{"id":2259,"date":"2022-01-14T13:08:55","date_gmt":"2022-01-14T13:08:55","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=2259"},"modified":"2026-06-10T16:20:52","modified_gmt":"2026-06-10T15:20:52","password":"","slug":"what-is-a-security-officer","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/","title":{"rendered":"What is a Security Officer?"},"content":{"rendered":"<p>The <strong>Security Officer<\/strong> is a user from your domain that is responsible for approving or denying the changes requested by any Admin.<\/p>\n<h3>What do I need to enable my Security Officers?<\/h3>\n<p>To enable Security Officers you would need to have a paid licence with the <strong>Essential+<\/strong> Plan or higher for <a href=\"http:\/\/gatlabs.com\/pricing\">Enterprise<\/a> and is included in all the plans for <a href=\"http:\/\/gatlabs.com\/education\/pricing\">Education<\/a>.<\/p>\n<h3>How can I configure my Security Officers?<\/h3>\n<p>To configure your Security Officers you would need to firstly have a paid licence as per the previous question and secondly email us at unlock@generalaudittool.com<\/p>\n<p>Only the GAT Labs team can add, remove or change the Security Officers in your domain.<\/p>\n<p>For easier management, it is recommended to have at least <strong>two Security Officers in the domain<\/strong>. If you don&#8217;t have a second person you can create a service account such as <em>unlock@yourdomain.com<\/em><\/p>\n<h3>Who can be a Security Officer?<\/h3>\n<p>The Security Officer can be <strong>any<\/strong> user of the domain, it does not matter what Google Workspace privileges they have.<\/p>\n<h3>What products require a Security Officer approval?<\/h3>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\">GAT Unlock<\/a> within GAT+ and <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\">GAT Flow<\/a><\/p>\n<h3>What type of actions require a Security Officer?<\/h3>\n<ul>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/easily-delegate-one-gmail-account-to-another-indefinitely-or-temporary\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow setting up Email delegation within GAT+<\/strong><\/a><\/li>\n<li aria-level=\"1\"><strong>Allow setting Email auto-forwarding within GAT+<\/strong><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/change-ownership-of-a-google-drive-file\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow change of ownership of Drive files within GAT+<\/strong><\/a><\/li>\n<li aria-level=\"1\"><strong>Allow altering Drive files by adding and replacing existing permissions<\/strong><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-drive-externally-owned-files-copy\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow copying Drive files\u00a0<\/strong><\/a><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/silently-view-files-from-your-users-google-drives\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow viewing File content<\/strong><\/a><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/silently-view-files-from-your-users-google-drives\/https:\/\/gatlabs.com\/knowledge\/tech-tips\/silently-view-files-from-your-users-google-drives\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow download of the File content<\/strong><\/a><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/view-or-download-email-contents\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow viewing Email content<\/strong><\/a><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/view-or-download-email-contents\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow download of Email content\u00a0<\/strong><\/a><\/li>\n<li aria-level=\"1\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/automate-user-onboarding-using-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><strong>Allow Admins to onboard offboard and modify users within Flow<\/strong><\/a><\/li>\n<\/ul>\n<h2>How does the Security Officer workflow approval works in GAT+?<\/h2>\n<p>When the Admin sends a request for any action that requires Security Officer approval, an email will be sent to the officer.<\/p>\n<p>The email will look similar to the screenshot below, depending on what is the request for.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17332 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1.png\" alt=\"Email notification sent to Security Officer requesting approval of the job in GAT+\" width=\"1732\" height=\"809\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1.png 1732w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1-300x140.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1-1024x478.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1-768x359.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1-1536x717.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO1-360x168.png 360w\" sizes=\"(max-width: 1732px) 100vw, 1732px\" \/><\/p>\n<p>Clicking the &#8220;<strong>here<\/strong>&#8221; link in the email will take you to the appropriate section of the GAT+ Security Officer dashboard.<\/p>\n<p>By default selecting the link from the email will lead to the exact field from where the request can be approved or denied.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17333 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2.png\" alt=\"Security Officer dashboard in GAT+.\" width=\"1714\" height=\"547\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2.png 1714w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2-300x96.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2-1024x327.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2-768x245.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2-1536x490.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO2-360x115.png 360w\" sizes=\"(max-width: 1714px) 100vw, 1714px\" \/><\/p>\n<p>In each of the Security Officer section in GAT+, the Security Officer can select the request to review it, and approve or deny it.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17334 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3.png\" alt=\"Security Officer approval sections in GAT+.\" width=\"1721\" height=\"576\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3.png 1721w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3-300x100.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3-1024x343.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3-768x257.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3-1536x514.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO3-360x120.png 360w\" sizes=\"(max-width: 1721px) 100vw, 1721px\" \/><\/p>\n<h2>How does the Security Officer workflow approval works in GAT Flow?<\/h2>\n<p>When the Admin creates a workflow and sends it to the Security Officer for verification, an email will be sent to the officer.<\/p>\n<p>The Security Officer will receive an email notification that the workflow is waiting for verification.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17339 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5.png\" alt=\"Email notification sent to Security Officer requesting approval of the workflow in Flow\" width=\"1728\" height=\"831\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5.png 1728w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5-300x144.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5-1024x492.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5-768x369.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5-1536x739.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO5-360x173.png 360w\" sizes=\"(max-width: 1728px) 100vw, 1728px\" \/><\/p>\n<p>By default selecting the link from the email will lead to the exact field from where the request can be reviewed and then approved or denied.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17338 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6.png\" alt=\"Security Officer approval section in Flow\" width=\"1736\" height=\"913\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6.png 1736w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6-1024x539.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6-768x404.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6-1536x808.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO6-360x189.png 360w\" sizes=\"(max-width: 1736px) 100vw, 1736px\" \/><\/p>\n<p>During the approval process, a message will appear confirming that the approval is indeed intended.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17340 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7.png\" alt=\"Approval confirmation message.\" width=\"1733\" height=\"914\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7.png 1733w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7-1024x540.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7-768x405.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7-1536x810.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO7-360x190.png 360w\" sizes=\"(max-width: 1733px) 100vw, 1733px\" \/><\/p>\n<p>Once approved, the workflow is scheduled to run.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17341 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8.png\" alt=\"Workflow Approvals section of Security Officer's dashboard in Flow\" width=\"1733\" height=\"500\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8.png 1733w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8-300x87.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8-1024x295.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8-768x222.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8-1536x443.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO8-360x104.png 360w\" sizes=\"(max-width: 1733px) 100vw, 1733px\" \/><\/p>\n<p>The workflow Requester receives an email notification about the approval.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17342 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9.png\" alt=\"Workflow requester email notification about Flow request approval.\" width=\"1818\" height=\"834\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9.png 1818w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9-300x138.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9-1024x470.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9-768x352.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9-1536x705.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO9-360x165.png 360w\" sizes=\"(max-width: 1818px) 100vw, 1818px\" \/><\/p>\n<p>Once completed successfully, another email is sent to the Requester informing them about workflow completion.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17343 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10.png\" alt=\"Workflow requester email notification about Flow request complition.\" width=\"1821\" height=\"838\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10.png 1821w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10-300x138.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10-1024x471.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10-768x353.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10-1536x707.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO10-360x166.png 360w\" sizes=\"(max-width: 1821px) 100vw, 1821px\" \/><\/p>\n<p>By default selecting the link from the emails will lead the workflow Requester to the exact field of GAT Flow from where the results can be reviewed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17336 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11.png\" alt=\"Workflows section in Flow where the Admin\/Requester can review the workflow in details.\" width=\"1807\" height=\"799\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11.png 1807w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11-300x133.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11-1024x453.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11-768x340.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11-1536x679.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/SO11-360x159.png 360w\" sizes=\"(max-width: 1807px) 100vw, 1807px\" \/><\/p>\n<p><strong>NOTE:<\/strong><\/p>\n<ul>\n<li><em>Only the GAT Labs Staff can enable Security Officers. Please contact us at unlock@generalaudittool.com for more information.<\/em><\/li>\n<li><em><strong>For easier management, it is recommended to have\u00a0at least two Security Officers\u00a0in the domain.<\/strong><\/em><\/li>\n<li><em>GAT Unlock is not activated during trials for security reasons.<\/em><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The Security Officer is a user from your domain that is responsible for approving or denying the changes requested by any Admin. What do I need to enable my Security Officers? To enable Security Officers you would need to have a paid licence with the Essential+ Plan or higher for Enterprise and is included in [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":11315,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[17],"glossaries":[],"doc_tag":[27,25],"class_list":["post-2259","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-getting-started","doc_tag-gat-flow","doc_tag-gat-unlock"],"year_month":"2026-06","word_count":568,"total_views":"2730","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"osaid","author_nicename":"osaid","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/osaid\/"},"doc_category_info":[{"term_name":"Getting Started","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/getting-started\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"},{"term_name":"GAT Unlock","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-unlock\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What is a Security Officer? 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