{"id":1334,"date":"2022-08-01T15:06:56","date_gmt":"2022-08-01T14:06:56","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1334"},"modified":"2025-11-27T14:20:41","modified_gmt":"2025-11-27T14:20:41","password":"","slug":"show-event-activity-on-files-folders-or-shared-drives-across-google-drive","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/show-event-activity-on-files-folders-or-shared-drives-across-google-drive\/","title":{"rendered":"Show Event Activity on Files, Folders or Shared Drives Across Google Drive"},"content":{"rendered":"\r\n<h2>Show Event Activity on Files, Folders, or Shared Drives Across Google Drive<\/h2>\r\n<p>Google Drive automatically records every Google Drive event &#8211; such as file changes and collaboration actions &#8211; in a log that helps track exactly what happened.<\/p>\r\n<p>Below are some questions and answers that can help you understand where the data is.<\/p>\r\n<ul>\r\n<li>Where is this event log?\u00a0\r\n<ul>\r\n<li>Event logs are found within the Google Workspace Admin console. But they are also found on the activity tab of any file or folder within a user&#8217;s Google Drive app.\u00a0<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>For how long is it stored before being deleted?\r\n<ul>\r\n<li>Event logs, or as Google calls them, audit event logs, are kept for 6 months.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Who has access to it?\u00a0\r\n<ul>\r\n<li>Any user who appears as a Manager, Content Manager, Owner, or Contributor on a file or folder will be able to see the event logs. Or a Google Workspace super admin within the Google Admin console can see the audit event logs.\u00a0<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h3>How-to video<\/h3>\r\n<div class=\"ose-youtube ose-uid-c1e42cfedf5df3e77d403c43d5015aa4 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT+ | Show Event Activity on Files, Folders or Shared Drives Across Google Drive\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/pRdt71whN4A?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\r\n<h3>GAT+ Retention Policy<\/h3>\r\n<p>When GAT+ is installed, it scans the Drive Event logs (Audit event logs) of each file and folder going back <strong>6 months<\/strong>. Then, going forward, it <strong>never<\/strong> deletes audit event logs unless your GAT+ license has expired for longer than 30 days.\u00a0<\/p>\r\n<p>The Audit event logs of each file and folder are retained <strong>indefinitely,<\/strong> but not all actions are recorded by GAT+.<\/p>\r\n<p>Sometimes we summarize sets of event actions or ignore them because they are not important.\u00a0<\/p>\r\n<p>We ignore <a href=\"https:\/\/developers.google.com\/admin-sdk\/reports\/v1\/appendix\/activity\/drive#approval_completed\">Audit event logs<\/a>:\u00a0\u00a0<\/p>\r\n<ul>\r\n<li>Approval canceled<\/li>\r\n<li>Approval Requested<\/li>\r\n<li>Approval reviewer change<\/li>\r\n<li>Approval reviewer responded<\/li>\r\n<li>Approval completed<\/li>\r\n<li>Approval decisions reset<\/li>\r\n<li>Approval due time change<\/li>\r\n<li>Label applied<\/li>\r\n<li>Label applied on creation<\/li>\r\n<li>Label field value changed<\/li>\r\n<li>Label removed<\/li>\r\n<\/ul>\r\n<p>We summarize Audit event logs:\u00a0<\/p>\r\n<ul>\r\n<li>We compress some <a href=\"https:\/\/developers.google.com\/admin-sdk\/reports\/v1\/appendix\/activity\/drive#download\">download<\/a> events: from anonymous actors on popular files publicly shared, and we only store at most one download event per file per hour.<\/li>\r\n<\/ul>\r\n<h3>Event Activity on Folders<\/h3>\r\n<p>In the Drive audit section of the tool, the Admins can view and audit all the Files and Folders of the entire Drive of the domain.<\/p>\r\n\r\n\r\n\r\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; Files &gt; Apply filter<\/strong> and search for the <strong>folder<\/strong> needed.<\/p>\r\n\r\n\r\n\r\n<h4>How to Search for the Shared Drive Folder<\/h4>\r\n<p>In the example below, we will search for the Shared Drive folder.<\/p>\r\n<p>Navigate to <strong>Drive &gt; Files &gt; Apply custom filter<\/strong><\/p>\r\n<p>In the <strong>Files<\/strong> tab, filter enter the search parameters as below &#8211; ( any different filter can be applied to find the files\/folders needed )<\/p>\r\n<p>As an example:\u00a0<\/p>\r\n<ul>\r\n<li><strong>Flag<\/strong> equal <strong>Shared Drive<\/strong><\/li>\r\n<li><strong>Type<\/strong> equal <strong>Folder<\/strong><\/li>\r\n<li><strong>Title<\/strong> equal &#8211; enter the title\u00a0<\/li>\r\n<\/ul>\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-15377\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44-.png\" alt=\"\" width=\"1905\" height=\"876\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44-.png 1905w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44--300x138.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44--1024x471.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44--768x353.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44--1536x706.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_30_44--360x166.png 360w\" sizes=\"(max-width: 1905px) 100vw, 1905px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>Click on\u00a0<strong>Apply <\/strong>to view the result.<\/p>\r\n<p>When the result is displayed, select the Folder by clicking on the arrow beside the title, and from the menu, select &#8220;<strong>Show content of folder and its subfolders.&#8221;<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-15378\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11-.png\" alt=\"\" width=\"1915\" height=\"779\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11-.png 1915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11--300x122.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11--1024x417.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11--768x312.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11--1536x625.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_33_11--360x146.png 360w\" sizes=\"(max-width: 1915px) 100vw, 1915px\" \/><\/p>\r\n<h4>Show events<\/h4>\r\n<p>If we just select &#8216;Show events&#8217; will show the <strong>events in the folder itself.<\/strong><\/p>\r\n<p>To <strong>view the events of the content of the folder itself, we need to go inside the folder.<\/strong><\/p>\r\n<h4>View the content of the folder and subfolders<\/h4>\r\n\r\n\r\n\r\n<p>The result will display all the content of the selected Folder.<\/p>\r\n<p><strong>Note:<\/strong> The filter will show &#8211; <strong>Contents of the folder (and its subfolders) with ID:<\/strong> 0APw&#8230; (the folder selected)<\/p>\r\n<p>Click on the\u00a0<strong>Events\u00a0<\/strong>tab at the top (2)\u00a0\u00a0<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-15379\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49-.png\" alt=\"\" width=\"1899\" height=\"779\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49-.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49--300x123.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49--1024x420.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49--768x315.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49--1536x630.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_37_49--360x148.png 360w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\r\n<h4>View the events in the folder and subfolders<\/h4>\r\n<p>The <strong>events<\/strong> audit <strong>will display the event types of the previously applied search.<\/strong><\/p>\r\n<p>In <strong>GAT+ &gt; Drive &gt; Events<\/strong>, apply the custom filter and search<\/p>\r\n<p>In the <strong>Type<\/strong> &#8211; select <strong>Filtered files search\u00a0<\/strong>(Selects events for the files matching the filter set in the Files tab and then applies the filter definition below)<\/p>\r\n<p>Click on the <strong>Apply\u00a0<\/strong>button<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15380\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37-.png\" alt=\"\" width=\"1901\" height=\"797\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37-.png 1901w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37--300x126.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37--1024x429.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37--768x322.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37--1536x644.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_47_37--360x151.png 360w\" sizes=\"(max-width: 1901px) 100vw, 1901px\" \/><\/p>\r\n<p>The result will give us <strong>all the events<\/strong> for this <strong>specific Shared Drive folder.<\/strong><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15382\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28-.png\" alt=\"\" width=\"1909\" height=\"865\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28-.png 1909w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28--300x136.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28--1024x464.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28--768x348.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28--1536x696.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-17_50_28--360x163.png 360w\" sizes=\"(max-width: 1909px) 100vw, 1909px\" \/><\/p>\r\n<p>The default date range is the last 7 days. This allows you to view the Events data for the set time frame.<\/p>\r\n<p>The options available are<\/p>\r\n<ul>\r\n<li>Today<\/li>\r\n<li>Yesterday\u00a0<\/li>\r\n<li>Last 7, 14, 28 days<\/li>\r\n<li>This month<\/li>\r\n<li>Last month<\/li>\r\n<li>Last year\u00a0<\/li>\r\n<li>Custom &#8211; allowing you to select data from <strong>5 years ago<\/strong> onwards\u00a0<\/li>\r\n<\/ul>\r\n<h4>Additional Filters<\/h4>\r\n<p>Additional filters can be applied under the Definition list as below<\/p>\r\n<ul>\r\n<li><strong>Email<\/strong> &#8211; equal to the user needed<\/li>\r\n<li><strong>Event<\/strong> &#8211; select a specific event\u00a0\r\n<ul>\r\n<li>In the example:\u00a0 &#8211; User X and all downloads from the Shared Drive folder<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15383\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22-.png\" alt=\"\" width=\"1889\" height=\"863\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22-.png 1889w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22--300x137.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22--1024x468.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22--768x351.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22--1536x702.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_22_22--360x164.png 360w\" sizes=\"(max-width: 1889px) 100vw, 1889px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h4>Export data<\/h4>\r\n<p>We can also export the data as a Google Spreadsheet and investigate it further in detail.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15385\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot.png\" alt=\"\" width=\"1903\" height=\"626\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot.png 1903w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot-300x99.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot-1024x337.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot-768x253.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot-1536x505.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_32_43-Greenshot-360x118.png 360w\" sizes=\"(max-width: 1903px) 100vw, 1903px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3>Event Activity on Files<\/h3>\r\n<p>In the Drive audit section of the tool, the Admins can view and audit all the Files and Folders of the entire Drive of the domain.<\/p>\r\n<h2>\r\n\r\n<\/h2>\r\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; Files &gt; Apply filter<\/strong> and search for the <strong>files<\/strong> needed<\/p>\r\n<ul>\r\n<li>Click on the <strong>arrow<\/strong> beside the <strong>title of the file<\/strong><\/li>\r\n<li>Click on the &#8220;<strong>show events<\/strong>&#8221; button (3)<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15386\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52-.png\" alt=\"\" width=\"1902\" height=\"807\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52-.png 1902w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52--300x127.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52--1024x434.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52--768x326.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52--1536x652.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_39_52--360x153.png 360w\" sizes=\"(max-width: 1902px) 100vw, 1902px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>The result will display<strong> all events<\/strong> that <strong>occurred in the file,<\/strong> like:<\/p>\r\n<ul>\r\n<li><span style=\"font-size: 16px;\">Shared drive membership change<\/span><\/li>\r\n<li>Document access scope change<\/li>\r\n<li>Visibility change<\/li>\r\n<li>ACL Change<\/li>\r\n<li>Contributors can&#8217;t share<\/li>\r\n<li>Change owner<\/li>\r\n<li>Download<\/li>\r\n<li>Upload<\/li>\r\n<li>Edit<\/li>\r\n<li>Print<\/li>\r\n<li>View<\/li>\r\n<li>Create<\/li>\r\n<li>Copy<\/li>\r\n<li>Move<\/li>\r\n<li>Delete<\/li>\r\n<li>Rename<\/li>\r\n<li>Preview<\/li>\r\n<li>Add to Folder<\/li>\r\n<li>Remove from Folder<\/li>\r\n<li>Trash<\/li>\r\n<li>Untrash<\/li>\r\n<li>Sheets Import Range<\/li>\r\n<li>Email as attachment<\/li>\r\n<li>Label Added<\/li>\r\n<li>Label in new file<\/li>\r\n<li>label removed<\/li>\r\n<li>Label Field Changed<\/li>\r\n<li>Published Change<\/li>\r\n<li>Unknow<\/li>\r\n<\/ul>\r\n<p>The <strong>default date range is the last 7 days<\/strong>. This allows you to view the Events data for the set time frame.<\/p>\r\n<p>The options available are<\/p>\r\n<ul>\r\n<li>Today<\/li>\r\n<li>Yesterday\u00a0<\/li>\r\n<li>Last 7, 14, 28 days<\/li>\r\n<li>This month<\/li>\r\n<li>Last month<\/li>\r\n<li>Last year\u00a0<\/li>\r\n<li>Custom &#8211; allowing you to select data from <strong>5 years ago<\/strong> onwards\u00a0<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15387\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26-.png\" alt=\"\" width=\"1898\" height=\"861\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26-.png 1898w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26--300x136.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26--1024x465.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26--768x348.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26--1536x697.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_43_26--360x163.png 360w\" sizes=\"(max-width: 1898px) 100vw, 1898px\" \/><\/p>\r\n<h3>Set up a scheduled report\u00a0<\/h3>\r\n<p>Apply a filter and search for specific events (for example).<\/p>\r\n<p>Set up as a scheduled report.<\/p>\r\n<ul>\r\n<li><strong>Scheduled<\/strong> &#8211; set up a Scheduled report\u00a0<\/li>\r\n<li><strong>Occurrence<\/strong> &#8211; select the time when the report is to be triggered\u00a0<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15388\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57-.png\" alt=\"\" width=\"1885\" height=\"907\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57-.png 1885w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57--300x144.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57--1024x493.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57--768x370.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57--1536x739.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2025-11-26-18_55_57--360x173.png 360w\" sizes=\"(max-width: 1885px) 100vw, 1885px\" \/><\/p>\r\n<h3>FAQ<\/h3>\r\n<p><b>1. What are the key filters I can apply to audit the Events of Drive files and folders?<\/b><\/p>\r\n<ul>\r\n<li data-path-to-node=\"4,0,0\"><b>Answer:<\/b> You can apply various filters in the <b>Drive &gt; Files<\/b> or <b>Drive &gt; Events<\/b> tabs of GAT+ to pinpoint specific data.\r\n<ul>\r\n<li><b>To find files\/folders:<\/b> Use filters like <b>Flag equal Shared Drive<\/b>, <b>Type equal Folder<\/b>, or <b>Title equal<\/b> (enter the specific title).<\/li>\r\n<li><b>To find events:<\/b> Use filters under the <b>Definition<\/b> list, such as:\r\n<ul>\r\n<li><b>Email:<\/b> Equal to a specific user&#8217;s email address.<\/li>\r\n<li><b>Event:<\/b> Select a specific action like <b>Download<\/b>, <b>Edit<\/b>, <b>View<\/b>, <b>Move<\/b>, or <b>Delete<\/b>.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><b>To search content in events:<\/b> For the events of an entire folder and its subfolders, first find the folder in the <b>Files<\/b> tab, and then apply the <b>Filtered files search<\/b> option in the <b>Events<\/b> tab.<\/li>\r\n<\/ul>\r\n<p><b>2. How do I export the filtered audit data, and what are the export options?<\/b><\/p>\r\n<ul>\r\n<li data-path-to-node=\"7,0,0\"><b>Answer:<\/b> You can export the filtered data directly from the GAT+ interface for further investigation.\r\n<ul>\r\n<li data-path-to-node=\"7,0,1,0,0\"><b>Action:<\/b> After applying your desired filter and viewing the result, click the <b>Export data<\/b> button.<\/li>\r\n<li data-path-to-node=\"7,0,1,1,0\"><b>Options:<\/b> The data can be exported as a <b>Google Spreadsheet<\/b>\u00a0or a <b>CSV<\/b> file.\r\n<ul>\r\n<li data-path-to-node=\"7,0,1,2,0\">Note: For very large reports (more than 150,000 records), it&#8217;s recommended to choose the CSV format or use the Scheduled Report feature to process it in the background.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p><b>3. How can I set up a report to run automatically on a recurring basis?<\/b><\/p>\r\n<ul>\r\n<li data-path-to-node=\"10,0,0\"><b>Answer:<\/b> You can turn any filtered search result into a scheduled report in GAT+.\r\n<ul>\r\n<li data-path-to-node=\"10,0,1,0,0\"><b>Process:<\/b>\r\n<ul>\r\n<li data-path-to-node=\"10,0,1,0,1,0,0\">Apply your chosen <b>filter and search<\/b> (e.g., all &#8216;Download&#8217; events by User X).<\/li>\r\n<li data-path-to-node=\"10,0,1,0,1,1,0\">Select the <b>Scheduled<\/b> option within the report setup.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li data-path-to-node=\"10,0,1,0,1,2,0\">Set the <b>Occurrence<\/b> (the time\/frequency) for when you want the report to be automatically triggered (e.g., Every day, Last week, Last month, or a custom schedule).<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li data-path-to-node=\"10,0,1,1,0\">This ensures the audit data you need is regularly generated and sent without manual intervention.<\/li>\r\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Show Event Activity on Files, Folders, or Shared Drives Across Google Drive Google Drive automatically records every Google Drive event &#8211; such as file changes and collaboration actions &#8211; in a log that helps track exactly what happened. Below are some questions and answers that can help you understand where the data is. Where is [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-1334","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":1252,"total_views":"15151","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Show Event Activity on Files, Folders or Shared Drives Across Google Drive - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Within the Google Workspace Google Drive, as your users interact with files or folders and collaborative with other users, they are generating a log of events. This event log is really helpful to see changes made to files and folders and what those changes were.\u00a0\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/show-event-activity-on-files-folders-or-shared-drives-across-google-drive\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Show Event Activity on Files, Folders or Shared Drives Across Google Drive\" \/>\n<meta property=\"og:description\" content=\"Within the Google Workspace Google Drive, as your users interact with files or folders and collaborative with other users, they are generating a log of events. 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