{"id":216,"date":"2021-11-09T18:31:19","date_gmt":"2021-11-09T18:31:19","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=216"},"modified":"2023-09-22T06:35:30","modified_gmt":"2023-09-22T05:35:30","password":"","slug":"gat-flow-change-user-passwords-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-change-user-passwords-in-bulk\/","title":{"rendered":"Change user passwords in bulk (Google Workspace)"},"content":{"rendered":"\r\n\r\n\r\n

GAT Flow allows Google Workspace admins to change passwords of multiple users.<\/p>\r\n\r\n\r\n\r\n

In this post we’ll show you how to Modify<\/strong> and change users’ Google Workspace passwords in bulk.<\/p>\r\n\r\n\r\n\r\n

Note: <\/strong>This requires the <\/em>Unlock feature<\/em> <\/strong><\/p>\r\n\r\n\r\n\r\n

How to change user passwords in bulk in Google Workspace?<\/h3>\r\n\r\n\r\n\r\n

Open\u00a0GAT+<\/strong>\u00a0and select\u00a0Flow<\/strong><\/p>\r\n\r\n\r\n\r\n

\"\"\r\n\r\nA new Flow tab will be opened on your browser.<\/figure>\r\n\r\n\r\n\r\n\r\n\r\n

Create Workflow Type<\/h3>\r\n\r\n\r\n\r\n

The Flow will be open on a new tab.<\/p>\r\n\r\n\r\n\r\n

From the menu on the left click on\u00a0Create workflow<\/strong>.<\/p>\r\n\r\n\r\n\r\n

Create workflow window will be displayed.<\/p>\r\n\r\n\r\n\r\n

    \r\n
  • Name\u00a0<\/strong>\u2013 enter the name for the workflow<\/li>\r\n
  • Type<\/strong>\u00a0\u2013 select the workflow type\r\n
      \r\n
    • Modify\u00a0<\/strong>\u2013 modify existing users<\/li>\r\n<\/ul>\r\n<\/li>\r\n
    • Next<\/strong> \u2013 click on the button to proceed<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n

      \"\"<\/p>\r\n\r\n\r\n\r\n

      Search for a user<\/h3>\r\n\r\n\r\n\r\n

      In\u00a0\u2018Search for a user\u2019\u00a0<\/strong>pick any of the options<\/p>\r\n\r\n\r\n\r\n

        \r\n
      • Search for a user<\/strong> \u2013 select individual users<\/li>\r\n
      • Search for a group<\/strong> \u2013 select a group of users<\/li>\r\n
      • Search for an OU<\/strong> \u2013 select Org. Unit of users<\/li>\r\n
      • Import<\/strong> users – import users from a spreadsheet.<\/li>\r\n
      • Proceed to actions<\/strong>\u00a0\u2013 click to proceed further<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n

        \"\"<\/p>\r\n

        Select from Group or Org. Unit – select individually if you want to exclude some of the users from the list and click on the “Add” <\/strong>button<\/p>\r\n\r\n\r\n\r\n\r\n\r\n

        \"GAT<\/figure>\r\n\r\n\r\n\r\n

        Proceed to actions<\/strong> – click on the button when the users needed are selected<\/p>\r\n\r\n\r\n\r\n

        \"GAT\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n

        Choose actions<\/h3>\r\n

        To\u00a0Add action<\/em>\u00a0or\u00a0Add action set<\/em>, please select the plus button shown in the screenshot below accordingly.<\/p>\r\n

        \"\"<\/p>\r\n\r\n\r\n\r\n

        If the process hasn\u2019t been set before, please use the “Add action”<\/strong>\u00a0button and create the node.\u00a0<\/p>\r\n

        In the “Add action”<\/strong> menu different actions will be shown.<\/p>\r\n\r\n\r\n\r\n

        Find and click on the “Change user password”<\/strong> option under the User <\/strong>tab<\/p>\r\n

        \"\"<\/p>\r\n\r\n\r\n\r\n

        Change user password<\/h4>\r\n\r\n\r\n\r\n

        Fill in the details<\/p>\r\n\r\n\r\n\r\n

          \r\n
        • New password <\/strong>– enter the new password – only new password will be added<\/li>\r\n
        • Change password at next login <\/strong>– enable or disable the option to auto-force the end-user to change their password\r\n
            \r\n
          • If only this option enabled<\/strong> – the password wouldn’t be changed by Admin, but the end-user would be forced to change the password the next time they need to login<\/li>\r\n<\/ul>\r\n
              \r\n
            • Both fields filled in \u2013 New password is added and a checkmark for Change password at next login enabled\r\n
                \r\n
              • both\u00a0passwords<\/em>\u00a0will be\u00a0changed<\/strong>\u00a0and they will be\u00a0forced to change it at the next login<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n
              • Generate user password<\/strong> – when the option is enabled, the password will be auto-generated<\/li>\r\n
              • Send user password<\/strong> – when the option is enabled, a workflow creator will have the option to select Password receiver<\/strong><\/li>\r\n
              • Password received<\/strong> – Workflow creator<\/em> (by default), Manager, User private email, or Specified emails<\/em><\/li>\r\n<\/ul>\r\n

                \"\"<\/p>\r\n\r\n\r\n\r\n\r\n\r\n

                Security officer approval<\/h3>\r\n\r\n\r\n\r\n

                Send approval request<\/strong>\u00a0\u2013 click on the button to send the request for approval<\/p>\r\n\r\n\r\n\r\n

                The Security officer will receive an email notification, with details on how this request can be approved.<\/p>\r\n\r\n\r\n\r\n

                When approved, the action will take effect and all passwords will be changed.<\/p>\r\n\r\n\r\n\r\n

                \"\"\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n

                Result<\/h3>\r\n\r\n\r\n\r\n

                Workflow\u00a0<\/strong>details<\/p>\r\n\r\n\r\n\r\n

                The status of the request can be as follows:<\/p>\r\n\r\n\r\n\r\n

                  \r\n
                • Requested<\/strong>\u00a0\u2013 send to Security officer for approval<\/li>\r\n
                • Aproved\u00a0<\/strong>\u2013 the Security Officer has approved the request<\/li>\r\n
                • Job status<\/strong>\u00a0\u2013 will show the status of the current workflow job\r\n
                    \r\n
                  • Scheduled \u2013 when is set to run<\/li>\r\n
                  • Done \u2013 when the workflow has been completed<\/li>\r\n
                  • Partially done \u2013 when completed partially\r\n
                      \r\n
                    • Eye icon \u2013 click on eye icon to view more details<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n
                    • Eye icon<\/strong> \u2013 the purple icon on the right side will show all details for the Flow request\r\n
                        \r\n
                      • Save as action set<\/strong>\u00a0\u2013 save the Workflow as an action set for easy later use<\/li>\r\n
                      • Edit<\/strong>\u00a0\u2013 edit the workflow and apply changes<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
                        \"\"<\/figure>\r\n","protected":false},"excerpt":{"rendered":"

                        GAT Flow allows Google Workspace admins to change passwords of multiple users. In this post we’ll show you how to Modify and change users’ Google Workspace passwords in bulk. Note: This requires the Unlock feature How to change user passwords in bulk in Google Workspace? Open\u00a0GAT+\u00a0and select\u00a0Flow Create Workflow Type The Flow will be open […]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-216","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":578,"total_views":"3455","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding & Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit & Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"\nChange user passwords in bulk in GAT Flow - GAT Knowledge Bas<\/title>\n<meta name=\"description\" content=\"GAT Flow is the ultimate user management tool for Google Workspace admins. 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