{"id":267,"date":"2022-11-03T15:39:15","date_gmt":"2022-11-03T15:39:15","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=267"},"modified":"2025-11-12T14:54:06","modified_gmt":"2025-11-12T14:54:06","password":"","slug":"actions-available-when-modifying-users","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-modifying-users\/","title":{"rendered":"Actions Available when Modifying Users"},"content":{"rendered":"\r\n<h1>Actions Available when Modifying Users<\/h1>\r\n<p>Flow is a User Management tool for Google Workspace domains. There are 3 types of workflows Onboard,\u00a0 <strong>Modify<\/strong>, and Offboard existing users<\/p>\r\n\r\n\r\n\r\n<p>For Modifying users the Admin has a lot of options available.\u00a0<\/p>\r\n\r\n\r\n\r\n<p>Below are examples available for &#8220;Modifying workflow&#8221;.\u00a0<\/p>\r\n\r\n\r\n\r\n<p>Navigate to <strong>GAT+ &gt; Flow<\/strong><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full is-style-twentytwentyone-border\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-15056 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-2.png\" alt=\"Picture showing how to switch from GAT+ to GAT Flow tool. \" width=\"1087\" height=\"364\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-2.png 1087w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-2-300x100.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-2-1024x343.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-2-768x257.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-2-360x121.png 360w\" sizes=\"(max-width: 1087px) 100vw, 1087px\" \/><br \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Create modifying workflow<\/h2>\r\n\r\n\r\n\r\n<h4>Define Workflow Type<\/h4>\r\n<p>From the menu on the left click on\u00a0<strong>Create workflow<\/strong>.<\/p>\r\n\r\n\r\n\r\n<p>Create workflow window will be displayed. Under <strong>Define Workflow Type<\/strong> section, enter the workflow <strong>Basic Information<\/strong> as follows:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Workflow name <\/strong>\u2013 enter a name for the workflow<\/li>\r\n<li><strong>Workflow description<\/strong> (optional)- enter a description of the workflow\u00a0<\/li>\r\n<li><strong>Type<\/strong>\u00a0\u2013 select the workflow type\r\n<ul>\r\n<li><strong>Modify\u00a0<\/strong>\u2013 <strong>Modify<\/strong> users\r\n\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Run immediately after approval<\/strong> (selected by default) &#8211; pick up a date when the workflow is to run if applicable. More <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/scheduled-time-based-workflows\/\">details here<\/a>\u00a0<\/li>\r\n<li><strong>Next<\/strong> \u2013 click on the button to proceed<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-15067 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1.png\" alt=\"Create workflow section that allows defining the workflow type and starting the workflow configuration. \" width=\"1617\" height=\"933\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1.png 1617w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1-1024x591.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1-768x443.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1-1536x886.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-1-1-360x208.png 360w\" sizes=\"(max-width: 1617px) 100vw, 1617px\" \/><\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Search for a User<\/h4>\r\n\r\n\r\n\r\n<p><strong>Search for a User <\/strong>&#8211; select the users to be added to the workflow. Under the <strong>Add user<\/strong> section there are the following options to use:<\/p>\r\n<p><strong>Select user by<\/strong>:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>User<\/strong> &#8211; Search and select individual user(s)<\/li>\r\n<li><strong>Group<\/strong> &#8211; Search and select a Group of users<\/li>\r\n<li><strong>Org. unit<\/strong> &#8211; Search and select Org. Unit of users<\/li>\r\n<li><strong>Classroom<\/strong> &#8211; Search and select Classroom<\/li>\r\n<li><strong>Import users<\/strong> &#8211; add users through import<\/li>\r\n<\/ul>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-15088 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3.png\" alt=\"Search for a User section that shows the options to select the users by selecting individual User, Group of Users, Org. Unit, Classroom or Add users through import option. the Next button is displayed to allow processing further.\" width=\"1617\" height=\"933\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3.png 1617w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3-1024x591.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3-768x443.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3-1536x886.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-3-360x208.png 360w\" sizes=\"(max-width: 1617px) 100vw, 1617px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>When the users are added click on\u00a0<strong>Next.\u00a0<\/strong><\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Choose Actions<\/h4>\r\n\r\n\r\n\r\n<p><strong>Choose Actions <\/strong>&#8211; set up the workflow actions by clicking on the &#8220;<strong>+<\/strong>&#8221; button on the left side of the workflow diagram to <strong>Add action<\/strong><\/p>\r\n\r\n\r\n\r\n<p>All the options available for <strong>Modify type of workflow\u00a0<\/strong>will be displayed.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-15092 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4.png\" alt=\"Choose Actions section is displayed that allows setting up the actions needed. Send approval request button is displayed that allows sending the workflow to Security Officer for verification.\" width=\"1617\" height=\"933\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4.png 1617w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4-1024x591.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4-768x443.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4-1536x886.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-4-360x208.png 360w\" sizes=\"(max-width: 1617px) 100vw, 1617px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">List of Modify actions<\/h4>\r\n\r\n\r\n\r\n<p>List of actions available for <strong>Modify<\/strong> workflow:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Email\u00a0<\/strong>\u2013 actions for Google Email\r\n<ul>\r\n<li><strong>Apply Gmail label<\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Clear user email filters<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Create email filter<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Create gmail label<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Migrate emails<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Move email delegation<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove email delegation<\/span><\/span><\/strong>\r\n<ul>\r\n<li>Remove all &#8211; remove all existing email delegations<\/li>\r\n<li>Delegates to remove &#8211; remove email delegation from a specific users&#8217; accounts<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove email forwarding<\/span><\/span><\/strong><\/li>\r\n<li><strong>Remove Gmail labels<\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Send email<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set IMAP<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set POP<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set email auto forwarding<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set email delegation<\/span><\/span><\/strong><\/li>\r\n<li><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set up auto reply<\/span><\/span><\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Drive<\/strong> &#8211; actions for Google Drive\r\n<ul>\r\n<li><strong>Copy folder to selected users<\/strong><\/li>\r\n<li><strong>Folder, Shared Drive permisison change<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Calendar\u00a0<\/strong>\u2013 actions for Google Calendar<br \/>\r\n<ul>\r\n<li id=\"2-0\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Add user to calendars<\/span><\/span><\/strong><\/li>\r\n<li id=\"2-1\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Delete user calendar events<\/span><\/span><\/strong><\/li>\r\n<li id=\"2-2\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove user from calendars<\/span><\/span><\/strong><\/li>\r\n<li id=\"2-3\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Share user primary calendar<\/span><\/span><\/strong><\/li>\r\n<li id=\"2-4\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Transfer calendar events<\/span><\/span><\/strong><\/li>\r\n<li id=\"2-5\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Unshare user calendar<\/span><\/span><\/strong><\/li>\r\n<li id=\"2-6\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Wipe user calendar<\/span><\/span><\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>User<\/strong>\u00a0\u2013 actions for users\r\n<ul>\r\n<li id=\"4-0\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Add user email Send as<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-1\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Add user email alias<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-2\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Archive user<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-3\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change global directory visibility<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-4\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change user email<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-5\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change user organizational unit<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-6\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change user password<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-7\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change user password at next login<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-8\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change user&#8217;s employee information<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-9\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Clear recovery data<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-10\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Clear user aliases<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-11\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Clear user email Send as<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-12\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Copy user contacts<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-13\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Delete 2-step verification backup codes<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-14\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Delete app-specific passwords<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-15\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Delete user profile picture<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-16\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Disable 2-Step Verification<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-17\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Force sign out<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-18\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Google application data transfer<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-19\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Make YouTube videos unlisted<\/span><\/span><\/strong><\/li>\r\n<li><strong>Manage Flow user delegation<\/strong><\/li>\r\n<li id=\"4-20\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Migrate Google Keep<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-22\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove suspended users from contacts<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-23\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove user access to files and folders<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-24\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove user from all calendars<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-25\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove user from Google Sites<\/span><\/span><\/strong><\/li>\r\n<li><strong>Remove user manager<\/strong><\/li>\r\n<li id=\"4-26\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove user role<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-27\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Revoke apps tokens<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-28\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set address me as<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-29\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set as super admin<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-30\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set email signature<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-31\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set recovery email<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-32\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set recovery phone<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-33\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set time zone<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-34\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set user custom attribute<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-35\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set user manager<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-36\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set user role<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-37\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set user&#8217;s preferred language<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-38\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Suspend or unsuspend user<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-39\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Sync contacts<\/span><\/span><\/strong><\/li>\r\n<li id=\"4-40\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Unshare owned files<\/span><\/span><\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Group\u00a0<\/strong>\u2013 actions for groups\r\n<ul>\r\n<li id=\"3-0\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Add user to groups<\/span><\/span><\/strong><\/li>\r\n<li id=\"3-1\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change group member subscription<\/span><\/span><\/strong><\/li>\r\n<li id=\"3-2\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Delete user from groups<br \/><\/span><\/span><\/strong>\r\n<ul>\r\n<li>Delete from all groups<\/li>\r\n<li>Delete from all groups with some exclusions (\u2018Don\u2019t remove from\u2019)<\/li>\r\n<li>Delete only from specific groups<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Classroom<\/strong>\u00a0\u2013 actions for Google classrooms\r\n<ul>\r\n<li id=\"5-0\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Add user(s) as a Co-teacher to existing Google Classrooms<\/span><\/span><\/strong><\/li>\r\n<li id=\"5-1\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Add user(s) as student to Google Classrooms<\/span><\/span><\/strong><\/li>\r\n<li id=\"5-2\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Change Classrooms owner<\/span><\/span><\/strong><\/li>\r\n<li id=\"5-3\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Create classroom<\/span><\/span><\/strong><\/li>\r\n<li id=\"5-4\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove student(s) from Classrooms<\/span><\/span><\/strong><\/li>\r\n<li id=\"5-5\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove teacher(s) from Classrooms<\/span><\/span><\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Devices<\/strong>\u00a0\u2013 actions for devices<br \/>\r\n<ul>\r\n<li><strong>Change chrome OS device status<\/strong><\/li>\r\n<li><strong>Change google license assignment<\/strong><\/li>\r\n<li><strong>Wipe mobile devices &#8211;\u00a0<\/strong>Choose the action that will be done on user&#8217;s mobile devices:\r\n<ul>\r\n<li><strong>Delete<\/strong> &#8211; Removes a mobile device.<\/li>\r\n<li><strong>Block<\/strong> &#8211; Blocks access to G Suite data (mail, calendar, and contacts) on the device. The user can still access their mail, calendar, and contacts from a desktop computer or mobile browser.<\/li>\r\n<li><strong>Remote wipe<\/strong> &#8211; Remotely wipes all data on the device. See the <a href=\"https:\/\/support.google.com\/a\/answer\/173390\" target=\"_blank\" rel=\"noopener noreferrer\" data-v-5b701c34=\"\">administration help center<\/a> for more information.<\/li>\r\n<li><strong>Wipe account<\/strong> &#8211; Remotely wipes only G Suite data from the device. See the <a href=\"https:\/\/support.google.com\/a\/answer\/173390\" target=\"_blank\" rel=\"noopener noreferrer\" data-v-5b701c34=\"\">administration help center<\/a> for more information.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Wipe devices<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Vault<\/strong> \u2013 actions for Google Vault<br \/>\r\n<ul>\r\n<li id=\"8-0\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Create Google Vault export<\/span><\/span><\/strong><\/li>\r\n<li id=\"8-1\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Remove user from hold<\/span><\/span><\/strong><\/li>\r\n<li id=\"8-2\" class=\"tag-wrapper\"><strong><span class=\"el-tag el-tag--light\" data-v-1e9f76c4=\"\"><span class=\"\" data-v-1e9f76c4=\"\">Set Google Vault hold<\/span><\/span><\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Actions<\/strong>\u00a0\u2013 actions for workflow\r\n<ul>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-second-approval-step-to-workflows-in-gat-flow\/\"><strong>Approve workflow<\/strong><\/a>\u00a0\u2013\u00a0 extra layer of security (second verification enforcement); it will work even if pre-approval is already configured for the workflow requester.\u00a0<\/li>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/create-workflows-with-a-domino-effect-using-defined-flow-events-to-trigger-a-new-event-workflow\/\"><strong>Broadcast flow event<\/strong><\/a> \u2013 an action that allows workflows connection<\/li>\r\n<li><strong>Delay workflow\u00a0<\/strong>\u2013 delay actions for the workflow to run the way an Admin arranges it timewise; this option is to be used when the jobs set don\u2019t have to or shouldn\u2019t run at the same time\r\n<ul>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-delay-for-new-and-existing-workflows-in-gat-flow\/\">Add Delay For New And Existing Workflows In GAT Flow<\/a><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Chats<\/strong>\u00a0\u2013 actions for Google Chat Spaces\r\n<ul>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/easily-add-multiple-members-to-a-space-in-google-chat-via-gat-flow\/\"><strong>Add user to Google Chat spaces<\/strong><\/a><\/li>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-multiple-members-from-google-chat-spaces-via-gat-flow\/\"><strong>Remove user from Google Chat spaces<\/strong><\/a><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><strong>Send approval request<\/strong> &#8211; click when any of the actions are selected and the details filled in.<\/p>\r\n\r\n\r\n\r\n<p>A pop-up window will be displayed where it can be confirmed to proceed with the request.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-full is-style-twentytwentyone-border\"><\/figure>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-15108 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5.png\" alt=\"&quot;Do you want to send request to approve?&quot; confirmation message is displayed. Click &quot;Confirm&quot; to send the workflow  for verification to the Security Officer. \" width=\"1617\" height=\"933\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5.png 1617w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5-1024x591.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5-768x443.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5-1536x886.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-5-360x208.png 360w\" sizes=\"(max-width: 1617px) 100vw, 1617px\" \/><\/p>\r\n<p>Note: If you have pre-approval enabled you can proceed without an approval email. More details can be <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">found here<\/a><\/p>\r\n\r\n\r\n\r\n<p>The request will be sent to the <strong>Security officer<\/strong> for approval.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large\"><\/figure>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-15112 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6.png\" alt=\"Automatic message received by Security Officer requesting to verify the workflow. \" width=\"1617\" height=\"855\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6.png 1617w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6-1536x812.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-6-360x190.png 360w\" sizes=\"(max-width: 1617px) 100vw, 1617px\" \/><\/p>\r\n<p>The Security Officer <strong>can review and approve or deny the workflow.<\/strong><\/p>\r\n\r\n\r\n\r\n<p>From the menu on the left click the <strong>Workflow tab<\/strong> to see details.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Result<\/h3>\r\n\r\n\r\n\r\n<p><strong>Workflows &#8211; click to view details of the Modify workflow<\/strong><\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-15125 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7.png\" alt=\"Workflows section showing the Workflow Status and Job Status of all the workflows. The Details button next to each workflow allows their review. \" width=\"1617\" height=\"855\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7.png 1617w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7-1536x812.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/Flow-7-360x190.png 360w\" sizes=\"(max-width: 1617px) 100vw, 1617px\" \/><\/p>\r\n<p>\r\n\r\n<\/p>\r\n<p>The <strong>Status<\/strong> of the request can be as follows:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Requested<\/strong>\u00a0\u2013 send to Security officer for approval<\/li>\r\n<li><strong>Approved <\/strong>\u2013 the Security Officer has approved the request<\/li>\r\n<li><b>Job status<\/b> \u2013 will show the status of the current workflow job\r\n<ul>\r\n<li>Scheduled \u2013 when is set to run<\/li>\r\n<li>Done \u2013 when the workflow has been completed<\/li>\r\n<li>Partially done \u2013 when completed partially\r\n<ul>\r\n<li>Eye icon \u2013 click on the eye icon to view more details<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Details icon<\/strong> \u2013 the icon on the right side of the workflow will show all details for the Flow request\r\n<ul>\r\n<li><strong>Save as action set<\/strong>\u00a0\u2013 save the Workflow as an action set for easy later use<\/li>\r\n<li><strong>Edit<\/strong>\u00a0\u2013 edit the workflow and apply changes<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n","protected":false},"excerpt":{"rendered":"<p>Actions Available when Modifying Users Flow is a User Management tool for Google Workspace domains. There are 3 types of workflows Onboard,\u00a0 Modify, and Offboard existing users For Modifying users the Admin has a lot of options available.\u00a0 Below are examples available for &#8220;Modifying workflow&#8221;.\u00a0 Navigate to GAT+ &gt; Flow Create modifying workflow Define Workflow [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-267","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":1045,"total_views":"2270","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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