\/p>\n<p>Navigate to <strong>GAT+ &gt; Groups &gt; Last used address\u00a0<\/strong><\/p>\n<ul>\n<li><strong>Last used<\/strong> &#8211; when the group was last used and what for\n<ul>\n<li>If &#8220;blue calendar icon&#8221; &#8211; it means it is a calendar &#8220;future&#8221; event scheduled &#8211; <strong>Future event scheduled<\/strong> (time)<\/li>\n<\/ul>\n<\/li>\n<li><strong>File Use date<\/strong> &#8211; last time the group was used for files<\/li>\n<li><strong>Email Use date<\/strong> &#8211; last time the group was used for emails<\/li>\n<li><strong>Calendar Event Start Date<\/strong> &#8211; when a calendar is set to be used<\/li>\n<li><strong>Group Member Addition Date<\/strong> &#8211; when a group is last used for adding a member<\/li>\n<\/ul>\n<h3 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Future events<\/h3>\n<p>The \u201cLast used\u201d date can also have a\u00a0<strong>future event scheduled.<\/strong>\u00a0This will be shown with the \u201ccalendar icon\u201d hoovering over it will show the future time and date.<\/p>\n<p><strong>Future event scheduled: date<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-7837\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT.png\" sizes=\"(max-width: 1621px) 100vw, 1621px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT.png 1621w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT-300x133.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT-1024x455.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT-768x341.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT-360x160.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-19-12_44_42-GAT-1536x682.png 1536w\" alt=\"\" width=\"1621\" height=\"720\" \/><\/p>\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading\">\u201cLast used\u201d of nested groups<\/h3>\n<p>A simple Google group can be a member of another group. We call this group a \u201cnested group\u201d. With GAT you can see all nested groups and how they are used, via the Group adit.\u201d<\/p>\n<p>Below is a group called\u00a0<strong>Group A \u2013<\/strong>\u00a0under\u00a0<a href=\"https:\/\/groups.google.com\/\">Google Groups\u00a0<\/a><\/p>\n<p>This group has<strong>\u00a0two nested groups \u2013<\/strong>\u00a0<strong>Group B\u00a0<\/strong>and<strong>\u00a0Group C\u00a0<\/strong>and\u00a0<strong>one member who is a regular user.<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-7848\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups.png\" sizes=\"(max-width: 1704px) 100vw, 1704px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups.png 1704w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups-300x71.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups-1024x243.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups-768x182.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups-360x85.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/groups-1536x364.png 1536w\" alt=\"\" width=\"1704\" height=\"404\" \/><\/p>\n<p>The \u201cLast used nested group\u201d \u2013 will show as \u201clast used of nested groups\u201d if groups\u00a0<strong>B and C<\/strong>\u00a0are used.<\/p>\n<p>Select <strong>Groups &gt; Last used address &gt; Column selection &gt; Last used of nested groups &gt; Enable checkmark &gt; Apply<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-7850\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT.png\" alt=\"\" width=\"1581\" height=\"919\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT.png 1581w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT-300x174.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT-1024x595.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT-768x446.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT-360x209.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-06-19-12_48_49-GAT-1536x893.png 1536w\" sizes=\"(max-width: 1581px) 100vw, 1581px\" \/><\/p>\n<p>The nested groups can also be seen in <strong>Group details\u00a0<\/strong><\/p>\n<p>Select any <strong>Group &gt; eye icon (group details) &gt; Nested groups &gt; <\/strong>view<strong> &#8220;Last used of nested groups&#8221;<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7557\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window.png\" alt=\"\" width=\"1845\" height=\"900\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window.png 1845w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window-1024x500.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window-768x375.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window-360x176.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2023-05-22-18_10_32-Window-1536x749.png 1536w\" sizes=\"(max-width: 1845px) 100vw, 1845px\" \/><\/p>\n<h3>Export data<\/h3>\n<p>The Last used Address can be exported in a Google spreadsheet and will contain the data of the &#8220;Last used of nested groups&#8221;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7740\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-09-16_28_37-GAT.png\" alt=\"\" width=\"1476\" height=\"535\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-09-16_28_37-GAT.png 1476w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-09-16_28_37-GAT-300x109.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-09-16_28_37-GAT-1024x371.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-09-16_28_37-GAT-768x278.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2023-06-09-16_28_37-GAT-360x130.png 360w\" sizes=\"(max-width: 1476px) 100vw, 1476px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you having trouble finding unused inactive Google groups? GAT+ has an audit that identifies the &#8216;last use&#8216; date of all Google Groups, even if that is a future date. Looking at Google Group names used in email, file sharing, calendars, and group activity, it identifies if the group was in use recently or even [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[24],"class_list":["post-1305","docs","type-docs","status-publish","hentry","doc_category-users-management","doc_tag-gat"],"year_month":"2026-04","word_count":372,"total_views":"2436","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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