{"id":2675,"date":"2022-01-28T13:34:17","date_gmt":"2022-01-28T13:34:17","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=2675"},"modified":"2022-09-13T13:41:03","modified_gmt":"2022-09-13T12:41:03","password":"","slug":"scheduled-automatic-removal-of-google-workspace-users","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/scheduled-automatic-removal-of-google-workspace-users\/","title":{"rendered":"Scheduled Automatic Removal of Google Workspace Users"},"content":{"rendered":"<p>With <strong>GAT Flow<\/strong> you can set up a workflow to automatically suspend or delete <a href=\"https:\/\/support.google.com\/domains\/answer\/6304542?hl=en\" target=\"_blank\" rel=\"noopener noreferrer\">users<\/a> from your G Suite environment<\/p>\n<h2>Ideal for temporary G Suite accounts in your Domain.<\/h2>\n<p>Flow can be used to OnBoard user&#8217;s details on <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-onboarding-users\/\">this page\u00a0<\/a><\/p>\n<h3>Schedule<\/h3>\n<p>If the <strong>accounts are temporary<\/strong>, the admin can <strong>schedule\u00a0<\/strong>the <strong>workflow to happen on a future date.<\/strong><\/p>\n<ul>\n<li><strong>OffBoard<\/strong> users &#8211; delete them from your domain<\/li>\n<li><strong>Modify<\/strong> &#8211; Suspend the users, if they need to be &#8216;reactivated&#8217; at a later time.<\/li>\n<\/ul>\n<h4>Open Flow<\/h4>\n<p>Launch GAT Flow from the top menu<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-2786\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/launch-flow.png\" alt=\"\" width=\"318\" height=\"282\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/launch-flow.png 318w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/launch-flow-300x266.png 300w\" sizes=\"(max-width: 318px) 100vw, 318px\" \/><\/p>\n<h4>Create workflow<\/h4>\n<p>A new window will be opened.<\/p>\n<p>Select <strong>Create workflow<\/strong> from the menu on left<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-4943\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_19_18-Window.png\" alt=\"\" width=\"347\" height=\"406\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_19_18-Window.png 347w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_19_18-Window-256x300.png 256w\" sizes=\"(max-width: 347px) 100vw, 347px\" \/><\/p>\n<h4>Workflow type<\/h4>\n<p>In &#8220;<strong>Workflow type&#8221; <\/strong>add a name and pick the workflow type to OffBoarding or Modify<\/p>\n<ul>\n<li>Modify &#8211; you can &#8216;suspend user&#8217;, that can be re-activated<\/li>\n<li><strong>OffBoard &#8211; user will be deleted from your domain<\/strong><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-4958\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_33_39-GAT-Flow.png\" alt=\"\" width=\"1284\" height=\"735\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_33_39-GAT-Flow.png 1284w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_33_39-GAT-Flow-300x172.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_33_39-GAT-Flow-1024x586.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_33_39-GAT-Flow-768x440.png 768w\" sizes=\"(max-width: 1284px) 100vw, 1284px\" \/><\/p>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/creating-a-workflow\/\">Conditional workflow<\/a> can be used &#8211; the workflow can be set to run based on different conditions met<\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/scheduled-time-based-workflows\/\">Run immediately after approval<\/a> (4) (5) &#8211; <strong>click<\/strong> and <strong>select the time<\/strong> when the <strong>workflow is to be executed.<\/strong><\/li>\n<\/ul>\n<p>The Workflow can be set up to run in the selected future time<\/p>\n<p>Click on the <strong>Next\u00a0<\/strong>button to proceed<\/p>\n<h4>Search user<\/h4>\n<p>In <strong>Search for a user\u00a0<\/strong>pick the users that <strong>will be offboarded when the scheduled time comes in<\/strong>.<\/p>\n<ul>\n<li>Search for users, groups of users, or org. unit of users<\/li>\n<li>Import users &#8211; you can also import users via Google sheet<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4948\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_50_35-Window.png\" alt=\"\" width=\"1276\" height=\"742\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_50_35-Window.png 1276w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_50_35-Window-300x174.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_50_35-Window-1024x595.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-12_50_35-Window-768x447.png 768w\" sizes=\"(max-width: 1276px) 100vw, 1276px\" \/><\/p>\n<p>Click on the &#8220;<strong>Proceed to actions&#8221; <\/strong>button.<\/p>\n<h4>Choose actions<\/h4>\n<p>In &#8220;<strong>Choose actions<\/strong>&#8221; search and select the actions you want to take on the chosen users.<\/p>\n<p>To<strong>\u00a0\u201c<em>Add action (2)\u201d<\/em><\/strong>\u00a0or \u201c<strong><em>Add action set (3)\u201d<\/em><\/strong>, please select the plus\u00a0<strong>+ button<\/strong>\u00a0shown in the screenshot below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4951\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/show-button-for-adding-action.png\" alt=\"\" width=\"1272\" height=\"382\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/show-button-for-adding-action.png 1272w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/show-button-for-adding-action-300x90.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/show-button-for-adding-action-1024x308.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/show-button-for-adding-action-768x231.png 768w\" sizes=\"(max-width: 1272px) 100vw, 1272px\" \/><\/p>\n<p>If the process hasn\u2019t been set before (<strong>no action set created<\/strong>), please use\u00a0<strong><em>Add action<\/em><\/strong>\u00a0button and\u00a0<strong>create the node.<\/strong><\/p>\n<p>Search for the action <strong>using the search field<\/strong> and <strong>select the action you want to take.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4952\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_10_24-GAT-Flow.png\" alt=\"\" width=\"1212\" height=\"605\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_10_24-GAT-Flow.png 1212w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_10_24-GAT-Flow-300x150.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_10_24-GAT-Flow-1024x511.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_10_24-GAT-Flow-768x383.png 768w\" sizes=\"(max-width: 1212px) 100vw, 1212px\" \/><\/p>\n<p>Once the actions are selected fill in the required details for each of them.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4953\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_13_48-GAT-Flow.png\" alt=\"\" width=\"1270\" height=\"733\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_13_48-GAT-Flow.png 1270w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_13_48-GAT-Flow-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_13_48-GAT-Flow-1024x591.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_13_48-GAT-Flow-768x443.png 768w\" sizes=\"(max-width: 1270px) 100vw, 1270px\" \/><\/p>\n<p>Click on\u00a0<strong>Send approval request\u00a0<\/strong>on the bottom right side.<\/p>\n<p>A <strong>pop-up confirmation message will be displayed.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4954\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_20_10-GAT-Flow.png\" alt=\"\" width=\"1613\" height=\"882\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_20_10-GAT-Flow.png 1613w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_20_10-GAT-Flow-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_20_10-GAT-Flow-1024x560.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_20_10-GAT-Flow-768x420.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_20_10-GAT-Flow-1536x840.png 1536w\" sizes=\"(max-width: 1613px) 100vw, 1613px\" \/><\/p>\n<h4>Approval<\/h4>\n<p>The <strong>request email<\/strong> will be <strong>sent<\/strong> to the <strong>Security officer for approval.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4955\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/sadsdfdsg.png\" alt=\"\" width=\"1132\" height=\"641\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/sadsdfdsg.png 1132w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/sadsdfdsg-300x170.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/sadsdfdsg-1024x580.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/sadsdfdsg-768x435.png 768w\" sizes=\"(max-width: 1132px) 100vw, 1132px\" \/><\/p>\n<p>This will lead them to the <strong>Approval<\/strong> page, and under the &#8220;<strong>eye<\/strong>&#8221; icon, the request can be <strong>approved or denied\u00a0<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4959\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_36_55-GAT-Flow.png\" alt=\"\" width=\"1570\" height=\"907\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_36_55-GAT-Flow.png 1570w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_36_55-GAT-Flow-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_36_55-GAT-Flow-1024x592.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_36_55-GAT-Flow-768x444.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_36_55-GAT-Flow-1536x887.png 1536w\" sizes=\"(max-width: 1570px) 100vw, 1570px\" \/><\/p>\n<h3>Result<\/h3>\n<p>When <strong>approved<\/strong>, the result in Flow can be seen in Approval (for Security Officers) and Workflow tab for the Admins (non-security officers)<\/p>\n<p>Click on the <strong>&#8220;eye&#8221; icon<\/strong> on the right side for more details<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4957\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_31_08-GAT-Flow.png\" alt=\"\" width=\"1556\" height=\"490\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_31_08-GAT-Flow.png 1556w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_31_08-GAT-Flow-300x94.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_31_08-GAT-Flow-1024x322.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_31_08-GAT-Flow-768x242.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_31_08-GAT-Flow-1536x484.png 1536w\" sizes=\"(max-width: 1556px) 100vw, 1556px\" \/><\/p>\n<p>The job will be of <strong>Status<\/strong> equal <strong>Scheduled.\u00a0<\/strong><\/p>\n<p>This means the Workflow is <strong>Scheduled to run on the selected time<\/strong> ( 1 October 2022 )<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4960\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_39_30-GAT-Flow.png\" alt=\"\" width=\"1560\" height=\"491\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_39_30-GAT-Flow.png 1560w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_39_30-GAT-Flow-300x94.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_39_30-GAT-Flow-1024x322.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_39_30-GAT-Flow-768x242.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-13_39_30-GAT-Flow-1536x483.png 1536w\" sizes=\"(max-width: 1560px) 100vw, 1560px\" \/><\/p>\n<p><strong>Note:<\/strong> <strong>The request can be scheduled and approved at any time before the scheduled time<\/strong><\/p>\n<p>The Workflow has been scheduled and approved.<\/p>\n<p>When the scheduled time arrives (1 October 2022), the workflow <strong>will be executed<\/strong> and <strong>users deleted<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With GAT Flow you can set up a workflow to automatically suspend or delete users from your G Suite environment Ideal for temporary G Suite accounts in your Domain. Flow can be used to OnBoard user&#8217;s details on this page\u00a0 Schedule If the accounts are temporary, the admin can schedule\u00a0the workflow to happen on a [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-2675","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":474,"total_views":"2986","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Enrique Gomez","author_nicename":"egomez","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/egomez\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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