{"id":2644,"date":"2022-01-27T16:38:19","date_gmt":"2022-01-27T16:38:19","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=2644"},"modified":"2026-06-10T13:48:26","modified_gmt":"2026-06-10T12:48:26","password":"","slug":"copy-contacts-to-users-groups-or-ous-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/copy-contacts-to-users-groups-or-ous-with-gat-flow\/","title":{"rendered":"Copy Contacts to Users, Groups, or OUs with GAT Flow"},"content":{"rendered":"<div class=\"ose-youtube ose-uid-06a242708780462a3751777f28b8c913 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | How to Copy Contacts to Multiple Users in Google Workspace\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/UQO0caTI9N0?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<p>GAT Flow allows admins to copy contacts from one user, to another user, group or OU.<\/p>\n<p><strong>NOTE: This feature requires you to have a Security Officer, you can learn <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-unlock-first-steps\/\">how to enable a Security Officer here.<\/a>\u00a0<\/strong><\/p>\n<h2>Launch GAT Flow<\/h2>\n<p>Navigate to\u00a0<strong>GAT+ (1) &gt; Flow (2)<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16793 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png\" alt=\"GAT+ dashboard that leads to Flow.\" width=\"1654\" height=\"575\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png 1654w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-300x104.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1024x356.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-768x267.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1536x534.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-360x125.png 360w\" sizes=\"(max-width: 1654px) 100vw, 1654px\" \/><\/p>\n<h2>Create Workflow<\/h2>\n<p>Navigate to<strong> Create workflow <\/strong>(1) section.<\/p>\n<p>Under <strong>Define<\/strong>\u00a0<strong>Workflow Type<\/strong> (2) fill in the below details:<\/p>\n<ul>\n<li><strong>Name\u00a0<\/strong>\u2013 enter a name for the workflow (3)<\/li>\n<li><strong>Type<\/strong> \u2013 select the workflow type (3)\n<ul>\n<li>Onboard \u2013 onboard and add new users to the domain<\/li>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify and update existing users of the domain<\/li>\n<\/ul>\n<\/li>\n<li>Description \u2013 a description of the workflow can be added<\/li>\n<li><strong>Run immediately after approval\u00a0<\/strong> (5)<\/li>\n<li><strong>Next<\/strong> \u2013 click on the button to proceed (6)<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17310 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1.png\" alt=\"Define Workflow Type section in Flow\" width=\"1816\" height=\"939\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1.png 1816w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1-1024x529.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1-768x397.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1-1536x794.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts1-360x186.png 360w\" sizes=\"(max-width: 1816px) 100vw, 1816px\" \/><\/p>\n<h2>Search for a User<\/h2>\n<p>In\u00a0<strong>Search for a User(s)<\/strong> section, select the user(s) to whom you want to copy the contacts (1).<\/p>\n<ul>\n<li>Search for a user<\/li>\n<li>Search for a group<\/li>\n<li>Search for an OU<\/li>\n<\/ul>\n<p>Search by users individually, group of users, org. unit of users and even import users via Google Sheets (2-3)<\/p>\n<p>Click on the\u00a0<strong>Next\u00a0<\/strong>button (4) to proceed further.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17311 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2.png\" alt=\"Search for a User section in Flow\" width=\"1824\" height=\"940\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2.png 1824w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2-1024x528.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2-768x396.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2-1536x792.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts2-360x186.png 360w\" sizes=\"(max-width: 1824px) 100vw, 1824px\" \/><\/p>\n<h2>Choose Actions<\/h2>\n<p>Once your users are selected a confirmation screen will display the users you will be copying the contacts to, if you wish, you can manually remove any given user by clicking the &#8216;x&#8217; at the end of the selected user. If you are happy to proceed click &#8216;Proceed to actions&#8217;<\/p>\n<p>Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16943 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png\" alt=\"Choose Actions section in Flow\" width=\"1891\" height=\"1001\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png 1891w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1536x813.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-360x191.png 360w\" sizes=\"(max-width: 1891px) 100vw, 1891px\" \/><\/p>\n<p>Search (1) and select the\u00a0<strong>Copy user contacts<\/strong> action (2) from the available list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17312 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3.png\" alt=\"Search and selection of &quot;Copy user contacts&quot; action.\" width=\"1822\" height=\"938\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3.png 1822w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3-1024x527.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3-768x395.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3-1536x791.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts3-360x185.png 360w\" sizes=\"(max-width: 1822px) 100vw, 1822px\" \/><\/p>\n<p>The <strong>Copy user contacts<\/strong> action will be added to the workflow node section. Double click on the action node to open the action\u2019s configuration section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17313 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4.png\" alt=\"&quot;Copy user contacts&quot; action is added to the workflow.\" width=\"1821\" height=\"937\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4.png 1821w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4-1024x527.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4-768x395.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4-1536x790.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts4-360x185.png 360w\" sizes=\"(max-width: 1821px) 100vw, 1821px\" \/><\/p>\n<h3>Select user to copy contacts from<\/h3>\n<p>In the <strong>Copy user contacts <\/strong>action&#8217;s configuration section (1), search for the user from whom you want to copy contacts (2).<\/p>\n<p>You can also filter user&#8217;s contacts by label (3). If you want to copy all the contacts from this user, leave this field blank.<\/p>\n<p>Select &#8220;Create selected label in destination user&#8221; option (4) if applicable.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17314 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5.png\" alt=\"&quot;Copy user contacts&quot; action configuration section. \" width=\"1822\" height=\"935\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5.png 1822w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5-1024x525.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5-1536x788.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts5-360x185.png 360w\" sizes=\"(max-width: 1822px) 100vw, 1822px\" \/><\/p>\n<p><strong>NOTE:<\/strong> <strong>Copy contacts from a selected user action does not check if the contacts already exist for the target user, therefore it may create duplicates.<\/strong><\/p>\n<p>Once finished, click anywhere outside the action node to close it and select <strong>Send Approval Request<\/strong>\u00a0to the Security Officer for review.<\/p>\n<p>After selecting\u00a0<strong>Send Approval Request<\/strong>\u00a0(1), a confirmation message will appear.\u00a0<strong>Confirm<\/strong>\u00a0to continue (2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17315 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6.png\" alt=\"&quot;Send Approval Request&quot; and &quot;Confirm&quot; buttons are displayed. \" width=\"1818\" height=\"933\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6.png 1818w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6-1024x526.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6-1536x788.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts6-360x185.png 360w\" sizes=\"(max-width: 1818px) 100vw, 1818px\" \/><\/p>\n<p>The workflow will be submitted for approval to the\u00a0<strong>Security Officer<\/strong>.<\/p>\n<h2>Security Officer Approval<\/h2>\n<p>Your request will be sent to your Security Officer, once approved the contacts will be visible after refreshing the session.<\/p>\n<p>The Security Officer will receive an email notification for verification.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17316 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7.png\" alt=\"Email notification sent to Security Officer.\" width=\"1733\" height=\"887\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7.png 1733w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7-1024x524.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7-768x393.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7-1536x786.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts7-360x184.png 360w\" sizes=\"(max-width: 1733px) 100vw, 1733px\" \/><\/p>\n<p>After clicking the link in the email, they will be redirected to the approval section of the relevant workflow in Flow (1), where they can review the request and approve (2) or deny it (3).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17317 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8.png\" alt=\"Security Officer approval section. \" width=\"1731\" height=\"975\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8.png 1731w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8-300x169.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8-1024x577.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8-768x433.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8-1536x865.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts8-360x203.png 360w\" sizes=\"(max-width: 1731px) 100vw, 1731px\" \/><\/p>\n<p>When approved, the action will take effect and all contacts will be copied to the selected users.<\/p>\n<p><strong>Note:<\/strong>\u00a0If\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0is enabled no Security Officer approval will be needed.<\/p>\n<h2>Results<\/h2>\n<p>The status of the request can be viewed in details under Workflow (1 -2). The Details (3) icon on the right side of the workflow record allows to view it in detail.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17318 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9.png\" alt=\"Workflow results section in Flow.\" width=\"1645\" height=\"829\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9.png 1645w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9-300x151.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9-1024x516.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9-768x387.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9-1536x774.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Contacts9-360x181.png 360w\" sizes=\"(max-width: 1645px) 100vw, 1645px\" \/><\/p>\n<p>When the workflow completes successfully, the selected user&#8217;s contacts are copied to the contact lists of the users selected for the workflow.<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/sync-all-domain-contacts-to-user-in-google-workspace-via-gat-flow\/\">Sync Domain Contacts to User in Google Workspace via GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/copy-contacts-to-a-group\/\">Copy Contacts to a Group<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/create-and-manage-domain-shared-contacts-with-gat\/\">Create and Manage Domain Shared Contacts with GAT+<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows admins to copy contacts from one user, to another user, group or OU. NOTE: This feature requires you to have a Security Officer, you can learn how to enable a Security Officer here.\u00a0 Launch GAT Flow Navigate to\u00a0GAT+ (1) &gt; Flow (2) Create Workflow Navigate to Create workflow (1) section. Under Define\u00a0Workflow [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":8808,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-2644","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-06","word_count":598,"total_views":"2955","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Enrique Gomez","author_nicename":"egomez","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/egomez\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Copy Contacts to Users, Groups, or OUs with GAT Flow - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Learn how to copy contacts to users, groups, or organizational units in Google Workspace using GAT Flow. 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