{"id":178,"date":"2022-03-31T10:57:56","date_gmt":"2022-03-31T09:57:56","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=178"},"modified":"2025-02-26T11:32:50","modified_gmt":"2025-02-26T11:32:50","password":"","slug":"google-drive-shared-drives-management","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-drive-shared-drives-management\/","title":{"rendered":"Google Shared Drives Management"},"content":{"rendered":"\r\n<p>Using the GAT Unlock features within GAT+, you are given in-depth controls for Google Drive Shared Drives across the entire domain.<\/p>\r\n<p><span style=\"font-size: 16px; font-style: normal;\">Overview of Shared Drive Management<\/span><\/p>\r\n<div class=\"ose-youtube ose-uid-91857120831aacb558d7f3f63ba9a4bb ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"Management of Google Workspace Shared Drives directly in GAT+\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/8L5F3u9iMkE?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Analyzing domain Shared Drives<\/h3>\r\n\r\n\r\n\r\n<p>In GAT+ navigate to\u00a0<strong>Drive Audit<\/strong>\u00a0from the menu on the left<\/p>\r\n\r\n\r\n\r\n<p>From the top menu bar select\u00a0<strong>Shared Drives \u2013\u00a0\u00a0<\/strong>View all the Shared drives across your domain.<\/p>\r\n\r\n\r\n\r\n<p>Select the one you want to edit and click the\u00a0<strong>Shared Drive Operations<\/strong>\u00a0button<\/p>\r\n\r\n\r\n\r\n<p>There are two options:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Settings management\u00a0<\/strong><\/li>\r\n<li><strong>Members Access management<\/strong><\/li>\r\n<\/ul>\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-12280\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings.png\" alt=\"\" width=\"1895\" height=\"754\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings.png 1895w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings-300x119.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings-1024x407.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings-768x306.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings-1536x611.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_54_07-Settings-360x143.png 360w\" sizes=\"(max-width: 1895px) 100vw, 1895px\" \/><\/p>\r\n<p><strong>\r\n\r\n\r\n\r\n\r\n<h3>Settings management<\/h3>\r\n<p>\r\n\r\n<\/p>\r\n<p>This allows you to change Shared drive<strong>\u00a0sharing settings<\/strong>\u00a0to:<\/p>\r\n<p>\r\n\r\n<\/p>\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Admin privileges required for Sharing <\/strong>( Yes\u00a0 \/ No )<\/li>\r\n<li><strong>Sharing only inside the domain<\/strong>\u00a0( Yes\u00a0 \/ No )<\/li>\r\n<li><strong>Sharing only with drive members<\/strong>\u00a0( Yes \/ No )<\/li>\r\n<li><strong>Only contributors can download, copy and print<\/strong>\u00a0( Yes \/ No\u00a0 )<\/li>\r\n<li><strong>Sharing folders requires &#8216;Manager&#8217; permission<\/strong> ( Yes \/ No\u00a0 )<\/li>\r\n<\/ul>\r\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-12281\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings.png\" alt=\"\" width=\"1739\" height=\"754\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings-300x130.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings-1024x444.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings-768x333.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings-1536x666.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/03\/2025-02-19-19_55_31-Settings-360x156.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\r\n<p>\r\n\r\n\r\n\r\n<\/p>\r\n<p>Click on\u00a0<strong>Apply\u00a0<\/strong>and the changes will take effect.<\/p>\r\n<p>\r\n\r\n<\/p>\r\n<p><strong>Sharing settings<\/strong>\u00a0for\u00a0<strong>Shared Drive<\/strong>\u00a0will be changed according to the selected options.<\/p>\r\n<h4>Members Access Management\u00a0<\/h4>\r\n<p><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/12\/ddd.png\" alt=\"GAT+ | Google Shared Drives Management 1\" \/><\/p>\r\n<p>In Drive management, the options are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Add\u00a0<\/strong>permissions (users)<\/li>\r\n<li><strong>Remove<\/strong>\u00a0permissions (users)<\/li>\r\n<li><strong>Replace<\/strong>\u00a0existing permissions (users) from the\u00a0<strong>selected Shared drive.<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/12\/dddd.png\" alt=\"GAT+ | Google Shared Drives Management 2\" \/><\/p>\r\n\r\n\r\n\r\n<h4>Add permissions<\/h4>\r\n<p>The actions for\u00a0<strong>Add permissions<\/strong>\u00a0( users ) are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Add<\/strong> users as Contributors, Viewers, Commenters, Managers, Content Managers, and Remove other permissions<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h4>Remove permissions\u00a0<\/h4>\r\n<p>The actions for\u00a0<strong>Remove permissions<\/strong>\u00a0( users ) are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Remove\u00a0<\/strong>users as Contributors, Viewers, Commenters, and Managers, Content managers, Remove all external contributors, Remove all external viewers, and Remove all external commenters.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/12\/ddddd.png\" alt=\"GAT+ | Google Shared Drives Management 3\" \/><\/p>\r\n\r\n\r\n\r\n<h4>Replace permissions\u00a0<\/h4>\r\n<p>The actions for\u00a0<strong>Replace permissions<\/strong>\u00a0( users ) are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Replace<\/strong>\u00a0<strong>existing\u00a0<\/strong>permissions on the given Shared Drive. For example: From dave@domain.com as Manager to jane@domain.com as Content Manager. Replace\u00a0<strong>existing\u00a0<\/strong>permissions on the given Shared Drive.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/2020-12-23-16_45_44-Window.png\" alt=\"GAT+ | Google Shared Drives Management 4\" \/><\/p>\r\n\r\n\r\n\r\n<p>Fill in the details of the changes you would like to make and click on\u00a0<strong>Next.<\/strong><\/p>\r\n<h4>Summary of permission changes<\/h4>\r\n<p>In the <strong>Summary\u00a0<\/strong>view, you can see all the changes that will occur.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-gs.generalaudittool.com-2020.03.30-18_44_36.png\" alt=\"GAT+ | Google Shared Drives Management 5\" \/><\/p>\r\n\r\n\r\n\r\n<h4>Security officer approval<\/h4>\r\n\r\n\r\n\r\n<p>Click on\u00a0<strong>Send request\u00a0<\/strong>for approval by the Security Officer.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/2020-03-30-18_53_09-GAT-Approval-requested-for-a-global-change-in-Drive-files-alex.bell@gedudemo.png\" alt=\"GAT+ | Google Shared Drives Management 6\" \/><\/p>\r\n\r\n\r\n\r\n<h4>Result<\/h4>\r\n<p>When it is approved the changes will be applied and changes will occur. The progress can be viewed in the<strong>\u00a0Admin log<\/strong>\u00a0from where it also can be\u00a0<strong>reverted<\/strong>.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-gs.generalaudittool.com-2020.03.30-19_06_22.png\" alt=\"GAT+ | Google Shared Drives Management 7\" \/><\/p>\r\n\r\n\r\n\r\n<p>When we find and view the Shared drive we can see that the changes were applied.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-gs.generalaudittool.com-2020.03.30-19_07_54.png\" alt=\"GAT+ | Google Shared Drives Management 8\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n\r\n","protected":false},"excerpt":{"rendered":"<p>Using the GAT Unlock features within GAT+, you are given in-depth controls for Google Drive Shared Drives across the entire domain. Overview of Shared Drive Management Analyzing domain Shared Drives In GAT+ navigate to\u00a0Drive Audit\u00a0from the menu on the left From the top menu bar select\u00a0Shared Drives \u2013\u00a0\u00a0View all the Shared drives across your domain. [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24,83],"class_list":["post-178","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat","doc_tag-shared-drive-settings"],"year_month":"2026-04","word_count":374,"total_views":"2911","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Enrique Gomez","author_nicename":"egomez","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/egomez\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"},{"term_name":"Shared Drive Settings","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/shared-drive-settings\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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