{"id":1675,"date":"2021-12-21T15:15:17","date_gmt":"2021-12-21T15:15:17","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1675"},"modified":"2025-08-20T15:52:33","modified_gmt":"2025-08-20T14:52:33","password":"","slug":"how-to-set-up-alerts-for-g-suite-users-activity","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-alerts-for-g-suite-users-activity\/","title":{"rendered":"How to Set Up Alerts for G Suite User&#8217;s Activity"},"content":{"rendered":"<h2>How to Set Up Alerts for G Suite Users&#8217; Activity<\/h2>\n<p>In GAT+, the Super Admins of the Google Workspace domains can create multiple alert rules for different activities done by the users.<\/p>\n<p>There are many types of alerts<\/p>\n<ul>\n<li>For Applications<\/li>\n<li>For Emails<\/li>\n<li>For Drive<\/li>\n<li>For YouTube<\/li>\n<li>For Mobile Devices<\/li>\n<li>For Users<\/li>\n<li>For Users Security<\/li>\n<li>For User logins<\/li>\n<\/ul>\n<p>Below we will add <strong>Alert rule for Users<\/strong><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/watch?v=ADt6WD2ozVY&amp;\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-34895\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/02\/screenshot-www.youtube.com-2020.04.28-10_44_18.png\" alt=\"\" width=\"1193\" height=\"670\" \/><\/a><\/p>\n<h3>Set up user alerts<\/h3>\n<p>Open GAT+, navigate to<strong>\u00a0Alert rules<\/strong>\u00a0under the\u00a0<strong>Configuration\u00a0<\/strong>tab<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-12552\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-11_27_36-Edit-Docs-How-to-set-up-Google-Drive-alerts-for-G-Suite-users-\u2039-GAT-Knowledge-.png\" alt=\"\" width=\"320\" height=\"472\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-11_27_36-Edit-Docs-How-to-set-up-Google-Drive-alerts-for-G-Suite-users-\u2039-GAT-Knowledge-.png 320w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-11_27_36-Edit-Docs-How-to-set-up-Google-Drive-alerts-for-G-Suite-users-\u2039-GAT-Knowledge--203x300.png 203w\" sizes=\"(max-width: 320px) 100vw, 320px\" \/><\/p>\n<p>Click on the\u00a0<strong>+\u00a0<\/strong>sign and a new window will be displayed, fill in the details and click on the save.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-12561\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-12_51_10-GAT-1.png\" alt=\"\" width=\"1524\" height=\"1249\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-12_51_10-GAT-1.png 1524w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-12_51_10-GAT-1-300x246.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-12_51_10-GAT-1-1024x839.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-12_51_10-GAT-1-768x629.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-12_51_10-GAT-1-360x295.png 360w\" sizes=\"(max-width: 1524px) 100vw, 1524px\" \/><\/p>\n<h3>Fill in the details<\/h3>\n<ul>\n<li>Set up a\u00a0<strong>Name\u00a0<\/strong>for the rule<\/li>\n<li>Set the checkmark to\u00a0<strong>Enabled<\/strong><\/li>\n<li>Set the\u00a0<strong>Type\u00a0<\/strong>to Users<\/li>\n<li>Choose the <strong>scope<\/strong> that will be affected by this alert rule\n<ul>\n<li>It can be a user, group, or org unit<\/li>\n<\/ul>\n<\/li>\n<li>Pick and select the\u00a0<strong>Recipient, <\/strong>this can be a user or group email.<\/li>\n<\/ul>\n<p>Below, we will showcase and explain the<strong> Alert rules for Users<\/strong>. Each alert is for user activity.<\/p>\n<ul>\n<li>Notify on 2FA backup code used<\/li>\n<li>Notify on 2FA disabled<\/li>\n<li>Notify when account not used for a period of time<\/li>\n<li>Notify when account is used again after X days of inactivity<\/li>\n<li>Notify when storage exceeded\n<ul>\n<li>Storage in MB<\/li>\n<li>% of the total quota, only useful for non-pooled storage\n<ul>\n<li>Notify user: Set up a message that the end-user will receive when the storage quota is reached<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>By selecting\u00a0<strong>Notify user a window will open<\/strong> where the admin can leave a message to the affected users.<\/p>\n<p>Click on\u00a0<strong>save\u00a0<\/strong>to activate the rule.<\/p>\n<h3>View and edit the alerts<\/h3>\n<p>When the rule<strong>\u00a0<\/strong>is created, it can be found in the <strong>Alert rules\u00a0<\/strong>under the\u00a0<strong>configuration.<\/strong><\/p>\n<p>An admin can quickly see the name of the rule, the type of the rule if it is enabled, what scope and the recipients.<\/p>\n<p>Under the summary tab, an admin can see exactly the alerts enabled for this rule.<\/p>\n<p>Under the\u00a0<strong>actions\u00a0<\/strong>tab, the rule can be viewed (<strong>eye icon),\u00a0<\/strong>it can be\u00a0<strong>edited\u00a0<\/strong>from the\u00a0<strong>pen\u00a0<\/strong>icon, or deleted from the <strong>x\u00a0<\/strong>button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12562\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT.png\" alt=\"\" width=\"1888\" height=\"514\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT.png 1888w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT-300x82.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT-1024x279.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT-768x209.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT-1536x418.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_00_50-GAT-360x98.png 360w\" sizes=\"(max-width: 1888px) 100vw, 1888px\" \/><\/p>\n<h3>Result of the alert<\/h3>\n<p>When an alert is triggered by an action done by the end-users, it will be shown in <strong>Alerts.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12563\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT.png\" alt=\"\" width=\"1899\" height=\"563\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT-300x89.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT-1024x304.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT-768x228.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT-1536x455.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/12\/2025-04-18-13_03_28-GAT-360x107.png 360w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to Set Up Alerts for G Suite Users&#8217; Activity In GAT+, the Super Admins of the Google Workspace domains can create multiple alert rules for different activities done by the users. There are many types of alerts For Applications For Emails For Drive For YouTube For Mobile Devices For Users For Users Security For [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[],"class_list":["post-1675","docs","type-docs","status-publish","hentry","doc_category-users-management"],"year_month":"2026-04","word_count":367,"total_views":"3404","reactions":{"happy":"1","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Set Up Alerts for G Suite User&#039;s Activity - 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