{"id":1725,"date":"2022-03-30T11:51:15","date_gmt":"2022-03-30T10:51:15","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=1725"},"modified":"2026-05-15T13:52:25","modified_gmt":"2026-05-15T12:52:25","password":"","slug":"set-google-licence-assignment","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-google-licence-assignment\/","title":{"rendered":"Set Google Licence Assignment"},"content":{"rendered":"<h3>Overview<\/h3>\n<p>GAT Flow is a User management tool. It allows admins to Change Google license assignments for different Google products.<\/p>\n<ul>\n<li><strong>Google Workspace<\/strong><\/li>\n<li><strong>Google Workspace for Education<\/strong><\/li>\n<li><strong>Google Workspace for Education: Teaching and Learning<\/strong><\/li>\n<li><strong>Google Drive storage<\/strong><\/li>\n<li><strong>Google Vault<\/strong><\/li>\n<li><strong>Cloud Identity<\/strong><\/li>\n<li><strong>Cloud Identity Premium<\/strong><\/li>\n<li><strong>Google Voice<\/strong><\/li>\n<li><strong>Google Workspace for Archived User<\/strong><\/li>\n<li><strong>Google Gemini<\/strong><\/li>\n<\/ul>\n<p>The actions to<strong> add<\/strong> or <strong>remove<\/strong> the licenses for all the above can be easily done with <strong>GAT Flow.<\/strong><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Launch GAT Flow<\/h2>\n<p>In GAT+ from the menu on the left, click the GAT+ icon and then\u00a0<strong>Flow.<\/strong><\/p>\n<p><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png\" alt=\"Launch GAT Flow\" \/><\/p>\n<h3 id=\"2-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Create workflow<\/h3>\n<p>First, navigate to\u00a0<strong>Flow &gt; Create workflow\u00a0<\/strong>(1).<\/p>\n<h3 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Workflow type<\/h3>\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16690 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55.png\" alt=\"Creating a workflow in GAT Flow\" width=\"1600\" height=\"1215\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55.png 1600w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55-300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55-1024x778.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55-768x583.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55-1536x1166.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_03_55-360x273.png 360w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<h3 id=\"2-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Search for a user<\/h3>\n<p>Select the users for whom you would like to run the workflow on (1). You can select a user, group of users, or org. unit of users (2), and even use the Import users option.<\/p>\n<p>After selecting the users, click on the\u00a0<strong>Next<\/strong> button (3).<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16691 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19-.png\" alt=\"Adding users to run a workflow on\" width=\"1598\" height=\"1215\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19-.png 1598w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19--300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19--1024x779.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19--768x584.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19--1536x1168.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_18_19--360x274.png 360w\" sizes=\"(max-width: 1598px) 100vw, 1598px\" \/><\/p>\n<h3 id=\"4-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Actions<\/h3>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Adding actions to a GAT Flow workflow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\n<p>Select the action\u00a0<strong>Change google license assignment <\/strong>under the devices section from the displayed list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16692 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00.png\" alt=\"Selecting the 'Change google license assignment' action in a GAT Flow workflow\" width=\"1599\" height=\"1214\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00.png 1599w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00-300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00-1024x777.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00-768x583.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00-1536x1166.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-12_34_00-360x273.png 360w\" sizes=\"(max-width: 1599px) 100vw, 1599px\" \/><\/p>\n<p>Once the action is selected, an action node will appear in the workflow. Double click the action node (2) and the <strong>Type<\/strong>\u00a0of the action,\u00a0<strong>Product<\/strong>\u00a0name, and\u00a0<strong>Sku<\/strong>\u00a0can be specified.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16693 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02.png\" alt=\"Configuring the settings for the 'Change google license assignment' action in a workflow\" width=\"1599\" height=\"1214\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02.png 1599w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02-300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02-1024x777.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02-768x583.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02-1536x1166.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_15_02-360x273.png 360w\" sizes=\"(max-width: 1599px) 100vw, 1599px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16694 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34.png\" alt=\"Configuring the settings for the 'Change google license assignment' action in a workflow\" width=\"1598\" height=\"1215\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34.png 1598w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34-300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34-1024x779.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34-768x584.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34-1536x1168.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_18_34-360x274.png 360w\" sizes=\"(max-width: 1598px) 100vw, 1598px\" \/><\/p>\n<p>Fill in the details:<\/p>\n<ul>\n<li><strong>Type<\/strong> &#8211; Select to <strong>Add<\/strong> or <strong>Remove<\/strong><\/li>\n<li><strong>Product<\/strong> &#8211; Select any of the products you need\n<ul>\n<li><strong>Google Workspace<\/strong><\/li>\n<li><strong>Google Workspace for Education<\/strong><\/li>\n<li><strong>Google Workspace for Education: Teaching and Learning<\/strong><\/li>\n<li><strong>Google Drive storage<\/strong><\/li>\n<li><strong>Google Vault<\/strong><\/li>\n<li><strong>Cloud Identity<\/strong><\/li>\n<li><strong>Cloud Identity Premium<\/strong><\/li>\n<li><strong>Google Voice<\/strong><\/li>\n<li><strong>Google Workspace for Archived User<\/strong><\/li>\n<li><strong>Google Gemini<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>SKU <\/strong>( Stock Keeping Unit) &#8211; For each of the products, select the SKU option you need<\/li>\n<\/ul>\n<p>For example:<\/p>\n<ul>\n<li>Product: <strong>Google Gemini<\/strong><\/li>\n<li>SKU:\n<ul>\n<li>Gemini Business<\/li>\n<li>Gemini Enterprise<\/li>\n<li>AI Security<\/li>\n<li>AI Meetings and Messaging<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<blockquote><p>Note: Additional information for each <strong>Product and SKU<\/strong> can be <a href=\"https:\/\/developers.google.com\/admin-sdk\/licensing\/v1\/how-tos\/products\">found here\u00a0<\/a><\/p><\/blockquote>\n<p>When ready click on <strong>Send approval request<\/strong> &#8211; under the menu on the left<\/p>\n<p>The workflow will be submitted for approval.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16695 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07.png\" alt=\"GAT Workflow results\" width=\"1598\" height=\"1214\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07.png 1598w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07-300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07-1024x778.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07-768x583.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07-1536x1167.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2026-05-15-13_35_07-360x273.png 360w\" sizes=\"(max-width: 1598px) 100vw, 1598px\" \/><\/p>\n<p>The workflow can be reviewed or edited if needed, once clicking the \u2018page\u2019 on the right-hand side.<\/p>\n<h3>Security officer<\/h3>\n<p>The Security officer will receive an email notification for approval.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-39713 size-full\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/10\/screenshot-mail.google.com-2020.10.14-16_45_17.png\" alt=\"Security officer approval request email\" width=\"956\" height=\"544\" \/><\/p>\n<h3>Result<\/h3>\n<p>When the workflow is approved, the action of <strong>Adding<\/strong> or <strong>Removing<\/strong> any of the <strong>Licenses<\/strong> for any of the <strong>products<\/strong> will take an effect.<\/p>\n<ul>\n<li>A license for Google Workspace can be added or removed.<\/li>\n<li>A license for Google Workspace for Education can be added or removed.<\/li>\n<li>A license for Google Workspace for Education: Teaching and Learning can be added or removed.<\/li>\n<li>A license for Google Drive storage can be added or removed.<\/li>\n<li>A license for Google Vault can be added or removed.<\/li>\n<li>A license for Cloud Identity can be added or removed.<\/li>\n<li>A license for Google Identity Premium can be added or removed.<\/li>\n<li>A license for Google Voice can be added or removed.<\/li>\n<li>A license for Google Workspace for Archived User can be added or removed.<\/li>\n<li>A license for Google Gemini can be added or removed.<\/li>\n<\/ul>\n<blockquote><p><strong>Note:<\/strong> If there is <strong>no<\/strong> <strong>license<\/strong> <strong>available<\/strong>, there will be appropriate message.<\/p>\n<p>In <strong>Workflow<\/strong> &#8211; click on the &#8220;page&#8221; icon for additional logs and information.<\/p><\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Overview GAT Flow is a User management tool. It allows admins to Change Google license assignments for different Google products. Google Workspace Google Workspace for Education Google Workspace for Education: Teaching and Learning Google Drive storage Google Vault Cloud Identity Cloud Identity Premium Google Voice Google Workspace for Archived User Google Gemini The actions to [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-1725","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":631,"total_views":"1648","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"barb","author_nicename":"barb","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/barb\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Set Google Licence Assignment - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT Flow is a User management tool. 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