{"id":1311,"date":"2022-01-11T14:22:57","date_gmt":"2022-01-11T14:22:57","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1311"},"modified":"2022-10-06T15:19:02","modified_gmt":"2022-10-06T14:19:02","password":"","slug":"how-to-set-up-pre-approval-for-any-user","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-pre-approval-for-any-user\/","title":{"rendered":"How to Set Up Pre-approval for Any User"},"content":{"rendered":"<p>GAT Flow requires Unlock functionality enabled. Unlock requires Security Officer enabled.<\/p>\n<p>Security Officer is required when Admin uses <strong>Flow, Drive, and Email<\/strong> audit for certain Unlock functionalities.<\/p>\n<p>We also allow action via Unlock to be taken with no approval by Security Officer, this is called Pre-approval access.<\/p>\n<p>In this post, you will learn how to set up <strong>pre-approved<\/strong> access in <a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener noreferrer\">GAT Flow<\/a>.<\/p>\n<ul>\n<li><em><strong>Note:<\/strong> To have access to GAT Flow you must have configured GAT Unlock, this product requires a paid subscription. <\/em><\/li>\n<li><em>Please follow\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-unlock-first-steps\/\">these configuration instructions<\/a>\u00a0to enable GAT Unlock in your domain<\/em><\/li>\n<\/ul>\n<p>The <strong>Pre-approved<\/strong> access can be granted <strong>ONLY<\/strong> by the <strong>Security Officer<\/strong>.<\/p>\n<p>This can be done using:<\/p>\n<ul>\n<li><strong> GAT+ &gt; Security officer &gt; Access permissions<\/strong><\/li>\n<li><strong>Flow &gt; Pre-approved access<\/strong><\/li>\n<\/ul>\n<h2>GAT+ setup<\/h2>\n<p><strong>GAT+ &gt; Configuration &gt; Security Officer &gt; Access permissions\u00a0<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-large wp-image-5266\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Access-permissions-1024x712.png\" alt=\"\" width=\"1024\" height=\"712\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Access-permissions-1024x712.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Access-permissions-300x209.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Access-permissions-768x534.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Access-permissions.png 1425w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>In <strong>Access Permissions<\/strong> click on the <strong>+<\/strong> button <strong>&lt;- Click here to create new preapproved access<\/strong><\/p>\n<p>A new window will be displayed fill in the details required:<\/p>\n<ul>\n<li><strong>Authorized user<\/strong> &#8211; select the user to who you want to set pre-approved access to<\/li>\n<li><strong>Type<\/strong> &#8211; select any type of Unlock required functionality\n<ul>\n<li><strong>Flow<\/strong> &#8211; create pre-approval access for Flow\n<ul>\n<li><strong>Flow types <\/strong>&#8211; select the type of workflow where the pre-approval will be enabled.\n<ul>\n<li>Onboarding<\/li>\n<li>Offboarding<\/li>\n<li>Modify<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Drive Files<\/strong> &#8211; create pre-approval access for Google Drive files access<\/li>\n<li><strong>Email<\/strong> &#8211; create pre-approval access for Google Emails access\n<ul>\n<li><strong>Can remove emails<\/strong> &#8211; if enabled, the Admin (person who has pre-approval enabled, can delete emails right away, without needing approval.<\/li>\n<li><strong>Can add email delegation<\/strong> &#8211; if enabled, the Admin (person who has pre-approval enabled, can grant Email delegation access to any account of the domain (scope given).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Scope<\/strong> &#8211; User, Group, Org.Unit\n<ul>\n<li>If Organization units are used, you can click on the &#8220;<strong>check box<\/strong>&#8221; to <strong>include sub. org. units<\/strong> also.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Valid until<\/strong> &#8211; set the time until pre-approved access will be granted<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-5214\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-29-14_52_33-Window.png\" alt=\"\" width=\"1623\" height=\"1021\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-29-14_52_33-Window.png 1623w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-29-14_52_33-Window-300x189.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-29-14_52_33-Window-1024x644.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-29-14_52_33-Window-768x483.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-29-14_52_33-Window-1536x966.png 1536w\" sizes=\"(max-width: 1623px) 100vw, 1623px\" \/><\/p>\n<p>Click on <strong>Save\u00a0<\/strong><\/p>\n<h3>Result<\/h3>\n<p>The <strong>Pre-approved<\/strong> access will <strong>be granted<\/strong> to the selected user<\/p>\n<h2>Flow setup<\/h2>\n<p><strong>Flow &gt; Preapproved access &gt; Add new preapproved access<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-5267\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-preapproved-1024x358.png\" alt=\"\" width=\"1024\" height=\"358\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-preapproved-1024x358.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-preapproved-300x105.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-preapproved-768x268.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-preapproved-1536x537.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-preapproved-2048x716.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>A new window will be displayed fill in the details required:<\/p>\n<ul>\n<li><strong>User<\/strong> &#8211; select the user to who you want to set pre-approved access to<\/li>\n<li><strong>Scope<\/strong> <strong>type <\/strong>&#8211; User, Group, Org.Unit<\/li>\n<li><strong>Scope\u00a0<\/strong>&#8211; enter the user\/group\/org.unit<\/li>\n<li><strong>Valid to<\/strong> &#8211; set the time until pre-approved access will be granted<\/li>\n<li><strong>Flow types <\/strong>&#8211; select the type of workflow Onboarding, Offboarding, Modify<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-5268\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-preaproval-1024x479.png\" alt=\"\" width=\"1024\" height=\"479\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-preaproval-1024x479.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-preaproval-300x140.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-preaproval-768x359.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-preaproval-1536x718.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-preaproval.png 1845w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Click on <strong>Save\u00a0<\/strong><\/p>\n<h3>Result<\/h3>\n<p>The <strong>Pre-approved<\/strong> access will <strong>be granted<\/strong> to the selected user<\/p>\n<h4>Create workflow result<\/h4>\n<p>When the Admin <strong>&#8220;Create workflow&#8221;<\/strong>, they <strong>will receive a pop-up message as below<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-42990\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2021\/01\/screenshot-uk.generalaudittool.com-2021.02.25-17_09_52.png\" alt=\"\" width=\"461\" height=\"173\" \/><\/p>\n<h4>Event and Recurring workflow result<\/h4>\n<p>When Event or Recurring workflow is used:<\/p>\n<ul>\n<li>The Event and Recurring workflow need to be <strong>approved separately<\/strong> from the Pre-approval<\/li>\n<li>The <strong>&#8220;pre-approval&#8221;<\/strong> option must be <strong>selected<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-43004\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2021\/01\/screenshot-uk.generalaudittool.com-2021.03.02-12_13_40.png\" alt=\"\" width=\"602\" height=\"196\" \/><\/p>\n<h3>Edit preapproval<\/h3>\n<p>Edit existing pre-approved access.<\/p>\n<p>In Flow view all the users who have Pre-approved access setup.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-5269\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Edit-preaproval-1024x361.png\" alt=\"\" width=\"1024\" height=\"361\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Edit-preaproval-1024x361.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Edit-preaproval-300x106.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Edit-preaproval-768x271.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Edit-preaproval-1536x541.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Edit-preaproval.png 1762w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<ul>\n<li>Click on the &#8220;pen&#8221; icon to edit existing preapproved access.<\/li>\n<li>Click on the (x) to delete the preapproved access.<\/li>\n<\/ul>\n<h2>Video how-to<\/h2>\n<div class=\"ose-youtube ose-uid-5a5e72ee8cd6ff1870837153a56ed0ba ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"How to Pre Approve Access in GAT Flow\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/pTiq5NYTa6g?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow requires Unlock functionality enabled. Unlock requires Security Officer enabled. Security Officer is required when Admin uses Flow, Drive, and Email audit for certain Unlock functionalities. We also allow action via Unlock to be taken with no approval by Security Officer, this is called Pre-approval access. In this post, you will learn how to [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21,23,49,20],"glossaries":[],"doc_tag":[25,24],"class_list":["post-1311","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_category-email-audit","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-unlock","doc_tag-gat"],"year_month":"2026-04","word_count":505,"total_views":"1997","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"},{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"},{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Unlock","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-unlock\/"},{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Set Up Pre-approval for Any User - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT Flow requires Unlock functionality enabled. Unlock requires Security Officer enabled. Security Officer is required when Admin uses Flow, Drive, and Email audit for certain Unlock functionalities.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-pre-approval-for-any-user\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Set Up Pre-approval for Any User\" \/>\n<meta property=\"og:description\" content=\"GAT Flow requires Unlock functionality enabled. Unlock requires Security Officer enabled. 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