{"id":2184,"date":"2022-07-14T16:36:40","date_gmt":"2022-07-14T15:36:40","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=2184"},"modified":"2025-06-25T15:39:06","modified_gmt":"2025-06-25T14:39:06","password":"","slug":"user-roles-and-privileges-within-google-workspace-admin-console","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/user-roles-and-privileges-within-google-workspace-admin-console\/","title":{"rendered":"User Roles and Privileges within Google Workspace Admin Console"},"content":{"rendered":"<h1 >User roles and privileges<\/h1>\n<p >Within the Admin Console (admin.google.com), there are many preconfigured roles. Some of the most common ones are<\/p>\n<ul>\n<li ><strong>Super Admins<\/strong><\/li>\n<li ><strong>Groups Admin<\/strong><\/li>\n<li ><strong>User Management<\/strong><\/li>\n<\/ul>\n<p >You can assign any user to have one of these roles, which would give them a higher level of responsibility.<\/p>\n<h2 >Admin console &#8211; Admin roles<\/h2>\n<p >You may also create a custom role, picking and choosing which privileges the role should have. Sometimes when you have many roles, it&#8217;s hard to see these privileges in an understandable way.<\/p>\n<p >The Admin can create Admin roles in the <a href=\"https:\/\/admin.google.com\/u\/0\/ac\/roles\">Admin console<\/a> (login as Super Admin required)<\/p>\n<h4 >Roles and Privileges in GAT+<\/h4>\n<p >That is why we have introduced a new auditing menu in GAT+ called <strong>Roles and Privileges<\/strong>.<\/p>\n<h3 >Roles<\/h3>\n<p >In this area, the Admin can view all the <strong>Roles<\/strong> created in the Domain.<\/p>\n<p >View the metadata for each of the roles created.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-13687\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT.png\" alt=\"Roles view all the roles eanbled on your domain\n\" width=\"1915\" height=\"854\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT.png 1915w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT-1024x457.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT-768x342.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT-1536x685.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_14_30-GAT-360x161.png 360w\" sizes=\"(max-width: 1915px) 100vw, 1915px\" \/><\/p>\n<ul>\n<li ><strong>Export<\/strong> the data into spreadsheets<\/li>\n<li ><strong>Actions<\/strong> &#8211; on the right side under Actions\n<ul>\n<li ><strong>Show users<\/strong> &#8211; click to view the users with the selected Role<\/li>\n<li ><strong>Details<\/strong> &#8211; View additional details for the Role<\/li>\n<li ><strong>Show privileges<\/strong> &#8211; will show all the privileges associated with the Role<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-2359\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-01-20-20_24_23-Window.png\" alt=\"\" width=\"1493\" height=\"694\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-01-20-20_24_23-Window.png 1493w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-01-20-20_24_23-Window-300x139.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-01-20-20_24_23-Window-1024x476.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-01-20-20_24_23-Window-768x357.png 768w\" sizes=\"(max-width: 1493px) 100vw, 1493px\" \/><\/p>\n<h3 >Privileges<\/h3>\n<p >In this area, the Admin can view all the <strong>Privileges<\/strong> used by the <strong>Roles<\/strong> created<\/p>\n<p >View the metadata for each of the privileges<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-13688\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT.png\" alt=\"all privileges in the domain and its details\" width=\"1906\" height=\"852\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT.png 1906w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT-1024x458.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT-768x343.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT-1536x687.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2025-06-23-15_16_56-GAT-360x161.png 360w\" sizes=\"(max-width: 1906px) 100vw, 1906px\" \/><\/p>\n<p >These privileges will have the following details within the Spreadsheets:<\/p>\n<ul>\n<li ><strong>Privilege ID<\/strong> &#8211; A Unique Identifier GAT+ assigns as part of its metadata processing.<\/li>\n<li ><strong>Service ID<\/strong> &#8211; is the ID of the <strong>service<\/strong> for which this particular permission was created<\/li>\n<li ><strong>Service Name<\/strong> &#8211; The Service name that uses this privilege<\/li>\n<li  data-sourcepos=\"12:1-12:61\"><strong>Privilege Name<\/strong> &#8211; Name of a particular privilege<\/li>\n<li  data-sourcepos=\"13:1-13:74\"><strong>Parent Privilege Nam<\/strong>e &#8211; if a privilege is a descendant of any other privilege<\/li>\n<li  data-sourcepos=\"14:1-14:76\"><strong>isOuScopable<\/strong> &#8211; The privilege can be restricted to an organizational unit<\/li>\n<li  data-sourcepos=\"14:1-14:76\"><strong>Actions<\/strong> &#8211; on the right side under <strong>Actions<\/strong>\n<ul>\n<li ><strong>Show users with this role <\/strong>\u00a0&#8211; will lead to <strong>Users &gt; Security,<\/strong> where you can see users with this &#8220;privilege&#8221;<\/li>\n<li ><strong>Show roles<\/strong> &#8211; view all the <strong>Roles<\/strong> that have the &#8220;<strong>privileges&#8221; selected\u00a0<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3 >Roles view for each user<\/h3>\n<p >In the Users tab, the Admin can view each User of the domain and the User role assigned to them.<\/p>\n<p >Navigate to <strong>GAT+ &gt; Users &gt; Security &gt; User roles\u00a0<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4369 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-08-16-13_58_51-GAT.png\" alt=\"security view for users and waht permissions each user has such if they are admin has 2FA enabled last login date as well as User roles each user has assigned\" width=\"1579\" height=\"571\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-08-16-13_58_51-GAT.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-08-16-13_58_51-GAT-300x108.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-08-16-13_58_51-GAT-1024x370.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-08-16-13_58_51-GAT-768x278.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-08-16-13_58_51-GAT-1536x555.png 1536w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<h4 >In summary<\/h4>\n<p >Privileges are lists of permissions, and each Role can be assigned different privileges.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>User roles and privileges Within the Admin Console (admin.google.com), there are many preconfigured roles. Some of the most common ones are Super Admins Groups Admin User Management You can assign any user to have one of these roles, which would give them a higher level of responsibility. Admin console &#8211; Admin roles You may also [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[24],"class_list":["post-2184","docs","type-docs","status-publish","hentry","doc_category-users-management","doc_tag-gat"],"year_month":"2026-04","word_count":388,"total_views":"9110","reactions":{"happy":"2","normal":"1","sad":"0"},"author_info":{"name":"Enrique Gomez","author_nicename":"egomez","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/egomez\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>User Roles and Privileges within Google Workspace Admin Console - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Within the Admin Console (admin.google.com) there are many roles preconfigured. 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