{"id":181,"date":"2022-05-19T17:46:56","date_gmt":"2022-05-19T16:46:56","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=181"},"modified":"2026-05-21T11:39:48","modified_gmt":"2026-05-21T10:39:48","password":"","slug":"gat-flow-modify-email-signature-to-google-workspace-users-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/","title":{"rendered":"Modify Gmail Signature to Google Workspace Users in Bulk"},"content":{"rendered":"\r\n\r\n\r\n<p id=\"how-to-modify-gmail-signature-to-google-workspace-users-in-bulk\" class=\"wp-block-heading betterdocs-content-heading\">This article answers the question how To Modify Gmail Signature to Google Workspace Users in Bulk?<\/p>\r\n<h2 class=\"wp-block-heading\">Introduction<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Modify and change the Gmail signature of all your users within the <a href=\"https:\/\/workspace.google.com\/intl\/en_ie\/\">Google Workspace<\/a> domain.\u00a0<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">With<a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>\u00a0GAT Flow<\/strong><\/a>, you can edit and set up a new Gmail signature for a group of users in a <strong>bulk<\/strong>.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Open<strong>\u00a0GAT+ <\/strong>(1)\u00a0and select\u00a0<strong>Flow<\/strong> (2) from the the pop-up menu.<\/p>\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16793 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png\" alt=\"GAT+ dashboard with option to navigate to Flow tool.\" width=\"1654\" height=\"575\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png 1654w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-300x104.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1024x356.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-768x267.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1536x534.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-360x125.png 360w\" sizes=\"(max-width: 1654px) 100vw, 1654px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Create Workflow<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><strong>GAT Flow<\/strong> will be open on a new tab.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">From the menu on left, click on <strong>Create workflow<\/strong>.<\/p>\r\n<p>Note: The<strong> Email signature<\/strong> can also be used in<\/p>\r\n<ul>\r\n<li><strong>Event Workflows<\/strong><\/li>\r\n<li><strong>Recurring Workflows<\/strong><\/li>\r\n<li><strong>Domain &gt; Users<\/strong> management section (applicable only to Super Admins)<\/li>\r\n<li><strong>Domain &gt; Groups<\/strong> management section\u00a0(applicable only to Super Admins)<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h3>Workflow type<\/h3>\r\n<p class=\"wp-block-paragraph\">A <strong>workflow type<\/strong> window will be displayed.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Name <\/strong>&#8211; enter a name for the workflow<\/li>\r\n<li>Description &#8211; a description of the workflow can be added\u00a0<\/li>\r\n<li><strong>Type<\/strong> &#8211; select the workflow type\r\n<ul>\r\n<li>Onboard &#8211; onboard and add new users to the domain<\/li>\r\n<li><strong>Modify<\/strong> &#8211; modify and update existing users of the domain<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Run immediately after approval\u00a0<\/strong><\/li>\r\n<li><strong>Next<\/strong> &#8211; click on the button to proceed<\/li>\r\n<\/ul>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-16819 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1.png\" alt=\"Create workflow section where the workflow type can be defined. \" width=\"1908\" height=\"931\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1.png 1908w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1-1024x500.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1-768x375.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1-1536x749.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig1-360x176.png 360w\" sizes=\"(max-width: 1908px) 100vw, 1908px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Search For A User<\/h3>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">In <strong>Search for a User <\/strong>(1-2) pick any of the option<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Search for a<strong> User<\/strong> &#8211; select individual users<\/li>\r\n<li>Search for a<strong> Group<\/strong> &#8211; select a group of users<\/li>\r\n<li>Search for an<strong> Org. Unit<\/strong> &#8211; select Org. Unit of users<\/li>\r\n<li><strong>Classroom<\/strong><\/li>\r\n<li><strong>Import users &#8211;\u00a0<\/strong>import used via Google spreadsheet\u00a0<\/li>\r\n<\/ul>\r\n<p>Check the list of selected users under Current selected users section (3), and click<strong> Next<\/strong> (4) to move on to the next step.<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-16821 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2.png\" alt=\"Search for a User section where the Scope can be defined. \" width=\"1915\" height=\"937\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2.png 1915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2-300x147.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2-1024x501.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2-768x376.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2-1536x752.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig2-360x176.png 360w\" sizes=\"(max-width: 1915px) 100vw, 1915px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Choose Actions<\/h3>\r\n<p>Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16785 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3.png\" alt=\"Add action button is displayed.\" width=\"2113\" height=\"1035\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3.png 2113w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3-300x147.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3-1024x502.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3-768x376.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3-1536x752.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3-2048x1003.png 2048w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3-360x176.png 360w\" sizes=\"(max-width: 2113px) 100vw, 2113px\" \/><\/p>\r\n<p>From all available actions, search for (1) and select <strong>Set email signature <\/strong>(2) under the<strong> Users<\/strong> tab.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16823 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3.png\" alt=\"Action list is displayed and searchable. The &quot;Set email signature&quot; action is found in this example. \" width=\"1912\" height=\"928\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3.png 1912w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3-1024x497.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3-768x373.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3-1536x746.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig3-360x175.png 360w\" sizes=\"(max-width: 1912px) 100vw, 1912px\" \/><\/p>\r\n<p>The <strong>Set email signature<\/strong> option will be added to the node section. Double click on the action node to open the action&#8217;s configuration section.\u00a0<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16825 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4.png\" alt=\"&quot;Set email siggature&quot; action is added to the workflow. \" width=\"1915\" height=\"932\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4.png 1915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4-1024x498.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4-768x374.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4-1536x748.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig4-360x175.png 360w\" sizes=\"(max-width: 1915px) 100vw, 1915px\" \/><\/p>\r\n<p>Set email signature (1) configuration window is displayed where you can use Template variables (2), Pick template (3) and Show preview (4).<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16826 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5.png\" alt=\"Set email signature (1) configuration window is displayed where you can use Template variables (2), Pick template (3) and Show preview (4).\" width=\"1906\" height=\"928\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5.png 1906w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5-1024x499.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5-768x374.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5-1536x748.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig5-360x175.png 360w\" sizes=\"(max-width: 1906px) 100vw, 1906px\" \/><\/p>\r\n<p>Under the Template variables (1) there are <strong>Predefined User <\/strong>variables (2),<strong> Custom attributes (3) and Others (3)<\/strong> that can be used.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16827 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6.png\" alt=\"Under the Template variables (1) there are Predefined User variables (2), Custom attributes (3) and Others (3) that can be used.\" width=\"1915\" height=\"939\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6.png 1915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6-300x147.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6-1024x502.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6-768x377.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6-1536x753.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig6-360x177.png 360w\" sizes=\"(max-width: 1915px) 100vw, 1915px\" \/><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large is-style-twentytwentyone-border\">\r\n<figcaption><\/figcaption>\r\n<\/figure>\r\n\r\n\r\n\r\n<h4>Predefined User and Custom attributes<\/h4>\r\n<p class=\"wp-block-paragraph\">A list of Predefined User and Custom attribute variables you can use in your email signatures are:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Predefined User<\/strong> variables:\r\n<ul>\r\n<li>User ID <strong>{{ id }}<\/strong><\/li>\r\n<li>Display name <strong>{{ displayName }}<\/strong><\/li>\r\n<li>User full name\u00a0<strong>{{ name }}<\/strong><\/li>\r\n<li>User first name\u00a0<strong>{{ firstName }}<\/strong><\/li>\r\n<li>User last name\u00a0<strong>{{ lastName }}<\/strong><\/li>\r\n<li>Email local part\u00a0 <strong>{{ emailLocalPart }}<\/strong><\/li>\r\n<li>User email\u00a0<strong>{{ email }}<\/strong><\/li>\r\n<li>Job title\u00a0<strong>{{ jobTitle }}<\/strong><\/li>\r\n<li>Department\u00a0<strong>{{ jobDepartment }}<\/strong><\/li>\r\n<li>Employee type <strong>{{ employeeType }}<\/strong><\/li>\r\n<li>Cost centre <strong>{{ jobCostCenter }}<\/strong><\/li>\r\n<li>Work address\u00a0<strong>{{ workAddress }}<\/strong><\/li>\r\n<li>Work phone<strong>\u00a0{{ workPhone }}<\/strong><\/li>\r\n<li>Work fax <strong>{{ workFax }}<\/strong><\/li>\r\n<li>Mobile phone\u00a0<strong>{{ mobilePhone }}<\/strong><\/li>\r\n<li>Home phone\u00a0<strong>{{ homePhone }}<\/strong><\/li>\r\n<li>Manager <strong>{{ manager }} <\/strong>\u2013\u00a0variable returns Manager&#8217;s email address<\/li>\r\n<li>Manager first name <strong>{{ managerFirstName }}<\/strong><\/li>\r\n<li>Manager last name <strong>{{ managerLastName }}<\/strong><\/li>\r\n<li>Manager title <strong>{{ managerTitle }}<\/strong><\/li>\r\n<li>Employee ID <strong>{{ employeeId }}<\/strong><\/li>\r\n<li>Building ID <strong>{{ buildingId }}<\/strong><\/li>\r\n<li><span data-v-3e762a85=\"\">Gender <strong>{<\/strong><\/span><strong><span class=\"el-tooltip gat-tooltip\" tabindex=\"0\" data-v-3e762a85=\"\" aria-describedby=\"el-tooltip-682\">{ gender }}<\/span><\/strong><\/li>\r\n<li>Address me as <strong>{{ addressMeAs }}<\/strong><\/li>\r\n<li>User photo URL <strong>{{ userPhotoUrl }}<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Custom attributes<\/strong> &#8211; If you have any custom attributes created, they will be displayed also.<\/li>\r\n<\/ul>\r\n<h4>Other variables and IF statements<\/h4>\r\n<p><strong>IF statements<\/strong> can also be used. You can set use &#8220;if&#8221; tag to control element visibility, for example remove <em>mobilePhone<\/em> if it doesn&#8217;t exist:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>{% if mobilePhone %} {{ mobilePhone }} {% endif %}<\/strong> \u2013 If mobile phone number is not available placeholder will not be shown<\/li>\r\n<li><strong>{% unless mobilePhone %}<\/strong> <em>N\/A<\/em> <strong>{% endunless %}<\/strong> \u2013 If mobile phone number doesn&#8217;t exist placeholder will be shown, for example <em>N\/A<\/em>\u00a0<\/li>\r\n<\/ul>\r\n<p>Additionally you can use some filters to change way of displaying texts, for example for variable name with value John Smith :<\/p>\r\n<ul>\r\n<li><strong>{{ name | upcase }}<\/strong>\u00a0\u2013 eg. John Smith = JOHN SMITH<\/li>\r\n<li><strong>{{ name | downcase }}<\/strong>\u00a0\u2013 eg. John Smith = john smith<\/li>\r\n<li><strong>{{ name | downcase | capitalize }}<\/strong>\u00a0= eg.\u00a0 John Smith = John smith<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h4>HTML editor<\/h4>\r\n<p class=\"wp-block-paragraph\"><strong>Switch to HTML editor\u00a0<\/strong>&#8211; turn on and enter an HTML code. You can copy and paste the prepared HTML code for signature.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16840 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18.png\" alt=\"Image showing switch to HTML editor - turn on and enter an HTML code.\" width=\"1697\" height=\"824\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18.png 1697w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18-1024x497.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18-768x373.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18-1536x746.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig18-360x175.png 360w\" sizes=\"(max-width: 1697px) 100vw, 1697px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">A view of the <strong>HTML<\/strong> output will be displayed. You can <strong>HIDE HTML EDITOR<\/strong> at any time.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16841 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19.png\" alt=\"A view of the HTML output will be displayed. You can HIDE HTML EDITOR at any time.\" width=\"1910\" height=\"930\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19.png 1910w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19-1024x499.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19-768x374.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19-1536x748.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig19-360x175.png 360w\" sizes=\"(max-width: 1910px) 100vw, 1910px\" \/><\/p>\r\n<h4>Signature template<\/h4>\r\n<p><strong>Pick a template<\/strong> &#8211; select any of the <strong>suggested templates<\/strong> for an <strong>Email Signature.<\/strong><\/p>\r\n<p>\r\n\r\n\r\n\r\n<\/p>\r\n<p class=\"wp-block-paragraph\">Select any of the options and click on the <strong>Next\u00a0<\/strong>button.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16828 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7.png\" alt=\"Signature templates are displayed\" width=\"1910\" height=\"927\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7.png 1910w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7-1024x497.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7-768x373.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7-1536x745.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig7-360x175.png 360w\" sizes=\"(max-width: 1910px) 100vw, 1910px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Fill in the signature details<\/h4>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Company image<\/strong> &#8211; provide company logo by entering the image URL, use one from recently used list or upload the image\r\n<ul>\r\n<li><strong>Use user photo<\/strong> &#8211; select to populate the user&#8217;s account photo, this will use the photo added to the user Google Workspace account<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Company colour <\/strong>&#8211; select the company colour<\/li>\r\n<li><strong>Social media links<\/strong> &#8211; enter social media links\r\n<ul>\r\n<li>Facebook link &#8211; enter the Facebook link<\/li>\r\n<li>X link &#8211; enter X link<\/li>\r\n<li>Instagram link &#8211; enter the Instagram link<\/li>\r\n<li>LinkedIn link &#8211; enter LinkedIn link<\/li>\r\n<li>YouTube link &#8211; enter YouTube link<\/li>\r\n<li>WWW &#8211; enter your Website link<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Bottom text<\/strong> &#8211; enter the bottom text for the signature<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16830 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9.png\" alt=\"Section to fill in signature template details is displayed where the company logo or user profile photo can be linked to the signature, various social media links and YouTube channel can be added, and Button text can be added to the signature.\" width=\"1907\" height=\"930\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9.png 1907w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9-1024x499.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9-768x375.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9-1536x749.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig9-360x176.png 360w\" sizes=\"(max-width: 1907px) 100vw, 1907px\" \/><\/p>\r\n<p>Click on the <strong>Next<\/strong> button to proceed.<\/p>\r\n<h4><strong>Provide company logo<\/strong><\/h4>\r\n<p><strong>Provide company logo<\/strong> option allows to Add Image (1) by Entering image URL (2), utilising Recent uploaded Images (3) (latest 20 are listed), or Drag &amp; Drop or Choose file from local device (4). Add Image (5) once all is configured.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16831 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10.png\" alt=\"Provide company logo option allows to Add Image (1) by Entering image URL (2), utilising Recent uploaded Images (3) (latest 20 are listed), or Drag &amp; Drop or Choose file from local device (4). Add Image (5) once all is configured.\" width=\"1911\" height=\"931\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10.png 1911w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10-1024x499.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10-768x374.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10-1536x748.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig10-360x175.png 360w\" sizes=\"(max-width: 1911px) 100vw, 1911px\" \/><\/p>\r\n<p>A<strong> preview of the signature<\/strong> will show what the Email signature will look like.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16833 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11.png\" alt=\"Signature preview is displayed.\" width=\"1909\" height=\"932\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11.png 1909w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11-1024x500.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11-768x375.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11-1536x750.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig11-360x176.png 360w\" sizes=\"(max-width: 1909px) 100vw, 1909px\" \/><\/p>\r\n<p><strong>Finish <\/strong>&#8211; click on the button to view the <strong>overview<\/strong> of the signature.<\/p>\r\n<h4><strong>Show preview<\/strong><\/h4>\r\n<p><strong>Show preview<\/strong> &#8211; allows visualizing the configured signature on a real example by selecting one of the domain users.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-16834\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12.png\" alt=\"\" width=\"1912\" height=\"928\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12.png 1912w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12-1024x497.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12-768x373.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12-1536x746.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig12-360x175.png 360w\" sizes=\"(max-width: 1912px) 100vw, 1912px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">When all is ready, <strong>Send approval request<\/strong> &#8211; click on the button to send the request for approval<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16835 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13.png\" alt=\"Send approval request button and confirmation message is displayed.\" width=\"1915\" height=\"928\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13.png 1915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13-300x145.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13-1024x496.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13-768x372.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13-1536x744.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig13-360x174.png 360w\" sizes=\"(max-width: 1915px) 100vw, 1915px\" \/><\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Security Officer approval<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">An\u00a0<strong>email<\/strong>\u00a0will be sent to the Security Officer for<strong>\u00a0approval<\/strong>.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image size-large is-style-twentytwentyone-border\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16836 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14.png\" alt=\"Notification message received by Security Officer. \" width=\"1714\" height=\"982\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14.png 1714w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14-300x172.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14-1024x587.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14-768x440.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14-1536x880.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig14-360x206.png 360w\" sizes=\"(max-width: 1714px) 100vw, 1714px\" \/><\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><strong>Note: <\/strong>If there is a <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval set<\/a>, the Workflow can be executed without Officer approval<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><strong>Security Officer approval<\/strong> &#8211; can view the changes that will be applied and Approve or Deny the request<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16837 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15.png\" alt=\"Security Officer's dashboard is displayed where they can review, and then approve or deny the request. \" width=\"1686\" height=\"992\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15.png 1686w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15-300x177.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15-1024x602.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15-768x452.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15-1536x904.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig15-360x212.png 360w\" sizes=\"(max-width: 1686px) 100vw, 1686px\" \/><\/p>\r\n<p>\r\n\r\n<\/p>\r\n<p class=\"wp-block-paragraph\">The progress of the request can be seen in the \u2018<strong>Workflow\u2019<\/strong> tab in the left menu.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><strong>Workflow <\/strong>details<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">The status of the request can be viewed in details under Workflow (1 -2). The Details (3) icon on the right side of the workflow record allows to view it in detail.\u00a0<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16838 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16.png\" alt=\"Workflow section is displayed where workflow status and details can be seen. \" width=\"1696\" height=\"823\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16.png 1696w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16-1024x497.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16-768x373.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16-1536x745.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig16-360x175.png 360w\" sizes=\"(max-width: 1696px) 100vw, 1696px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2>Result<\/h2>\r\n<p class=\"wp-block-paragraph\">When the request is approved and the workflow is completed the <strong>Email signatures will be changed <\/strong>for all users selected in the workflow.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full\"><\/figure>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16839 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17.png\" alt=\"Results of the updated signature in user's Gmail.\" width=\"1809\" height=\"933\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17.png 1809w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17-1024x528.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17-768x396.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17-1536x792.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/05\/Sig17-360x186.png 360w\" sizes=\"(max-width: 1809px) 100vw, 1809px\" \/><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>This article answers the question how To Modify Gmail Signature to Google Workspace Users in Bulk? Introduction Modify and change the Gmail signature of all your users within the Google Workspace domain.\u00a0 With\u00a0GAT Flow, you can edit and set up a new Gmail signature for a group of users in a bulk. Open\u00a0GAT+ (1)\u00a0and select\u00a0Flow [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-181","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":997,"total_views":"5618","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Modify Gmail Signature to Google Workspace Users in Bulk - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Modify and change the email signature to all users in your\u00a0Workspace\u00a0domain. With\u00a0GAT Flow, you can edit and set up a new email signature to a group of users in a\u00a0bulk.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Modify Gmail Signature to Google Workspace Users in Bulk\" \/>\n<meta property=\"og:description\" content=\"Modify and change the email signature to all users in your\u00a0Workspace\u00a0domain. With\u00a0GAT Flow, you can edit and set up a new email signature to a group of users in a\u00a0bulk.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/\" \/>\n<meta property=\"og:site_name\" content=\"GAT Knowledge Base\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-21T10:39:48+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1654\" \/>\n\t<meta property=\"og:image:height\" content=\"575\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\\\/\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\\\/\",\"name\":\"Modify Gmail Signature to Google Workspace Users in Bulk - GAT Knowledge Base\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/wp-content\\\/uploads\\\/2022\\\/08\\\/Off6.png\",\"datePublished\":\"2022-05-19T16:46:56+00:00\",\"dateModified\":\"2026-05-21T10:39:48+00:00\",\"description\":\"Modify and change the email signature to all users in your\u00a0Workspace\u00a0domain. 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