{"id":244,"date":"2022-01-10T14:01:04","date_gmt":"2022-01-10T14:01:04","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=244"},"modified":"2022-09-13T10:49:49","modified_gmt":"2022-09-13T09:49:49","password":"","slug":"google-licence-assignment-action","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-licence-assignment-action\/","title":{"rendered":"Google Licence Assignment Action"},"content":{"rendered":"\r\n<h3 class=\"wp-block-heading\">Overview<\/h3>\r\n\r\n\r\n\r\n<p>GAT+ allows admins to Change Google license assignments for different products.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Google Workspace<\/strong><\/li>\r\n<li><strong>Google Workspace Enterprise for Education<\/strong><\/li>\r\n<li><strong>Google Drive storage<\/strong><\/li>\r\n<li><strong>Google Vault<\/strong><\/li>\r\n<li><strong>Cloud Identity<\/strong><\/li>\r\n<li><strong>Cloud Identity Premium<\/strong><\/li>\r\n<li><strong>Google Voice<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>The actions to<strong>\u00a0add<\/strong>\u00a0or\u00a0<strong>remove<\/strong>\u00a0the licenses for all the above can be easily done with\u00a0<strong>GAT Flow.<\/strong><\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Create workflow<\/h3>\r\n\r\n\r\n\r\n<p>In GAT+ from the menu on the left click on the GAT+ icon and then\u00a0<strong>Flow<\/strong><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full is-style-twentytwentyone-border\"><img fetchpriority=\"high\" decoding=\"async\" width=\"318\" height=\"281\" class=\"wp-image-49\" title=\"GAT Flow | Google Licence Assignment Action 1\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png\" alt=\"\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png 318w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30-300x265.png 300w\" sizes=\"(max-width: 318px) 100vw, 318px\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<p>When Flow is launched click on<strong>\u00a0Create workflow<\/strong><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"alignnone size-full wp-image-4915\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Create-workflow.png\" alt=\"\" width=\"242\" height=\"270\" \/><br \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Workflow type<\/h4>\r\n\r\n\r\n\r\n<p>In\u00a0<strong>Workflow type<\/strong><\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Enter the\u00a0<strong>name<\/strong>\u00a0of the workflow<\/li>\r\n<li>Select the\u00a0<strong>workflow type<\/strong>\u00a0you need: Onboard, Offboard, or Modify<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"alignnone size-large wp-image-4866\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-type-1024x529.png\" alt=\"\" width=\"1024\" height=\"529\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-type-1024x529.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-type-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-type-768x397.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-type.png 1184w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><br \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<p>Click on\u00a0<strong>Next<\/strong>\u00a0to proceed.<\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Select user<\/h4>\r\n\r\n\r\n\r\n<p>Under\u00a0<strong>Search for a user\u00a0<\/strong>select any users you need.<\/p>\r\n\r\n\r\n\r\n<p>They can be added individually, via group, or org. unit.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"wp-image-39697\" title=\"GAT Flow | Google Licence Assignment Action 4\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/10\/screenshot-gs.generalaudittool.com-2020.10.14-14_21_53.png\" alt=\"GAT Flow | Google Licence Assignment Action 4\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<p>When users are selected click on\u00a0<strong>Proceed to actions<\/strong><\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Actions<\/h4>\r\n<p>To <em>Add action<\/em> or <em>Add action set<\/em>, please select the plus button shown in the screenshot below accordingly.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4930\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action.png\" alt=\"\" width=\"992\" height=\"307\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action.png 992w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action-300x93.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action-768x238.png 768w\" sizes=\"(max-width: 992px) 100vw, 992px\" \/><\/p>\r\n<p>If the process hasn&#8217;t been set before, please use <em>Add action<\/em> button and create the node.\u00a0<\/p>\r\n<p>Select the action <strong>Change google licence assignment<\/strong> from the displayed list.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-4863\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Google-licence-1024x610.png\" alt=\"\" width=\"1024\" height=\"610\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Google-licence-1024x610.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Google-licence-300x179.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Google-licence-768x458.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Google-licence.png 1092w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>Once the action is selected, the <strong>Type<\/strong> of the action, <strong>Product<\/strong> name, and <strong>Sku<\/strong> can be specified.<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-4864\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-1024x544.png\" alt=\"\" width=\"1024\" height=\"544\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-1024x544.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-768x408.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence.png 1155w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-4865\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-assignment-1024x551.png\" alt=\"\" width=\"1024\" height=\"551\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-assignment-1024x551.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-assignment-300x161.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-assignment-768x413.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Licence-assignment.png 1153w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p>Fill in the details:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Type<\/strong>\u00a0\u2013 Select to\u00a0<strong>Add<\/strong>\u00a0or\u00a0<strong>Remove<\/strong><\/li>\r\n<li><strong>Product<\/strong>\u00a0\u2013 Select any of the products you need\r\n<ul>\r\n<li><strong>Google Workspace<\/strong><\/li>\r\n<li><strong>Google Workspace Enterprise for Education<\/strong><\/li>\r\n<li><strong>Google Drive storage<\/strong><\/li>\r\n<li><strong>Google Vault<\/strong><\/li>\r\n<li><strong>Cloud Identity\u00a0<\/strong><\/li>\r\n<li><strong>Cloud Identity Premium<\/strong><\/li>\r\n<li><strong>Google Voice<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>SKU\u00a0<\/strong>( Stock Keeping Unit) \u2013 For each of the products, select the SKU option you need<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>For example:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Product:\u00a0<strong>Google Workspace Enterprise for Education<\/strong><\/li>\r\n<li>SKU:\r\n<ul>\r\n<li>Google Workspace Enterprise for Education<\/li>\r\n<li>Google Workspace Enterprise for Education (Student)<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n\r\n\r\n<p><strong>Note:<\/strong> Aditional info for each Product and SKU (Stock Keeping Units) can be <a href=\"https:\/\/developers.google.com\/admin-sdk\/licensing\/v1\/how-tos\/products\">found here<\/a><\/p>\r\n\r\n\r\n\r\n<p>When ready click on\u00a0<strong>Send approval request<\/strong>\u00a0\u2013 under the menu on the left<\/p>\r\n\r\n\r\n\r\n<p>The workflow will be submitted for approval.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-4917\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-status-1024x213.png\" alt=\"\" width=\"1024\" height=\"213\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-status-1024x213.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-status-300x62.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-status-768x160.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Workflow-status.png 1381w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\r\n<p>The workflow can be reviewed or edited if needed, once clicking the &#8216;eye icon&#8217; on the right-hand side.\u00a0<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Security officer<\/h3>\r\n\r\n\r\n\r\n<p>The Security officer will receive an email notification for approval.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"wp-image-39713\" title=\"GAT Flow | Google Licence Assignment Action 8\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/10\/screenshot-mail.google.com-2020.10.14-16_45_17.png\" alt=\"GAT Flow | Google Licence Assignment Action 8\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Result<\/h3>\r\n\r\n\r\n\r\n<p>When approved, the action of\u00a0<strong>Adding<\/strong>\u00a0or\u00a0<strong>Removing<\/strong>\u00a0any of the\u00a0<strong>Licenses<\/strong>\u00a0for any of the\u00a0<strong>products<\/strong>\u00a0will take effect.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>A license for Google Workspace can be added or removed.<\/li>\r\n<li>A license for Google Workspace Enterprise for Education can be added or removed.<\/li>\r\n<li>A license for Google Drive storage can be added or removed.<\/li>\r\n<li>A license for Google Vault can be added or removed.<\/li>\r\n<li>A license for Cloud Identity can be added or removed.<\/li>\r\n<li>A license for Google Vault Premium can be added or removed.<\/li>\r\n<li>A license for Google Voice can be added or removed.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><strong>Note:<\/strong> If there is no license available, there will be an appropriate message in the Workflow tab &#8211; click on the &#8220;eye icon for more details<\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>Overview GAT+ allows admins to Change Google license assignments for different products. Google Workspace Google Workspace Enterprise for Education Google Drive storage Google Vault Cloud Identity Cloud Identity Premium Google Voice The actions to\u00a0add\u00a0or\u00a0remove\u00a0the licenses for all the above can be easily done with\u00a0GAT Flow. Create workflow In GAT+ from the menu on the left [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-244","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":455,"total_views":"1813","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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