{"id":2169,"date":"2022-01-13T15:18:00","date_gmt":"2022-01-13T15:18:00","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=2169"},"modified":"2025-08-29T15:17:42","modified_gmt":"2025-08-29T14:17:42","password":"","slug":"create-scheduled-reports-in-drive-audit","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/create-scheduled-reports-in-drive-audit\/","title":{"rendered":"Create Scheduled Reports in Drive Audit"},"content":{"rendered":"<h2>How to create Scheduled Reports in Drive Audit<\/h2>\n<p>The scheduling mechanism is built into the query filter button.<\/p>\n<p>In any audit in GAT+, we can apply a filter and schedule a report to run automatically based on occurrence times<\/p>\n<h3>Scheduled report in Drive<\/h3>\n<p><span style=\"font-weight: 400;\">Navigate to <strong>GAT+ &gt; Drive &gt; Files<\/strong> and <strong>apply any filter<\/strong> you want.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-14570\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer.png\" alt=\"In Drive Files tab apply custom filter by selecting the funnel icon on the right side\" width=\"1884\" height=\"811\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer.png 1884w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer-300x129.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer-1024x441.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer-768x331.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer-1536x661.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-16_58_00-Downloads-File-Explorer-360x155.png 360w\" sizes=\"(max-width: 1884px) 100vw, 1884px\" \/><\/p>\n<p>Select <strong>Scheduled<\/strong> to schedule the report. Fill in and select any fields you want<\/p>\n<ul>\n<li>Export type &#8211; select export type<\/li>\n<li>Occurrence &#8211; select when the report to automatically run<\/li>\n<li>Enabled &#8211; enable or disable the report<\/li>\n<li>Recipients &#8211; add emails for the recipients of the report<\/li>\n<li>Output type &#8211; select how the report is to be exported into CSV or a Google spreadsheet<\/li>\n<li>Report columns &#8211; select the default or select custom fields to be in the exported sheet.<\/li>\n<li>Folder ID &#8211; select the folder ID where the report is to be placed.<\/li>\n<li>Custom path and filename &#8211; select a custom path for the report and filename for it<\/li>\n<li>Action for no result &#8211; select what action to happen if no result\/data is found by the scheduled report<\/li>\n<li>Note &#8211; add an extra note for the report<\/li>\n<li>Apply and Schedule &#8211; click on the button to schedule the report<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-14571 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23-.png\" alt=\"Export type: A dropdown menu to select the file type for the report.\n\nOccurrence: A dropdown to choose how often the report should run.\n\nEnabled: A toggle to enable or disable the report.\n\nRecipients: A text field to enter email addresses for recipients.\n\nOutput type: A dropdown to select either CSV or Google spreadsheet.\n\nReport columns: An option to choose default or custom fields for the report.\n\nFolder ID: A field to select the destination folder.\n\nCustom path and filename: Fields to set a custom file path and name.\n\nAction for no result: A dropdown to specify what happens if the report finds no data.\n\nNote: A text field for an optional note.\n\nApply and Schedule: A button to confirm and schedule the report.\" width=\"1877\" height=\"898\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23-.png 1877w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23--300x144.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23--1024x490.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23--768x367.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23--1536x735.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_00_23--360x172.png 360w\" sizes=\"(max-width: 1877px) 100vw, 1877px\" \/><\/p>\n<h3>View the scheduled reports<\/h3>\n<p>On the left side menu, scroll down to <strong>Configuration &gt; Scheduled reports<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-14574 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer.png\" alt=\"On the left side menu, scroll down to Configuration &gt; Scheduled reports\" width=\"1895\" height=\"615\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer.png 1895w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer-300x97.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer-1024x332.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer-768x249.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer-1536x498.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_10_10-Downloads-File-Explorer-360x117.png 360w\" sizes=\"(max-width: 1895px) 100vw, 1895px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In this section, you can modify the existing scheduled reports with the pencil icon.<\/span><\/p>\n<h3>Automated action<\/h3>\n<p>The + button called Job Action edit will allow you to set up actions to be automatically done on the result of the scheduled report.<\/p>\n<p>The actions allowed here are to automatically remove the shares.<\/p>\n<ul>\n<li>General &#8211; Remove All Internal and External Shares<\/li>\n<li>Internal\n<ul>\n<li>Remove all internal shares<\/li>\n<li>Remove only the following internal shares<\/li>\n<li>Remove group memebers<\/li>\n<\/ul>\n<\/li>\n<li>External\n<ul>\n<li>Remove All External Shares<\/li>\n<li><span class=\"ng-scope\" translate=\"audit.drive.removePermissions.removeSomeExternalLabel\">Remove Only the following External Shares<\/span><\/li>\n<li>Remove All External Shares Excluding the following:<\/li>\n<\/ul>\n<\/li>\n<li>Replace\n<ul>\n<li>Replace &#8220;Public&#8221; with &#8220;Public at domain.com&#8221;<\/li>\n<li>Replace &#8220;Public at domain.com&#8221; with &#8220;Public at domain.com with link&#8221;<\/li>\n<li>Replace &#8220;Public with link&#8221; with &#8220;Public at domain.com with link&#8221;<\/li>\n<li>\u00a0<span class=\"ng-scope\" translate=\"audit.drive.removePermissions.replacePublicToPublicWithLinkLabel\">Replace &#8220;Public&#8221; with &#8220;Public with link&#8221;<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14577\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54-.png\" alt=\"\" width=\"1879\" height=\"893\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54-.png 1879w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54--300x143.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54--1024x487.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54--768x365.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54--1536x730.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2025-08-29-17_12_54--360x171.png 360w\" sizes=\"(max-width: 1879px) 100vw, 1879px\" \/><\/p>\n<h3>FAQ<\/h3>\n<p><b>Q: How do I create a scheduled report in Drive Audit?<\/b><\/p>\n<p>A: To create a scheduled report, you first navigate to GAT+ &gt; Drive &gt; Files, apply any filter you want, and then click on the &#8220;Scheduled&#8221; option. From there, you fill in the necessary fields and click &#8220;Apply and Schedule.&#8221;<\/p>\n<p><b>Q: Where can I view and modify my existing scheduled reports?<\/b><\/p>\n<p>A: You can view and modify your scheduled reports by going to the left-side menu and navigating to Configuration &gt; Scheduled reports. You can then use the pencil icon to edit them.<\/p>\n<p><b>Q: Can the reports automatically perform actions on the files?<\/b><\/p>\n<p>A: Yes. By clicking the &#8220;+ button&#8221; called &#8220;Job Action edit,&#8221; you can set up automated actions to be performed on the results of the scheduled report, such as automatically removing shares (both internal and external).<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to create Scheduled Reports in Drive Audit The scheduling mechanism is built into the query filter button. In any audit in GAT+, we can apply a filter and schedule a report to run automatically based on occurrence times Scheduled report in Drive Navigate to GAT+ &gt; Drive &gt; Files and apply any filter you [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-2169","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":489,"total_views":"1915","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Enrique Gomez","author_nicename":"egomez","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/egomez\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Create Scheduled Reports in Drive Audit - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"The scheduling mechanism is built into the query filter button. 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