{"id":1344,"date":"2021-12-13T15:47:27","date_gmt":"2021-12-13T15:47:27","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1344"},"modified":"2025-05-27T12:09:28","modified_gmt":"2025-05-27T11:09:28","password":"","slug":"how-to-create-a-dlp-alert-on-externally-shared-google-docs-in-drive","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-create-a-dlp-alert-on-externally-shared-google-docs-in-drive\/","title":{"rendered":"Create DLP Alert on Externally Shared Google Docs in Drive"},"content":{"rendered":"<p>GAT+ provides an extensive and detailed audit of the entire Google drive of a domain including DLP alert.<\/p>\n<p>The Admin can set up a Google <a href=\"https:\/\/whatis.techtarget.com\/definition\/data-loss-prevention-DLP\" target=\"_blank\" rel=\"noopener noreferrer\">DLP<\/a> alert every time a document that contains sensitive information is shared outside your Google Workspace Domain.<\/p>\n<p><strong>This allows an Alert to be triggered if a regex matches a newly shared out file.<\/strong><\/p>\n<h2>Set up alert<\/h2>\n<p>Navigate to <strong>GAT+ &gt; Configuration &gt; Alert rules\u00a0<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-4764\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-12_50_47-Window.png\" alt=\"\" width=\"317\" height=\"490\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-12_50_47-Window.png 317w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-12_50_47-Window-194x300.png 194w\" sizes=\"(max-width: 317px) 100vw, 317px\" \/><\/p>\n<p>A new window will be displayed.<\/p>\n<p>On the top left, click on the <strong>+ sign.<\/strong><\/p>\n<p>A new window will be displayed.<\/p>\n<p><strong>Fill in the details<\/strong>, and click and <strong>Save.<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-4765\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-13_50_08-Window.png\" alt=\"\" width=\"1548\" height=\"807\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-13_50_08-Window.png 1548w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-13_50_08-Window-300x156.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-13_50_08-Window-1024x534.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-13_50_08-Window-768x400.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-13_50_08-Window-1536x801.png 1536w\" sizes=\"(max-width: 1548px) 100vw, 1548px\" \/><\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the Alert rule<\/li>\n<li><strong>Enabled<\/strong> &#8211; enable or disable the alert<\/li>\n<li><strong>Type<\/strong> &#8211; select to create a Drive alert<\/li>\n<li><strong>Scope<\/strong> &#8211; select to whom to apply the alert for\n<ul>\n<li>Select a user, a group, or an org. unit of users<\/li>\n<li><strong>Check box here for entire OU tree<\/strong>\u00a0\u2013 to address all users of an organizational unit, including users of child units<\/li>\n<\/ul>\n<\/li>\n<li><strong>Optional &#8211; Alert recipients<\/strong> &#8211; pick and select recipients for the alert<\/li>\n<\/ul>\n<h3>Alert on regex match<\/h3>\n<p>Click on the <strong>Alert if regex matches a newly shared out file (doc, spreadsheet, presentation, PDF, text files)<\/strong>:<\/p>\n<p>Click on the &#8220;<strong>Select<\/strong>&#8221; button.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-4769\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_32_14-Window.png\" alt=\"\" width=\"1114\" height=\"185\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_32_14-Window.png 1114w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_32_14-Window-300x50.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_32_14-Window-1024x170.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_32_14-Window-768x128.png 768w\" sizes=\"(max-width: 1114px) 100vw, 1114px\" \/><\/p>\n<p>A new window will be displayed <strong>Select\u00a0predefinded regex patterns<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4767\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_27_43-Window.png\" alt=\"\" width=\"1114\" height=\"931\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_27_43-Window.png 1114w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_27_43-Window-300x251.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_27_43-Window-1024x856.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_27_43-Window-768x642.png 768w\" sizes=\"(max-width: 1114px) 100vw, 1114px\" \/><\/p>\n<p>We have a few examples <strong>prepared for regex examples<\/strong> that can be used.<\/p>\n<ul>\n<li><i class=\"ng-binding\">US Social Security Number model #1 &#8211; <strong>\\b(?!000)(?!666)(?!9)[0-9]{3}[ -]?(?!00)[0-9]{2}[ -]?(?!0000)[0-9]{4}\\b<\/strong><\/i><\/li>\n<li><i class=\"ng-binding\">UK National Insurance Number &#8211; <strong>^[A-CEGHJ-PR-TW-Z]{1}[A-CEGHJ-NPR-TW-Z]{1}[0-9]{6}[A-DFM]{0,1}$<\/strong><\/i><\/li>\n<li><i class=\"ng-binding\">US Social Security Number model #2 &#8211; <strong>\/^((?!219-09-9999|078-05-1120)(?!666|000|9\\d{2})\\d{3}-(?!00)\\d{2}-(?!0{4})\\d{4})|((?!219 09 9999|078 05 1120)(?!666|000|9\\d{2})\\d{3} (?!00)\\d{2} (?!0{4})\\d{4})|((?!219099999|078051120)(?!666|000|9\\d{2})\\d{3}(?!00)\\d{2}(?!0{4})\\d{4})$\/<\/strong><\/i><\/li>\n<li><i class=\"ng-binding\">Contains an eMail address &#8211; <strong>([a-zA-Z0-9._%-]+@[a-zA-Z0-9.-]+\\.[a-zA-Z]{2,6})<\/strong><\/i><\/li>\n<li><i class=\"ng-binding\">UK Postal Code &#8211; <strong>([Gg][Ii][Rr] 0[Aa]{2})|((([A-Za-z][0-9]{1,2})|(([A-Za-z][A-Ha-hJ-Yj-y][0-9]{1,2})|(([A-Za-z][0-9][A-Za-z])|([A-Za-z][A-Ha-hJ-Yj-y][0-9]?[A-Za-z]))))\\s?[0-9][A-Za-z]{2})([,\\s]+)([Uu]\\.?[Kk]\\.?|[Uu]nited [Kk]ingdom)<\/strong><\/i><\/li>\n<li><i class=\"ng-binding\">Credit Card &#8211;<strong> \/\\b(1800|2131|30[0-5]\\d|3[4-7]\\d{2}|4\\d{3}|5[0-5]\\d{2}|6011|6[2357]\\d{2})[- ]?(\\d{4}[- ]?\\d{4}[- ]?\\d{4}|\\d{6}[- ]?\\d{5})\\b\/gi<\/strong><\/i><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12828\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-on-credit-card.png\" alt=\"\" width=\"915\" height=\"743\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-on-credit-card.png 915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-on-credit-card-300x244.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-on-credit-card-768x624.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Alert-on-credit-card-360x292.png 360w\" sizes=\"(max-width: 915px) 100vw, 915px\" \/><\/p>\n<h3>Custom regex<\/h3>\n<p>The Admin can also create a custom regex-specific use case for their domain.<\/p>\n<p>Click on the<strong> Custom <\/strong>button<\/p>\n<p>An example: Threatening language used<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4770\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_24_07-Window.png\" alt=\"\" width=\"1116\" height=\"428\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_24_07-Window.png 1116w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_24_07-Window-300x115.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_24_07-Window-1024x393.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_24_07-Window-768x295.png 768w\" sizes=\"(max-width: 1116px) 100vw, 1116px\" \/><\/p>\n<h3>Notify user<\/h3>\n<p>The Admin can also enable the option to <strong>Notify users.<\/strong><\/p>\n<p><strong>This will send an email to the user who &#8220;breaks&#8221; the Alert rule.<\/strong><\/p>\n<p>You can use<strong> {FILE_LIST} to include the actual file the user shared<\/strong><\/p>\n<h4>Remove shares<\/h4>\n<p>This option will automatically remove the external user (share) from the files for which the alert was triggered.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4774\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_39_53-Window.png\" alt=\"\" width=\"1114\" height=\"278\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_39_53-Window.png 1114w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_39_53-Window-300x75.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_39_53-Window-1024x256.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_39_53-Window-768x192.png 768w\" sizes=\"(max-width: 1114px) 100vw, 1114px\" \/><\/p>\n<h2>Result<\/h2>\n<p>When the rule<strong>\u00a0<\/strong>is created it can be found in the\u00a0<strong>Alert rules\u00a0<\/strong>under the\u00a0<strong>configuration.<\/strong><\/p>\n<p>Under <strong>Actions<\/strong>, the alert can be <strong>viewed, edited, or removed<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4771\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_52_35-Window.png\" alt=\"\" width=\"1899\" height=\"541\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_52_35-Window.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_52_35-Window-300x85.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_52_35-Window-1024x292.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_52_35-Window-768x219.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-14_52_35-Window-1536x438.png 1536w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\n<p>When the Alert rule is triggered it <strong>will be displayed in the Alerts tab in GAT+<\/strong><\/p>\n<p>Under Actions, additional details can be seen.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4772\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_35_41-Window.png\" alt=\"\" width=\"1897\" height=\"779\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_35_41-Window.png 1897w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_35_41-Window-300x123.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_35_41-Window-1024x421.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_35_41-Window-768x315.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-15_35_41-Window-1536x631.png 1536w\" sizes=\"(max-width: 1897px) 100vw, 1897px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-up-google-drive-dlp-alerts-for-shared-out-files\/\">Set Up Google Drive DLP Alerts For Shared Out Files<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/alert-for-inactive-devices\/\">Create Alerts for Inactive Devices<\/a><\/li>\n<li>Allow non-admin users to review Shield Alerts and Site Access Events<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT+ provides an extensive and detailed audit of the entire Google drive of a domain including DLP alert. The Admin can set up a Google DLP alert every time a document that contains sensitive information is shared outside your Google Workspace Domain. This allows an Alert to be triggered if a regex matches a newly [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[37],"glossaries":[],"doc_tag":[24],"class_list":["post-1344","docs","type-docs","status-publish","hentry","doc_category-dlp-data-loss-prevention","doc_tag-gat"],"year_month":"2026-05","word_count":496,"total_views":"3860","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"DLP (Data Loss Prevention)","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/dlp-data-loss-prevention\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Create DLP Alert on Externally Shared Google Docs in Drive - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Set up a Google DLP alert every time a document that contains sensitive information is shared outside your G Suite domain.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-create-a-dlp-alert-on-externally-shared-google-docs-in-drive\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Create DLP Alert on Externally Shared Google Docs in Drive\" \/>\n<meta property=\"og:description\" content=\"Set up a Google DLP alert every time a document that contains sensitive information is shared outside your G Suite domain.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-create-a-dlp-alert-on-externally-shared-google-docs-in-drive\/\" \/>\n<meta property=\"og:site_name\" content=\"GAT Knowledge Base\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-27T11:09:28+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-09-06-12_50_47-Window.png\" \/>\n\t<meta property=\"og:image:width\" content=\"317\" \/>\n\t<meta property=\"og:image:height\" content=\"490\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/how-to-create-a-dlp-alert-on-externally-shared-google-docs-in-drive\\\/\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/how-to-create-a-dlp-alert-on-externally-shared-google-docs-in-drive\\\/\",\"name\":\"Create DLP Alert on Externally Shared Google Docs in Drive - 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