{"id":1732,"date":"2021-12-31T14:42:23","date_gmt":"2021-12-31T14:42:23","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&p=1732"},"modified":"2026-05-29T15:30:01","modified_gmt":"2026-05-29T14:30:01","password":"","slug":"how-to-migrate-bulk-emails-in-google-workspace-2","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-migrate-bulk-emails-in-google-workspace-2\/","title":{"rendered":"How to Migrate Bulk Emails in Google Workspace"},"content":{"rendered":"

Migrating Bulk Emails in Google Workspace via GAT Flow<\/h2>\n

GAT Flow is a user management tool that provides email migration<\/a> allowing Google Admins to copy bulk emails from one user of the domain and migrate them into another.<\/strong><\/p>\n

Email migration<\/strong> is an option available in Flow<\/strong> for Offboarding<\/strong> and Modifying<\/strong> existing users<\/p>\n

Steps to do this action<\/h2>\n

Flow<\/h3>\n

In GAT+ click on the GAT+ icon and open Flow\u00a0<\/strong>from the menu.<\/p>\n

\"\"<\/p>\n

Step 1: Create the workflow<\/h2>\n

Navigate to\u00a0GAT Flow > Create a workflow (1)<\/strong><\/p>\n

In the\u00a0Workflow<\/strong>\u00a0fill in the details. You can set it up also as an\u00a0Event workflow\u00a0<\/strong>or\u00a0Recurring workflow.<\/strong><\/p>\n

    \n
  • Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n
  • Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n
  • Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n
      \n
    • Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n
    • Offboarding <\/strong>\u2013 offboarding existing users<\/li>\n<\/ul>\n<\/li>\n
    • Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n
        \n
      • If enabled \u2013 you will be able to select even users who are suspended<\/li>\n
      • If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n
      • Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n

        Later click\u00a0Next<\/strong>\u00a0(4) to proceed.<\/p>\n

        \"Creating<\/p>\n

        Step 2: Select users<\/h2>\n

        In the next screen, Search for a user(s) \u2013 <\/strong>select the user whose emails will be migrated to other users.<\/p>\n

          \n
        • Search for a user(s)<\/strong>\u00a0\u2013 select individual user(s)<\/li>\n
        • Search for a group of users<\/strong>\u00a0\u2013 select all users from a selected group<\/li>\n
        • Search for an OU of users<\/strong>\u00a0\u2013 select all users from an Org. Unit<\/li>\n
        • Import users<\/strong>\u00a0\u2013 choose to import from a spreadsheet or to provide a filename<\/li>\n
        • Next<\/strong>\u00a0\u2013 when the users are selected click to proceed<\/li>\n<\/ul>\n

          \"Selecting<\/p>\n

          Choose actions<\/h3>\n

          In the\u00a0Choose actions<\/strong>\u00a0click on the\u00a0(+) button\u00a0<\/strong>(1) and then click the\u00a0Add action<\/strong>\u00a0button (2)<\/p>\n

          \"Adding<\/p>\n

          Select the Migrate emails<\/strong> option from the menu:<\/p>\n

          \"Adding<\/p>\n

          Fill in the details.<\/p>\n

            \n
          • Migration type<\/strong> – select to migrate the emails to a User<\/strong> or a Group<\/strong><\/li>\n
          • Migrate to<\/strong> – select the User or Group to who the migration will be done for\n
              \n
            • Days back<\/strong> – select how many days back worth of emails is needed – the max is 12 months (365 days)<\/li>\n
            • Quantity limit<\/strong> – enter the quantity limit – the max is 10,000 emails<\/li>\n<\/ul>\n<\/li>\n
            • Query<\/strong> – enter a gmail query based on which emails matching the query will be migrated<\/li>\n
            • Include spam and trash<\/strong> – toggle whether you would like to migrate spam and trashed emails.<\/li>\n
            • Target user label name<\/strong> – enter a label name (from {{sourceUserEmail}} – this will apply label on the migrated emails<\/li>\n<\/ul>\n

              Note: <\/strong>Unlimited email migration is available as an add-on, please contact the GAT Labs sales team for more information.<\/p>\n

              \"Editing<\/p>\n

              Click on\u00a0Send approval request<\/strong><\/p>\n

              Security officer<\/h3>\n

              The security officer will receive an email notification for this approval.<\/p>\n

              \"Security<\/p>\n

              Once it is approved, the job will take effect and the email migration will start.<\/p>\n

              Workflow<\/h3>\n

              You will be navigated to Workflow. Click on the “page<\/strong>” icon to view details for before and after it is approved<\/p>\n

              \"Workflow<\/p>\n

              Approval<\/h3>\n

              The details can be seen on the Approval<\/strong> page, depending on the number of emails and users involved it might take some time.<\/strong><\/p>\n

              Clicking on the eye icon<\/strong> will display info for the job done.<\/p>\n

              \"Workflow<\/p>\n

              Result<\/h3>\n

              The result for the affected user will be displayed as below. All 1200 emails are migrated<\/strong>.<\/p>\n

              \"Gmail<\/p>\n

              Video<\/h3>\n

              How-to video below<\/p>\n