{"id":1474,"date":"2021-12-14T12:11:20","date_gmt":"2021-12-14T12:11:20","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1474"},"modified":"2022-02-15T15:51:45","modified_gmt":"2022-02-15T15:51:45","password":"","slug":"how-to-detect-a-sharing-policy-violation","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-detect-a-sharing-policy-violation\/","title":{"rendered":"How to Detect a Sharing Policy Violation"},"content":{"rendered":"<h3>Set and Detect policy violations<\/h3>\n<p>Search for Sharing violation on Users, File, Folder, or any filter option.<\/p>\n<h3>Set up policy on Files owned by User<\/h3>\n<p>Navigate to <strong>Drive \u2192 Files \u2192 Apply custom filter<\/strong><\/p>\n<p>In the Search, filter apply the filter options<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the report<\/li>\n<li><strong>Type<\/strong> &#8211; select <strong>Simple filter<\/strong><\/li>\n<li>Definition\n<ul>\n<li><strong>Owner<\/strong> = user you need.<\/li>\n<li><strong>Updated<\/strong> (relative) in the last 7 days.<\/li>\n<li><strong>Sharing flag<\/strong> = <strong>Shared out<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-2474 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_58_05-C__Users_Osaid_Downloads_2022-01-24-14_52_27-Settings.png-Greenshot-image-edit.png\" alt=\"\" width=\"1302\" height=\"595\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_58_05-C__Users_Osaid_Downloads_2022-01-24-14_52_27-Settings.png-Greenshot-image-edit.png 1302w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_58_05-C__Users_Osaid_Downloads_2022-01-24-14_52_27-Settings.png-Greenshot-image-edit-300x137.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_58_05-C__Users_Osaid_Downloads_2022-01-24-14_52_27-Settings.png-Greenshot-image-edit-1024x468.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_58_05-C__Users_Osaid_Downloads_2022-01-24-14_52_27-Settings.png-Greenshot-image-edit-768x351.png 768w\" sizes=\"(max-width: 1302px) 100vw, 1302px\" \/><\/p>\n<h3>Set up policy on Files owned by Org. Unit<\/h3>\n<p>Navigate to <strong>Drive \u2192 Files \u2192 Apply custom filter<\/strong><\/p>\n<p>In the Search, filter apply the filter options<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the report.<\/li>\n<li><strong>Type<\/strong> &#8211; select <strong>User\/Group\/OU Search<\/strong>.<\/li>\n<li><strong>Org<\/strong> &#8211; select Org. Unit needed.<\/li>\n<li><strong>Ownership<\/strong> &#8211; Owned.<\/li>\n<li>Definition\n<ul>\n<li><strong>Sharing flag<\/strong> = Shared out<\/li>\n<li><strong>Updated<\/strong> (relative) in last 7 days<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-2475 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_59_37-GAT.png\" alt=\"\" width=\"1125\" height=\"831\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_59_37-GAT.png 1125w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_59_37-GAT-300x222.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_59_37-GAT-1024x756.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-14_59_37-GAT-768x567.png 768w\" sizes=\"(max-width: 1125px) 100vw, 1125px\" \/><\/p>\n<p>Click on &#8220;Apply&#8221; to view the result.<\/p>\n<h3>Scheduled report<\/h3>\n<p>When the result is found, this can be set as &#8220;<strong>Scheduled report&#8221;.<\/strong><\/p>\n<p>Click on <strong>&#8220;Scheduled&#8221;<\/strong> and fill in the rest<\/p>\n<ul>\n<li><strong>Occurrence<\/strong> &#8211; select the time needed.<\/li>\n<li><strong>Enabled<\/strong> &#8211; enable the report.<\/li>\n<li><strong>Apply &amp; Schedule<\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-2482 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_27_36-GAT.png\" alt=\"\" width=\"1106\" height=\"784\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_27_36-GAT.png 1106w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_27_36-GAT-300x213.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_27_36-GAT-1024x726.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_27_36-GAT-768x544.png 768w\" sizes=\"(max-width: 1106px) 100vw, 1106px\" \/><\/p>\n<h3>Result of the violated Policy<\/h3>\n<p>The Policy report will be generated and run every week (based on how it is set up).<\/p>\n<p><strong>The report will show the Users who violated the policy and Shared Out files\u00a0<\/strong><\/p>\n<h4>Set action on the Scheduled report<\/h4>\n<p>Navigated to <strong>GAT+ \u2192 Configuration \u2192 Scheduled report<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2484 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_32_09-GAT.png\" alt=\"\" width=\"1822\" height=\"877\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_32_09-GAT.png 1822w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_32_09-GAT-300x144.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_32_09-GAT-1024x493.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_32_09-GAT-768x370.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2022-01-24-17_32_09-GAT-1536x739.png 1536w\" sizes=\"(max-width: 1822px) 100vw, 1822px\" \/><\/p>\n<p>Multiple actions can be taken automatically once the report runs. Choose these actions according to your use case.<\/p>\n<p>The report filter can be:<\/p>\n<ul>\n<li>edited from the &#8220;pen&#8221; icon.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Set and Detect policy violations Search for Sharing violation on Users, File, Folder, or any filter option. Set up policy on Files owned by User Navigate to Drive \u2192 Files \u2192 Apply custom filter In the Search, filter apply the filter options Name &#8211; enter a name for the report Type &#8211; select Simple filter [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-1474","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":249,"total_views":"2237","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"osaid","author_nicename":"osaid","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/osaid\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Detect a Sharing Policy Violation - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Set and Detect policy violations. 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