{"id":295,"date":"2022-01-10T17:51:46","date_gmt":"2022-01-10T17:51:46","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=295"},"modified":"2026-06-09T17:47:29","modified_gmt":"2026-06-09T16:47:29","password":"","slug":"copy-multiple-google-drive-folders-to-multiple-users","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/copy-multiple-google-drive-folders-to-multiple-users\/","title":{"rendered":"Copy multiple Google Drive Folders to multiple Users"},"content":{"rendered":"\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\">GAT Flow<\/a> allows admins to onboard, offboard or modify existing users\/students in bulk. The tool can also copy multiple folders to multiple users into their Google Drive, allowing any selected group of users to have a <strong>copy of specific folders<\/strong>\u00a0in\u00a0<strong>bulk.<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">This action will create a copy of the existing folders and the copy will be placed in the Drive of the selected users.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2>Navigate to GAT Flow<\/h2>\r\n<p class=\"wp-block-paragraph\">To copy folders, go to your <strong>GAT+<\/strong> app (1), then navigate to and click <strong>Flow<\/strong> (2).<\/p>\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16793 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png\" alt=\"GAT+ dashboard where GAT Flow can be found.\" width=\"1654\" height=\"575\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png 1654w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-300x104.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1024x356.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-768x267.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1536x534.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-360x125.png 360w\" sizes=\"(max-width: 1654px) 100vw, 1654px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Create Workflow<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">From the menu on the left click on\u00a0<strong>Create workflow <\/strong>(1).<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Define Workflow Type section will be displayed (2).<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Name\u00a0<\/strong>\u2013 enter a name for the workflow (3)<\/li>\r\n<li><strong>Type<\/strong>\u00a0\u2013 select the workflow type\r\n<ul>\r\n<li><strong>Modify<\/strong> &#8211; edit existing accounts and copy folders (4)<\/li>\r\n<li><strong>Onboarding<\/strong> &#8211; create new accounts and copy folders<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Run immediately after approval<\/strong> \u2013 pick up a date when the workflow to run (5)<\/li>\r\n<li><strong>Next<\/strong> \u2013 click on the button to proceed (6)<\/li>\r\n<\/ul>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-17296 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1.png\" alt=\"Define Workflow Type section in Flow\" width=\"1725\" height=\"946\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1.png 1725w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1-300x165.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1-1024x562.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1-768x421.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1-1536x842.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi1-360x197.png 360w\" sizes=\"(max-width: 1725px) 100vw, 1725px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Search For A User<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">At this step, search for the users, groups, or OU and add them to the workflow (1-3)<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Search for a user \u2013 select individual users<\/li>\r\n<li>Search for a group \u2013 select a group of users<\/li>\r\n<li>Search for an OU \u2013 select Org. Unit of users<\/li>\r\n<\/ul>\r\n<p>When the users are selected click on\u00a0<strong>Next\u00a0<\/strong>(4).<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-17297 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2.png\" alt=\"Search for a User section in Flow\" width=\"1730\" height=\"943\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2.png 1730w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2-1024x558.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2-768x419.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2-1536x837.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi2-360x196.png 360w\" sizes=\"(max-width: 1730px) 100vw, 1730px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Choose Actions<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16943 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png\" alt=\"Choose Actions section in Flow\" width=\"1891\" height=\"1001\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png 1891w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1536x813.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-360x191.png 360w\" sizes=\"(max-width: 1891px) 100vw, 1891px\" \/><\/p>\r\n<p>When selected a pop-up menu with different options will be displayed.<\/p>\r\n<p>Search for or select the actions you want to take. In this case\u00a0<strong>Copy folder to selected users.<\/strong><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17298 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3.png\" alt=\"Search and select the &quot;Copy folder to selected users&quot; action\" width=\"1733\" height=\"950\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3.png 1733w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3-1024x561.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3-768x421.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3-1536x842.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi3-360x197.png 360w\" sizes=\"(max-width: 1733px) 100vw, 1733px\" \/><\/p>\r\n<p>The selected action appears in the workflow. Double click on the action node to open the action\u2019s configuration section.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17300 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4.png\" alt=\"&quot;Copy folder to selected users&quot; action is added to the workflow. \" width=\"1728\" height=\"947\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4.png 1728w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4-1024x561.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4-768x421.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4-1536x842.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi4-360x197.png 360w\" sizes=\"(max-width: 1728px) 100vw, 1728px\" \/><\/p>\r\n\r\n\r\n\r\n<p>Configure the\u00a0<strong>Copy folder to selected users\u00a0<\/strong>action (1). Under the\u00a0<strong>Copy from<\/strong>\u00a0field (2), enter the email of the user, from whom you want to copy the folder. You can select them individually or copy the all using the <strong>&#8216;Select all folders&#8217;<\/strong> option (3).<\/p>\r\n<p>When the User is chosen select the folder from the User\u2019s MyDrive by searching for it (3) or selecting from the user&#8217;s MyDrive Tree (4).<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17299 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5.png\" alt=\"&quot;Copy folder to selected users&quot; action's configuration section.\" width=\"1735\" height=\"947\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5.png 1735w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5-1024x559.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5-768x419.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5-1536x838.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi5-360x196.png 360w\" sizes=\"(max-width: 1735px) 100vw, 1735px\" \/><\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">When all folders are selected, click anywhere outside the action note to close it and select\u00a0<strong>Send Approval Request<\/strong>\u00a0to the Security Officer for review.<\/p>\r\n<p>After selecting\u00a0<strong>Send Approval Request<\/strong>\u00a0(1), a confirmation message will appear.\u00a0<strong>Confirm<\/strong>\u00a0to continue (2).<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17301 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6.png\" alt=\"&quot;Send approval request and &quot;Confirm&quot; buttons are displayed. \" width=\"1736\" height=\"951\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6.png 1736w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6-1024x561.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6-768x421.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6-1536x841.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi6-360x197.png 360w\" sizes=\"(max-width: 1736px) 100vw, 1736px\" \/><\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Security Officer Approval<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">An email will be sent to the Security Officer. The Security officer will receive an email for the approval required.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17302 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7.png\" alt=\"Notification email sent to Security Officer. \" width=\"1730\" height=\"924\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7.png 1730w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7-300x160.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7-1024x547.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7-768x410.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7-1536x820.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi7-360x192.png 360w\" sizes=\"(max-width: 1730px) 100vw, 1730px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p><strong>Note:<\/strong>\u00a0If you have\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approved Flow<\/a>\u00a0approved, the action will be set to run without approval required.<\/p>\r\n<p>The Security Officer can view all the actions to be taken and approve the request.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17303 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8.png\" alt=\"Security Officer's approval section. \" width=\"1734\" height=\"1011\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8.png 1734w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8-300x175.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8-1024x597.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8-768x448.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8-1536x896.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi8-360x210.png 360w\" sizes=\"(max-width: 1734px) 100vw, 1734px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Result<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">When the request is sent and approved the details can be seen in\u00a0the <strong>Workflow\u00a0<\/strong>tab.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Click on the &#8220;Details&#8221; icon for more details.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17304 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi9.png\" alt=\"Workflow details section in Flow. \" width=\"1529\" height=\"833\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi9.png 1529w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi9-300x163.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi9-1024x558.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi9-768x418.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Multi9-360x196.png 360w\" sizes=\"(max-width: 1529px) 100vw, 1529px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">The selected Folders will be copied and added to all the users&#8217;<strong> MyDrive.<\/strong><\/p>\r\n<h2>Related Posts<\/h2>\r\n<ul>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-onboard-google-workspace-users-in-bulk\/\">How to Onboard Google Workspace users in bulk<\/a><\/li>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-copy-folder-to-selected-users-in-bulk\/\">Copy Folder to Selected Users in Bulk in Google Drive<\/a><\/li>\r\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-migrate-bulk-emails-in-google-workspace-2\/\">How to Migrate Bulk Emails in Google Workspace<\/a><\/li>\r\n<\/ul>\r\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows admins to onboard, offboard or modify existing users\/students in bulk. The tool can also copy multiple folders to multiple users into their Google Drive, allowing any selected group of users to have a copy of specific folders\u00a0in\u00a0bulk. This action will create a copy of the existing folders and the copy will be [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":4501,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21,20],"glossaries":[],"doc_tag":[27],"class_list":["post-295","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-drive-management","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-06","word_count":504,"total_views":"1853","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Copy multiple Google Drive Folders to multiple Users - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT Flow\u00a0allows admins to onboard, offboard or modify existing users in bulk. 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