{"id":18772,"date":"2026-09-02T09:13:44","date_gmt":"2026-09-02T08:13:44","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=18772"},"modified":"2026-09-02T10:26:49","modified_gmt":"2026-09-02T09:26:49","password":"","slug":"users-in-flow-hr","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/users-in-flow-hr\/","title":{"rendered":"Users in Flow HR"},"content":{"rendered":"<p>Managing employee accounts doesn&#8217;t have to mean filing tickets with IT every time someone changes their phone number, needs an out-of-office message, or takes a leave of absence.<\/p>\n<p><strong>Flow HR<\/strong> puts full user lifecycle management directly into the hands of HR teams.<\/p>\n<p>From seamless first-day onboarding and daily profile updates to account suspensions and offboarding, you can manage user details, Google Workspace email settings, and security permissions all from one intuitive dashboard.<\/p>\n<h2>How to Manage Users<\/h2>\n<p>Navigate to <strong>Flow HR &gt; Users<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-18776\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer.png\" alt=\"\" width=\"1897\" height=\"573\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer.png 1897w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer-300x91.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer-1024x309.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer-768x232.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer-1536x464.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_00_50-Downloads-File-Explorer-360x109.png 360w\" sizes=\"(max-width: 1897px) 100vw, 1897px\" \/><\/p>\n<p>Admins can search for any user, hover over them, and take an action easily.<\/p>\n<ul>\n<li><strong>Suspend user<\/strong><\/li>\n<li><strong>Change password<\/strong><\/li>\n<li><strong>Extract email addresses<\/strong><\/li>\n<li><strong>Edit<\/strong> &#8211; Edit everything about the user<\/li>\n<li><strong>Delete <\/strong>&#8211; Delete the user<\/li>\n<\/ul>\n<h3>Edit User<\/h3>\n<p>In Edit User, the Admin or Flow HR Person can update everything for the user.<\/p>\n<ul>\n<li><strong>General<\/strong> &#8211; In this tab, you can edit general user information such as password, email, first name, last name, and more.<\/li>\n<li><strong>Groups<\/strong> &#8211; You will find here the groups in which the selected user is a member. You will also learn what role they play in them.<\/li>\n<li><strong>Contacts<\/strong> &#8211; Update the contacts of the user\n<ul>\n<li><strong>Phones<\/strong> &#8211; Add or remove phone numbers<\/li>\n<li><strong>Addresses<\/strong> &#8211; Add or remove addresses<\/li>\n<li><strong>Relations<\/strong> &#8211; Add or remove relations<\/li>\n<li><strong>External IDs<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Emails<\/strong> &#8211; Update the emails of the users\n<ul>\n<li><strong>Aliases<\/strong> &#8211; Add or remove aliases<\/li>\n<li><strong>Delegations<\/strong> &#8211; Add or remove delegations<\/li>\n<li><strong>Forwarding<\/strong> &#8211; In this section, you can choose to forward the message to another email address. You can save multiple email addresses for forwarding messages, but only one can be used for auto-forwarding. To forward messages to multiple recipients, create a group with them and then use the group email.<\/li>\n<li><strong>Auto-reply<\/strong> &#8211; In this section, you can set an automatic reply to received emails.<\/li>\n<li><strong>Signatures<\/strong> &#8211; Send as:\n<ul>\n<li><strong>Send as<\/strong> &#8211; Manage &#8216;Send As&#8217; addresses for your Google account. Add or remove additional addresses to send messages from, and set up individual signatures for each one to tailor your communication for different recipients.<\/li>\n<li><strong>Signatures<\/strong> &#8211; Add, remove, and update the signature<\/li>\n<\/ul>\n<\/li>\n<li><strong>Filter<\/strong> &#8211; In this section, you can add, edit, and delete email filters.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-18778\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20-.png\" alt=\"\" width=\"1899\" height=\"866\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20-.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20--300x137.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20--1024x467.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20--768x350.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20--1536x700.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2026\/08\/2026-08-31-13_11_20--360x164.png 360w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\n<p>Once the data is updated as needed, simply click on <strong>Update.<\/strong><\/p>\n<p>The user&#8217;s data will be updated right away.<\/p>\n<h2>Conclusion<\/h2>\n<p>With Flow HR\u2019s centralized user tools, keeping your organization&#8217;s directory accurate and compliant takes just a few clicks.<\/p>\n<p>Whether you&#8217;re updating contact details, setting up out-of-office auto-replies, or managing permissions for smooth team transitions, you have total control over your workforce management without the administrative friction.<\/p>\n<h2 data-path-to-node=\"6\">Frequently Asked Questions<\/h2>\n<p><b data-path-to-node=\"7,0,0\" data-index-in-node=\"0\">1. Where do I update employee contact details like phone numbers or personal addresses?<\/b><\/p>\n<p><b data-path-to-node=\"7,0,0\" data-index-in-node=\"0\"><\/b>Use the <b data-path-to-node=\"7,0,1\" data-index-in-node=\"8\">Contacts<\/b> tab. While the <b data-path-to-node=\"7,0,1\" data-index-in-node=\"32\">General<\/b> tab handles primary details like names, email addresses, and passwords, the Contacts tab is where you manage personal details, phone numbers, physical addresses, emergency relations, and external IDs.<\/p>\n<p><b data-path-to-node=\"7,1,0\" data-index-in-node=\"0\">2. What is the best way to forward an employee&#8217;s incoming emails to multiple team members?<\/b><\/p>\n<p><b data-path-to-node=\"7,1,0\" data-index-in-node=\"0\"><\/b>Flow HR allows only one active auto-forwarding email address per user at a time. To forward emails to multiple people (for example, during an extended leave), create a Google Group containing those team members and set that group&#8217;s address as the single auto-forwarding target.<\/p>\n<h2 data-path-to-node=\"32\">Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/tree-charts-in-flow-hr\/\" target=\"_blank\" rel=\"noopener\">Tree Charts in Flow HR<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/groups-in-flow-hr\/\" target=\"_blank\" rel=\"noopener\">Groups in Flow HR<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/custom-attributes-in-flow-hr\/\" target=\"_blank\" rel=\"noopener\">Custom Attributes in Flow HR<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/organizational-units-in-flow-hr\/\" target=\"_blank\" rel=\"noopener\">Organizational Units in Flow HR<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Managing employee accounts doesn&#8217;t have to mean filing tickets with IT every time someone changes their phone number, needs an out-of-office message, or takes a leave of absence. Flow HR puts full user lifecycle management directly into the hands of HR teams. From seamless first-day onboarding and daily profile updates to account suspensions and offboarding, [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":18831,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[95],"class_list":["post-18772","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management","doc_tag-flow-hr"],"year_month":"2026-09","word_count":550,"total_views":"8","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"Flow HR","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/flow-hr\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.4 (Yoast SEO v28.4) - 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