{"id":1307,"date":"2021-12-13T14:06:17","date_gmt":"2021-12-13T14:06:17","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1307"},"modified":"2025-06-30T12:32:17","modified_gmt":"2025-06-30T11:32:17","password":"","slug":"set-an-alert-report-for-shared-out-drive-files-by-any-given-user","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-an-alert-report-for-shared-out-drive-files-by-any-given-user\/","title":{"rendered":"Set an alert for shared out Drive files by any given user"},"content":{"rendered":"<p>This simple post explains how to set up an alert for a report triggered whenever any specified user shares <strong>Drive<\/strong> files externally.<\/p>\n<h3>Setting up Alert for shared out report<\/h3>\n<p>To set up the alerts, navigate to <b>GAT+ &gt; Configuration &gt; Alert Rules<\/b><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-12835\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/GAT.png\" alt=\"\" width=\"310\" height=\"410\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/GAT.png 310w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/GAT-227x300.png 227w\" sizes=\"(max-width: 310px) 100vw, 310px\" \/><\/p>\n<p>Click on\u00a0<strong>the\u00a0+\u00a0sign<\/strong>\u00a0and fill in the data for the alert<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-12824\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-rule-with-regex-1024x940.png\" alt=\"\" width=\"800\" height=\"734\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-rule-with-regex-1024x940.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-rule-with-regex-300x275.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-rule-with-regex-768x705.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-rule-with-regex-360x330.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-rule-with-regex.png 1293w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<ul>\n<li>Add a <strong>Name<\/strong> for the rule<\/li>\n<li><em><strong>Enabled<\/strong> =\u00a0<\/em>tick<\/li>\n<li>Select <strong><em>Type<\/em> <\/strong>= Drive<\/li>\n<li><strong><em>Scope<\/em> <\/strong>= User<\/li>\n<li><strong><em>Recipients<\/em> <\/strong>=email recipients of the alert, this can be a user or group email.<\/li>\n<li>Select <strong><em>custom<\/em> <\/strong>for the<strong><em> Alert if the regex matches a newly shared out file<\/em><\/strong> and name the rule in this case &#8220;Shared out alert&#8221;<\/li>\n<li>Input the regex pattern <b>[\\s\\S]*<\/b><\/li>\n<li>You can choose to <strong><em>N<\/em><em>otify user<\/em> <\/strong>and\/or <strong><em>Remove shares<\/em><\/strong>.<\/li>\n<li><strong><em>Save<\/em> <\/strong>the alert &#8211; will activate the alert to trigger whenever any file is shared out for specified users.<\/li>\n<\/ul>\n<p>The rule can be <strong><em>viewed<\/em><\/strong>, <strong><em>edited<\/em><\/strong>, or <strong><em>deleted<\/em> <\/strong>by selecting the icons shown below.<\/p>\n<h3><img decoding=\"async\" class=\"alignnone wp-image-44992 size-full\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2021\/06\/AlertSharedoutREgex_main_Jun2021.png\" alt=\"\" width=\"1597\" height=\"366\" \/><strong>Result<\/strong><\/h3>\n<p>The recipients selected in the rule will receive an email report on any shared out files.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-44993 size-full\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2021\/06\/AlertSharedoutREgex_Result_Jun2021.png\" alt=\"\" width=\"1615\" height=\"693\" \/><\/p>\n<p style=\"text-align: center;\">\n","protected":false},"excerpt":{"rendered":"<p>This simple post explains how to set up an alert for a report triggered whenever any specified user shares Drive files externally. Setting up Alert for shared out report To set up the alerts, navigate to GAT+ &gt; Configuration &gt; Alert Rules Click on\u00a0the\u00a0+\u00a0sign\u00a0and fill in the data for the alert Add a Name for [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-1307","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":171,"total_views":"2141","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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