{"id":181,"date":"2022-05-19T17:46:56","date_gmt":"2022-05-19T16:46:56","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=181"},"modified":"2023-06-28T15:08:46","modified_gmt":"2023-06-28T14:08:46","password":"","slug":"gat-flow-modify-email-signature-to-google-workspace-users-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/","title":{"rendered":"Modify Gmail Signature to Google Workspace Users in Bulk"},"content":{"rendered":"\r\n<h2 class=\"wp-block-heading\">How To Modify Gmail Signature to Google Workspace Users in Bulk<\/h2>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Introduction<\/h3>\r\n\r\n\r\n\r\n<p>Modify and change the Gmail signature of all your users within the <a href=\"https:\/\/workspace.google.com\/intl\/en_ie\/\">Google Workspace<\/a> domain.\u00a0<\/p>\r\n\r\n\r\n\r\n<p>With<a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>\u00a0GAT Flow<\/strong><\/a>, you can edit and set up a new Gmail signature for a group of users in a <strong>bulk<\/strong>.<\/p>\r\n\r\n\r\n\r\n<p>Open<strong>\u00a0GAT+<\/strong>\u00a0and select\u00a0<strong>Flow\u00a0<\/strong><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full is-style-twentytwentyone-border\"><img fetchpriority=\"high\" decoding=\"async\" width=\"318\" height=\"281\" class=\"wp-image-49\" title=\"GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 1\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png\" alt=\"\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png 318w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30-300x265.png 300w\" sizes=\"(max-width: 318px) 100vw, 318px\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Create Workflow<\/h3>\r\n\r\n\r\n\r\n<p><strong>GAT Flow<\/strong> will be open on a new tab.<\/p>\r\n\r\n\r\n\r\n<p>From the menu on left, click on <strong>Create workflow<\/strong>.<\/p>\r\n<p>Note: The<strong> Email signature<\/strong> can also be used in<\/p>\r\n<ul>\r\n<li>&#8220;Event workflow&#8221;<\/li>\r\n<li>&#8220;Recurring workflows&#8221;<\/li>\r\n<li>&#8220;Users management&#8221;<\/li>\r\n<li>&#8220;Groups management&#8221;<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h4>Workflow type<\/h4>\r\n<p>A <strong>workflow type<\/strong> window will be displayed.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Name <\/strong>&#8211; enter a name for the workflow<\/li>\r\n<li>Description &#8211; a description of the workflow can be added\u00a0<\/li>\r\n<li><strong>Type<\/strong> &#8211; select the workflow type\r\n<ul>\r\n<li>Onboard &#8211; onboard and add new users to the domain<\/li>\r\n<li><strong>Modify<\/strong> &#8211; modify and update existing users of the domain<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Next<\/strong> &#8211; click on the button to proceed<\/li>\r\n<\/ul>\r\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-4837\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_40_48-GAT-Flow.png\" alt=\"\" width=\"1599\" height=\"831\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_40_48-GAT-Flow.png 1599w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_40_48-GAT-Flow-300x156.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_40_48-GAT-Flow-1024x532.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_40_48-GAT-Flow-768x399.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_40_48-GAT-Flow-1536x798.png 1536w\" sizes=\"(max-width: 1599px) 100vw, 1599px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Search For A User<\/h4>\r\n\r\n\r\n\r\n<p>In\u00a0<strong>\u2018Search for a user\u2019\u00a0<\/strong>pick any of the option<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Search for a user<\/strong> &#8211; select individual users<\/li>\r\n<li><strong>Search for a group<\/strong> &#8211; select a group of users<\/li>\r\n<li><strong>Search for an OU<\/strong> &#8211; select Org. Unit of users<\/li>\r\n<li><strong>Import users &#8211;\u00a0<\/strong>import used via Google spreadsheet\u00a0<\/li>\r\n<\/ul>\r\n<p>Click<strong> Proceed to\u00a0<\/strong><b>actions<\/b> to move on to the next step.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"alignnone size-full wp-image-4838\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_43_13-GAT-Flow.png\" alt=\"\" width=\"1256\" height=\"718\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_43_13-GAT-Flow.png 1256w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_43_13-GAT-Flow-300x171.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_43_13-GAT-Flow-1024x585.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_43_13-GAT-Flow-768x439.png 768w\" sizes=\"(max-width: 1256px) 100vw, 1256px\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Choose Actions<\/h4>\r\n<p>Click on the + button and a pop-up menu with options will be displayed.<\/p>\r\n<p>Search for and select <strong>Set email signature\u00a0<\/strong>it will be under the<strong> Users<\/strong> tab.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4839\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_46_00-GAT-Flow.png\" alt=\"\" width=\"1202\" height=\"473\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_46_00-GAT-Flow.png 1202w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_46_00-GAT-Flow-300x118.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_46_00-GAT-Flow-1024x403.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-14_46_00-GAT-Flow-768x302.png 768w\" sizes=\"(max-width: 1202px) 100vw, 1202px\" \/><\/p>\r\n<p>The <strong>Set email signature<\/strong> option will be displayed. Fill in the details for what the signature to looks like.<\/p>\r\n<p>For the signatures, there will be <strong>User <\/strong>and<strong> Custom attributes<\/strong> that can be used.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4841\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-15_17_17-GAT-Flow.png\" alt=\"\" width=\"1254\" height=\"721\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-15_17_17-GAT-Flow.png 1254w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-15_17_17-GAT-Flow-300x172.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-15_17_17-GAT-Flow-1024x589.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-15_17_17-GAT-Flow-768x442.png 768w\" sizes=\"(max-width: 1254px) 100vw, 1254px\" \/><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large is-style-twentytwentyone-border\">\r\n<figcaption><\/figcaption>\r\n<\/figure>\r\n\r\n\r\n\r\n<h4>User and Custom attributes\u00a0<\/h4>\r\n<p>A list of User and Custom attribute variables you can use in your email signatures are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>User ID <strong>{{ id }}<\/strong><\/li>\r\n<li>User full name\u00a0<strong>{{ name }}<\/strong><\/li>\r\n<li>User first name\u00a0<strong>{{ firstName }}<\/strong><\/li>\r\n<li>User last name\u00a0<strong>{{ lastName }}<\/strong><\/li>\r\n<li>User email\u00a0<strong>{{ email }}<\/strong><\/li>\r\n<li>Job title\u00a0<strong>{{ jobTitle }}<\/strong><\/li>\r\n<li>Department\u00a0<strong>{{ jobDepartment }}<\/strong><\/li>\r\n<li>Employee type <strong>{{ employeeType }}<\/strong><\/li>\r\n<li>Cost centre <strong>{{ jobCostCenter }}<\/strong><\/li>\r\n<li>Work address\u00a0<strong>{{ workAddress }}<\/strong><\/li>\r\n<li>Work phone<strong>\u00a0{{ workPhone }}<\/strong><\/li>\r\n<li>Mobile phone\u00a0<strong>{{ mobilePhone }}<\/strong><\/li>\r\n<li>Home phone\u00a0<strong>{{ homePhone }}<\/strong><\/li>\r\n<li>Manager <strong>{{ manager }} <\/strong>\u2013\u00a0variable returns Manager&#8217;s email address<\/li>\r\n<li>Manager first name <strong>{{ managerFirstName }}<\/strong><\/li>\r\n<li>Manager last name <strong>{{ managerLastName }}<\/strong><\/li>\r\n<li>Manager title <strong>{{ managerTitle }}<\/strong><\/li>\r\n<li>Employee ID <strong>{{ employeeId }}<\/strong><\/li>\r\n<li>Building ID <strong>{{ buildingId }}<\/strong><\/li>\r\n<li><span data-v-3e762a85=\"\">Gender <strong>{<\/strong><\/span><strong><span class=\"el-tooltip gat-tooltip\" tabindex=\"0\" data-v-3e762a85=\"\" aria-describedby=\"el-tooltip-682\">{ gender }}<\/span><\/strong><\/li>\r\n<li>Address me as <strong>{{ addressMeAs }}<\/strong><\/li>\r\n<li>User photo URL <strong>{{ userPhotoUrl }}<\/strong><\/li>\r\n<li><strong>Custom attributes<\/strong> &#8211; If you have any custom attributes created, they will be displayed also.<\/li>\r\n<\/ul>\r\n<h5>If statements<\/h5>\r\n<p><strong>If statements<\/strong> can also be used<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>{% if mobilePhone %} {{ mobilePhone }} {% endif %}<\/strong> \u2013 If mobile phone number is not available placeholder will not be shown<\/li>\r\n<li><strong>{% unless mobilePhone %}<\/strong> <em>N\/A<\/em> <strong>{% endunless %}<\/strong> \u2013 If mobile phone number doesn&#8217;t exist placeholder will be shown, for example <em>N\/A<\/em>\u00a0<\/li>\r\n<li><strong>{{ name | upcase }}<\/strong>\u00a0\u2013 eg. John Smith = JOHN SMITH<\/li>\r\n<li><strong>{{ name | downcase }}<\/strong>\u00a0\u2013 eg. John Smith = john smith<\/li>\r\n<li><strong>{{ name | downcase | capitalize }}<\/strong>\u00a0= eg.\u00a0 John Smith = John smith<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h5>HTML editor<\/h5>\r\n<p><strong>Switch to HTML editor\u00a0<\/strong>&#8211; turn on and enter an HTML code. You can copy and paste the prepared HTML code for signature.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-7993\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/HTML-1024x177.png\" alt=\"\" width=\"957\" height=\"165\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/HTML-1024x177.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/HTML-300x52.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/HTML-768x133.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/HTML-360x62.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/HTML.png 1534w\" sizes=\"(max-width: 957px) 100vw, 957px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p>A view of the <strong>HTML<\/strong> output will be displayed.<\/p>\r\n<h5>Signature template<\/h5>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-7995\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Pick-template-1024x177.png\" alt=\"\" width=\"951\" height=\"164\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Pick-template-1024x177.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Pick-template-300x52.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Pick-template-768x133.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Pick-template-360x62.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Pick-template.png 1534w\" sizes=\"(max-width: 951px) 100vw, 951px\" \/><\/p>\r\n\r\n\r\n\r\n<p><strong>Pick a template<\/strong> &#8211; select any of the <strong>prepared templates<\/strong> for an <strong>Email Signature<\/strong><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-7997\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-1024x946.png\" alt=\"\" width=\"960\" height=\"887\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-1024x946.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-300x277.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-768x709.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-360x333.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-1536x1419.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template.png 1571w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>Select any of the options and click on the <strong>Next\u00a0<\/strong>button.<\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Fill in the signature details<\/h4>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Company image<\/strong> &#8211; enter the image URL or upload the image\r\n<ul>\r\n<li><strong>Use user photo<\/strong> &#8211; this will use the photo added to the user account<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Company color <\/strong>&#8211; select the company color<\/li>\r\n<li><strong>Use user photo &#8211;\u00a0<\/strong>select to populate the user&#8217;s account photo<\/li>\r\n<li><strong>Social media links<\/strong> &#8211; enter social media links\r\n<ul>\r\n<li>Facebook link &#8211; enter the Facebook link<\/li>\r\n<li>Twitter link &#8211; enter Twitter link<\/li>\r\n<li>Instagram link &#8211; enter the Instagram link<\/li>\r\n<li>LinkedIn link &#8211; enter LinkedIn link<\/li>\r\n<li>WWW &#8211; enter your Website link<\/li>\r\n<li>Bottom text &#8211; enter the bottom text for the signature<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4848\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_03_58-GAT-Flow.png\" alt=\"\" width=\"807\" height=\"714\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_03_58-GAT-Flow.png 807w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_03_58-GAT-Flow-300x265.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_03_58-GAT-Flow-768x679.png 768w\" sizes=\"(max-width: 807px) 100vw, 807px\" \/><\/p>\r\n<p>Click on the <strong>Next<\/strong> button to proceed<\/p>\r\n<p>A<strong> preview of the signature<\/strong> will show what the Email signature will look like.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4851\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_06_31-GAT-Flow.png\" alt=\"\" width=\"806\" height=\"701\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_06_31-GAT-Flow.png 806w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_06_31-GAT-Flow-300x261.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_06_31-GAT-Flow-768x668.png 768w\" sizes=\"(max-width: 806px) 100vw, 806px\" \/><\/p>\r\n<p><strong>Finish <\/strong>&#8211; click on the button to view the <strong>overview<\/strong> of the signature and its <strong>HTML code<\/strong>.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-8002\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending-1024x872.png\" alt=\"\" width=\"1122\" height=\"955\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending-1024x872.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending-300x255.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending-768x654.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending-360x306.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending-1536x1308.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Template-preview-before-sending.png 1567w\" sizes=\"(max-width: 1122px) 100vw, 1122px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large is-style-twentytwentyone-border\"><\/figure>\r\n<p><strong>Show preview<\/strong> &#8211; allows visualizing the configured signature on a real example by selecting one of the domain users<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-7990\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-1024x456.png\" alt=\"\" width=\"827\" height=\"368\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-1024x456.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-768x342.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-360x160.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview.png 1190w\" sizes=\"(max-width: 827px) 100vw, 827px\" \/><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8003\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Alex-bell.png\" alt=\"\" width=\"829\" height=\"361\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Alex-bell.png 829w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Alex-bell-300x131.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Alex-bell-768x334.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Alex-bell-360x157.png 360w\" sizes=\"(max-width: 829px) 100vw, 829px\" \/><\/p>\r\n\r\n\r\n\r\n<p>When all is ready, <strong>Send approval request<\/strong> &#8211; click on the button to send the request for approval<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Security Officer approval<\/h3>\r\n\r\n\r\n\r\n<p>An\u00a0<strong>email<\/strong>\u00a0will be sent to the Security Officer for<strong>\u00a0approval<\/strong>.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image size-large is-style-twentytwentyone-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"611\" class=\"wp-image-196\" title=\"GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 10\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-mail.google.com-2021.11.09-16_51_58-1024x611.png\" alt=\"\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-mail.google.com-2021.11.09-16_51_58-1024x611.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-mail.google.com-2021.11.09-16_51_58-300x179.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-mail.google.com-2021.11.09-16_51_58-768x458.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-mail.google.com-2021.11.09-16_51_58.png 1055w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\r\n\r\n\r\n\r\n<p><strong>Note: <\/strong>If there is a <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval set<\/a>, the Workflow can be executed without Officer approval<\/p>\r\n\r\n\r\n\r\n<p><strong>Security Officer approval<\/strong> &#8211; can view the changes that will be applied and Approve or Deny the request<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4856\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_15_33-GAT-Flow.png\" alt=\"\" width=\"1233\" height=\"825\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_15_33-GAT-Flow.png 1233w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_15_33-GAT-Flow-300x201.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_15_33-GAT-Flow-1024x685.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_15_33-GAT-Flow-768x514.png 768w\" sizes=\"(max-width: 1233px) 100vw, 1233px\" \/><\/p>\r\n<p>\r\n\r\n<\/p>\r\n<p>The progress of the request can be seen in the \u2018<strong>Workflow\u2019<\/strong> tab in the left menu.<\/p>\r\n\r\n\r\n\r\n<p><strong>Workflow <\/strong>details<\/p>\r\n\r\n\r\n\r\n<p>The status of the request can be<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Requested<\/strong> &#8211; send to Security Officer for approval<\/li>\r\n<li><b>Approved <\/b>&#8211; the Security Officer has approved the request<\/li>\r\n<li><b>Job-status<\/b> &#8211; will show the status of the current workflow job\r\n<ul>\r\n<li>Scheduled &#8211; when is set to run<\/li>\r\n<li>Done &#8211; when the workflow has been completed<\/li>\r\n<li>Partially done &#8211; when completed partially<\/li>\r\n<li>Eye icon &#8211; click on the eye icon to view more details<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Eye icon<\/strong> &#8211; the purple icon on the right side will show all details for the Flow request\r\n<ul>\r\n<li>Save as action set &#8211; save the Workflow as an action set for easy later use<\/li>\r\n<li>Edit &#8211; edit the workflow and apply changes<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4857\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_25_01-GAT-Flow.png\" alt=\"\" width=\"1581\" height=\"426\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_25_01-GAT-Flow.png 1581w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_25_01-GAT-Flow-300x81.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_25_01-GAT-Flow-1024x276.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_25_01-GAT-Flow-768x207.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/2022-09-09-17_25_01-GAT-Flow-1536x414.png 1536w\" sizes=\"(max-width: 1581px) 100vw, 1581px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3>Result<\/h3>\r\n<p>When the request is approved and the workflow is completed the <strong>Email signatures will be changed <\/strong>for all users selected in the workflow.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full\"><\/figure>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4882\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/singature.png\" alt=\"\" width=\"892\" height=\"554\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/singature.png 892w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/singature-300x186.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/singature-768x477.png 768w\" sizes=\"(max-width: 892px) 100vw, 892px\" \/><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>How To Modify Gmail Signature to Google Workspace Users in Bulk Introduction Modify and change the Gmail signature of all your users within the Google Workspace domain.\u00a0 With\u00a0GAT Flow, you can edit and set up a new Gmail signature for a group of users in a bulk. Open\u00a0GAT+\u00a0and select\u00a0Flow\u00a0 Create Workflow GAT Flow will be [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-181","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":882,"total_views":"5516","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Modify Gmail Signature to Google Workspace Users in Bulk - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Modify and change the email signature to all users in your\u00a0Workspace\u00a0domain. With\u00a0GAT Flow, you can edit and set up a new email signature to a group of users in a\u00a0bulk.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Modify Gmail Signature to Google Workspace Users in Bulk\" \/>\n<meta property=\"og:description\" content=\"Modify and change the email signature to all users in your\u00a0Workspace\u00a0domain. 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