{"id":1415,"date":"2021-12-13T19:30:12","date_gmt":"2021-12-13T19:30:12","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1415"},"modified":"2026-05-22T17:25:48","modified_gmt":"2026-05-22T16:25:48","password":"","slug":"change-user-passwords-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/change-user-passwords-in-bulk\/","title":{"rendered":"Change Google Workspace user passwords in bulk"},"content":{"rendered":"<p>This article aims to explain how to change Google Workspace user passwords in bulk.<\/p>\n<p>GAT Flow allows admins to simplify and automate Google Workspace user management tasks.<\/p>\n<p>In this post, we&#8217;ll show you how to <strong>Modify<\/strong> and change passwords for multiple Google Workspace users in bulk.<\/p>\n<p>Below are the steps.<\/p>\n<h2>Create Workflow<\/h2>\n<p>Navigate to <strong>Flow (1) &gt; Create workflow (2)<\/strong><\/p>\n<p>Optionally this can be for <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workflow-triggered-by-an-event-on-users\/\">Event<\/a> and <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/recurring-workflows\/\">Recurring<\/a> workflows<\/p>\n<p>Under <strong>Define<\/strong> <strong>Workflow Type (3)<\/strong><\/p>\n<ul>\n<li><strong>Name\u00a0<\/strong>\u2013 enter a name for the workflow (4)<\/li>\n<li>Description \u2013 a description of the workflow can be added<\/li>\n<li><strong>Type<\/strong> \u2013 select the workflow type (5)\n<ul>\n<li>Onboard \u2013 onboard and add new users to the domain<\/li>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify and update existing users of the domain<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval\u00a0 (6)<\/strong><\/li>\n<li><strong>Next<\/strong> \u2013 click on the button to proceed (7)<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16906 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1.png\" alt=\"Define workflow section\" width=\"1950\" height=\"1036\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1.png 1950w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1-1024x544.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1-768x408.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1-1536x816.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass1-360x191.png 360w\" sizes=\"(max-width: 1950px) 100vw, 1950px\" \/><\/p>\n<h2>Search For a User<\/h2>\n<p>In <strong>Search for a User<\/strong> you enter the user whose password you want to change (1).<\/p>\n<ul>\n<li>Search for a user<\/li>\n<li>Search for a group<\/li>\n<li>Search for an OU<\/li>\n<\/ul>\n<p>Search by users individually, group of users, org. unit of users and even import users via Google Sheets (2-3)<\/p>\n<p>Click on the <strong>Next <\/strong>button (4) to proceed further.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16907 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2.png\" alt=\"Define workflow scope section\" width=\"1944\" height=\"1039\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2.png 1944w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2-300x160.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2-1024x547.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2-768x410.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2-1536x821.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass2-360x192.png 360w\" sizes=\"(max-width: 1944px) 100vw, 1944px\" \/><\/p>\n<h2>Choose Actions<\/h2>\n<p>Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16909 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7.png\" alt=\"Choose workflow action section\" width=\"1953\" height=\"1035\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7.png 1953w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7-1024x543.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7-1536x814.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass7-360x191.png 360w\" sizes=\"(max-width: 1953px) 100vw, 1953px\" \/><\/p>\n<p>Search (1) and select the <strong>Change user password<\/strong> option (2) from the available list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16908 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3.png\" alt=\"Change user password action is selected\" width=\"1953\" height=\"1040\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3.png 1953w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3-300x160.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3-1024x545.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3-768x409.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3-1536x818.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass3-360x192.png 360w\" sizes=\"(max-width: 1953px) 100vw, 1953px\" \/><\/p>\n<p>The Change user password action will be added to the workflow node section. Double click on the action node to open the action\u2019s configuration section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16910 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4.png\" alt=\"Change user password action node is added to the workflow\" width=\"1954\" height=\"1038\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4.png 1954w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4-1024x544.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4-768x408.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4-1536x816.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass4-360x191.png 360w\" sizes=\"(max-width: 1954px) 100vw, 1954px\" \/><\/p>\n<p>Once the node opens (1), define the action settings. the following options are available:<\/p>\n<ul>\n<li><strong>New password<\/strong> &#8211; enter the new password for the selected users (2)<\/li>\n<li><strong>Change password at next login<\/strong> &#8211; enable or disable this option (3)<\/li>\n<li><strong>Generate user password<\/strong> &#8211; auto-generate password for the users (4)<\/li>\n<li><strong>Send user password<\/strong> &#8211; choose if you want to send the password to specific users (5)\n<ul>\n<li><strong>Password receiver<\/strong> option is displayed if <strong>Send user password<\/strong> is enabled\n<ul>\n<li><strong>Manager<\/strong> &#8211; the received will be the user who is\u00a0 added as Manager to the users<\/li>\n<li><strong>User private email<\/strong> &#8211; the receiver will be the private emails added to the users<\/li>\n<li><strong>Workflow creator<\/strong> &#8211; the receiver will be the Admin or Auditor who creates the workflow<\/li>\n<li><strong>Specified emails<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16911 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5.png\" alt=\"Change user password action's settings are displayed where new password can be manually defined, change password at next login, create user password automatically, and send user password to other person, e.g. workflow requester or manager. \" width=\"1948\" height=\"1037\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5.png 1948w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5-300x160.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5-1024x545.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5-768x409.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5-1536x818.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass5-360x192.png 360w\" sizes=\"(max-width: 1948px) 100vw, 1948px\" \/><\/p>\n<p>When finished, click anywhere outside the action note to close it and select\u00a0<strong>Send Approval Request<\/strong>\u00a0to the Security Officer for review.<\/p>\n<p>After selecting\u00a0<strong>Send Approval Request<\/strong>\u00a0(1), a confirmation message will appear.\u00a0<strong>Confirm<\/strong>\u00a0to continue (2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16912 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6.png\" alt=\"After selecting Send Approval Request (1), a confirmation message will appear. Confirm to continue (2).\" width=\"1948\" height=\"1033\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6.png 1948w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6-1024x543.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6-1536x815.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass6-360x191.png 360w\" sizes=\"(max-width: 1948px) 100vw, 1948px\" \/><\/p>\n<p>The workflow will be submitted for approval to the\u00a0<strong>Security Officer<\/strong>.<\/p>\n<h2>Approval request<\/h2>\n<p>The Security Officer will receive an email notification for verification.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16914 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8.png\" alt=\"Email notification sent to Security Officers with request to verify the workflow.\" width=\"1809\" height=\"1020\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8.png 1809w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8-300x169.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8-1024x577.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8-768x433.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8-1536x866.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass8-360x203.png 360w\" sizes=\"(max-width: 1809px) 100vw, 1809px\" \/><\/p>\n<p>After clicking the link in the email, they will be redirected to the approval section of the relevant workflow in Flow (1), where they can review the request and approve (2) or deny it (3).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16915 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9.png\" alt=\"Security Officer's section is displayed from where they can review the workflow and approve or deny it. \" width=\"1788\" height=\"1016\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9.png 1788w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9-300x170.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9-1024x582.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9-768x436.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9-1536x873.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass9-360x205.png 360w\" sizes=\"(max-width: 1788px) 100vw, 1788px\" \/><\/p>\n<p>When approved, the action will take effect and all passwords will be changed.<\/p>\n<p><strong>Note:<\/strong> If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a> is enabled no Security Officer approval will be needed.<\/p>\n<h2>Result<\/h2>\n<p>The status of the request can be viewed in details under Workflow (1 -2). The Details (3) icon on the right side of the workflow record allows to view it in detail.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16916 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10.png\" alt=\"Workflow results and details section. \" width=\"1585\" height=\"836\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10.png 1585w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10-1024x540.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10-768x405.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10-1536x810.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Pass10-360x190.png 360w\" sizes=\"(max-width: 1585px) 100vw, 1585px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-change-user-passwords-in-bulk\/\">Change user passwords in bulk (Google Workspace)\u00a0<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-92 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-users-audit\/\">Users audit overview with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>This article aims to explain how to change Google Workspace user passwords in bulk. GAT Flow allows admins to simplify and automate Google Workspace user management tasks. In this post, we&#8217;ll show you how to Modify and change passwords for multiple Google Workspace users in bulk. Below are the steps. Create Workflow Navigate to Flow [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-1415","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-06","word_count":521,"total_views":"2147","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Change Google Workspace user passwords in bulk - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT Flow allows admins to simplify and automate Google Workspace user management tasks. Here&#039;s how to change Google Workspace user passwords in bulk (for multiple users).\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/change-user-passwords-in-bulk\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Change Google Workspace user passwords in bulk\" \/>\n<meta property=\"og:description\" content=\"GAT Flow allows admins to simplify and automate Google Workspace user management tasks. 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