{"id":1417,"date":"2021-12-13T19:39:14","date_gmt":"2021-12-13T19:39:14","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1417"},"modified":"2026-06-05T15:12:08","modified_gmt":"2026-06-05T14:12:08","password":"","slug":"google-drive-copy-multiple-folders-to-multiple-users-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-drive-copy-multiple-folders-to-multiple-users-in-bulk\/","title":{"rendered":"Google Drive Copy Multiple Folders to Multiple Users in Bulk"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\">GAT Flow<\/a> allows admins to onboard, offboard or modify existing users\/students in bulk and <strong>add any given Folder<\/strong> into their Google Drive.<\/p>\n<p>Allowing any selected group of users to have a <strong>copy of specific folders<\/strong> in <strong>bulk.<\/strong><\/p>\n<p>This will create a copy of the existing folders and the copy will be placed in the Drive of the selected users.<\/p>\n<p>Below we will show how this can be done with GAT Flow<\/p>\n<h2>Create Workflow<\/h2>\n<p>Navigate to GAT+ &gt; Flow &gt; Create workflow<\/p>\n<p>For this example, we will use the <strong>Modify<\/strong> option<\/p>\n<p>Under the Define Workflow Type, fill in all the required details:<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the workflow<\/li>\n<li>Description (Optional) &#8211; enter a description for the workflow to be taken<\/li>\n<li><strong>Type<\/strong> &#8211; select the workflow type you want to take\n<ul>\n<li><strong>Modify<\/strong> &#8211; modify existing users<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval\u00a0<\/strong><\/li>\n<li><strong>Next<\/strong>\u00a0\u2013 click on the button to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17202 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1.png\" alt=\"Define Workflow Type section of Flow.\" width=\"1927\" height=\"988\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1.png 1927w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1-1024x525.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1-1536x788.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy1-360x185.png 360w\" sizes=\"(max-width: 1927px) 100vw, 1927px\" \/><\/p>\n<h2>Search for a User(s)<\/h2>\n<p>Under <strong>Search for a User <\/strong>section (1) select the users to whom you want to copy the folders to.<\/p>\n<p>The users can be selected individually, via group, or by the org. unit of users (2-3). You can also import users via Google spreadsheet.<\/p>\n<p>When the users are selected click on\u00a0<strong>Next <\/strong>(4).<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17204 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2.png\" alt=\"Search for a User section of Flow. \" width=\"1934\" height=\"993\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2.png 1934w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2-1024x526.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2-1536x789.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy2-360x185.png 360w\" sizes=\"(max-width: 1934px) 100vw, 1934px\" \/><\/p>\n<h2>Choose Actions<\/h2>\n<p>Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16943 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png\" alt=\"Choose Actions section of Flow\" width=\"1891\" height=\"1001\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png 1891w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1536x813.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-360x191.png 360w\" sizes=\"(max-width: 1891px) 100vw, 1891px\" \/><\/p>\n<p>When selected a pop-up menu with different options will be displayed.<\/p>\n<p>Search for or select the actions you want to take.<\/p>\n<p>In this case <strong>Copy folder to selected users<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17206 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3.png\" alt=\"Copy folder to selected users is searched and selected. \" width=\"1929\" height=\"994\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3.png 1929w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3-1024x528.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3-768x396.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3-1536x791.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy3-360x186.png 360w\" sizes=\"(max-width: 1929px) 100vw, 1929px\" \/><\/p>\n<p>The selected action appears in the workflow. Double click on the action node to open the action\u2019s configuration section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17207 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4.png\" alt=\"'Copy folder to selected users' is added to the workflow\" width=\"1930\" height=\"997\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4.png 1930w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4-1024x529.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4-768x397.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4-1536x793.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy4-360x186.png 360w\" sizes=\"(max-width: 1930px) 100vw, 1930px\" \/><\/p>\n<p>The action will be shown, fill in the required details (1):<\/p>\n<ul>\n<li><strong>Copy from<\/strong> (2)- select the user from whose drive you want to copy the Folders. A list of the Folders under the Users MyDrive will be displayed\n<ul>\n<li><strong>Select all folders<\/strong> (3) &#8211; select all folders of the given user<\/li>\n<li><strong>Search folder<\/strong> (4) &#8211; manually search for the needed folder<\/li>\n<li><strong>Select the folders<\/strong> you want to create a copy of (5)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17208 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5.png\" alt=\"&quot;Copy folder to selected users&quot; action setup.\" width=\"1931\" height=\"993\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5.png 1931w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5-1024x527.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5-768x395.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5-1536x790.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy5-360x185.png 360w\" sizes=\"(max-width: 1931px) 100vw, 1931px\" \/><\/p>\n<p>When finished, click anywhere outside the action note to close it and select\u00a0<strong>Send Approval Request<\/strong>\u00a0to the Security Officer for review.<\/p>\n<p>After selecting\u00a0<strong>Send Approval Request<\/strong>\u00a0(1), a confirmation message will appear.\u00a0<strong>Confirm<\/strong>\u00a0to continue (2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17209 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6.png\" alt=\"&quot;Send Approval Request&quot; and &quot;Confirm&quot; buttons are displayed\" width=\"1936\" height=\"994\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6.png 1936w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6-1024x526.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6-1536x789.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy6-360x185.png 360w\" sizes=\"(max-width: 1936px) 100vw, 1936px\" \/><\/p>\n<h2 id=\"security-officer-approval\" class=\"wp-block-heading betterdocs-content-heading\">Security Officer Approval<\/h2>\n<p>An email will be sent to the Security Officer. The Security officer will receive an email for the approval required.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17210 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7.png\" alt=\"Notification email sent to Security Officer.\" width=\"1928\" height=\"963\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7.png 1928w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7-300x150.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7-1024x511.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7-768x384.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7-1536x767.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy7-360x180.png 360w\" sizes=\"(max-width: 1928px) 100vw, 1928px\" \/><\/p>\n<p><strong>Note:<\/strong> If you have <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approved Flow<\/a> approved, the action will be set to run without approval required.<\/p>\n<p>The Security Officer can view all the actions to be taken and approve the request.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17211 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8.png\" alt=\"Security Officer approval section. \" width=\"1907\" height=\"960\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8.png 1907w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8-300x151.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8-1024x515.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8-768x387.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8-1536x773.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy8-360x181.png 360w\" sizes=\"(max-width: 1907px) 100vw, 1907px\" \/><\/p>\n<h2>Result<\/h2>\n<p>When the workflow is approved (via pre-approval or by a Security Officer). The workflow will be set to run and its details can be seen in the <strong>Workflow\u00a0<\/strong>tab by the Admin.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17212 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9.png\" alt=\"Workflow details section.\" width=\"1628\" height=\"835\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9.png 1628w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9-1024x525.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9-1536x788.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy9-360x185.png 360w\" sizes=\"(max-width: 1628px) 100vw, 1628px\" \/><\/p>\n<p><strong>As a result, this action will create a copy of the existing (selected) folders and it will be placed in the MyDrive of the chosen users.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17214 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10.png\" alt=\"User's MyDrive showing the copied folders. \" width=\"1929\" height=\"998\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10.png 1929w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10-1024x530.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10-768x397.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10-1536x795.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/Copy10-360x186.png 360w\" sizes=\"(max-width: 1929px) 100vw, 1929px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows admins to onboard, offboard or modify existing users\/students in bulk and add any given Folder into their Google Drive. Allowing any selected group of users to have a copy of specific folders in bulk. This will create a copy of the existing folders and the copy will be placed in the Drive [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21,49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-1417","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-06","word_count":493,"total_views":"2222","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"},{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - 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