{"id":3412,"date":"2022-04-20T20:04:20","date_gmt":"2022-04-20T19:04:20","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=3412"},"modified":"2024-06-11T16:54:09","modified_gmt":"2024-06-11T15:54:09","password":"","slug":"find-all-files-shared-to-gmail-accounts-and-remove-them","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-all-files-shared-to-gmail-accounts-and-remove-them\/","title":{"rendered":"Find all files shared to Gmail accounts and remove them"},"content":{"rendered":"<p>GAT+ is a Google Workspace audit tool. It provides the Admins with the ability to find and view all the Files in a domain.<\/p>\n<p>As part of the Drive audit, the Admin can find all the files Shared to Gmail accounts and the option to remove those shares.<\/p>\n<h3>Find Files accessed by Gmail accounts<\/h3>\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; External domains<\/strong><\/p>\n<p>Apply filter and search for<\/p>\n<ul>\n<li><strong>Shared with equal gmail.com<\/strong><\/li>\n<\/ul>\n<p>Click on <strong>Apply<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-3414\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_43_53-Window.png\" alt=\"\" width=\"1798\" height=\"804\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_43_53-Window.png 1798w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_43_53-Window-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_43_53-Window-1024x458.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_43_53-Window-768x343.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_43_53-Window-1536x687.png 1536w\" sizes=\"(max-width: 1798px) 100vw, 1798px\" \/><\/p>\n<h3>Result of filter<\/h3>\n<p>The result will give<\/p>\n<ul>\n<li><strong>Owner domain<\/strong> &#8211; the owned domain or subdomain<\/li>\n<li><strong>Shared with<\/strong> &#8211; <strong>gmail.com<\/strong>\n<ul>\n<li>First share &#8211; the first time a file from the particular domain was shared with gmail.com<\/li>\n<li>Last share &#8211; the last time a file from the particular domain was shared with gmail.com<\/li>\n<\/ul>\n<\/li>\n<li><strong>No. of shared files<\/strong> &#8211; number of files shared between the domain and gmail.com<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3416\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_49_03-GAT-1.png\" alt=\"\" width=\"1586\" height=\"413\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_49_03-GAT-1.png 1586w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_49_03-GAT-1-300x78.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_49_03-GAT-1-1024x267.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_49_03-GAT-1-768x200.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-12_49_03-GAT-1-1536x400.png 1536w\" sizes=\"(max-width: 1586px) 100vw, 1586px\" \/><\/p>\n<p>In this case, <strong>select your domain (owner) and Shared with (gmail.com)<\/strong><\/p>\n<ul>\n<li><strong>Click<\/strong> on the <strong>value<\/strong> in No. of shared files (<strong>36<\/strong>)<\/li>\n<\/ul>\n<p>This will lead you to <strong>Drive &gt; Files<\/strong> where <strong>action for removing the shares can be taken.<\/strong><\/p>\n<h3>Remove the gmail.com shares<\/h3>\n<p>Select all the files from the result<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3417\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-13_03_27-Window.png\" alt=\"\" width=\"1899\" height=\"519\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-13_03_27-Window.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-13_03_27-Window-300x82.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-13_03_27-Window-1024x280.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-13_03_27-Window-768x210.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-13_03_27-Window-1536x420.png 1536w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\n<p>Click on the <strong>File operations button &gt; Remove permissions\u00a0<\/strong><\/p>\n<ul>\n<li>Select specific files and remove their gmail.com shares only<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3421\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-14_26_13-Window.png\" alt=\"\" width=\"1553\" height=\"493\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-14_26_13-Window.png 1553w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-14_26_13-Window-300x95.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-14_26_13-Window-1024x325.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-14_26_13-Window-768x244.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-14_26_13-Window-1536x488.png 1536w\" sizes=\"(max-width: 1553px) 100vw, 1553px\" \/><\/p>\n<p>The <strong>Remove permissions<\/strong> button will open a new window where action can be taken.<\/p>\n<ul>\n<li><strong>External<\/strong> &#8211; Click on the<strong> External<\/strong> tab (1)<\/li>\n<li>Click on <strong>Remove only the following External Shares\u00a0<\/strong>button (2)<\/li>\n<li>In <strong>Shares to remove<\/strong> &#8211; enter <strong style=\"font-size: 16px;\">*@gmail.com <\/strong>(3) (wildcard for when many users at the domain have been granted access)<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10535\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/External-shares-1.png\" alt=\"\" width=\"1002\" height=\"1292\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/External-shares-1.png 1002w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/External-shares-1-233x300.png 233w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/External-shares-1-794x1024.png 794w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/External-shares-1-768x990.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/External-shares-1-360x464.png 360w\" sizes=\"(max-width: 1002px) 100vw, 1002px\" \/><\/p>\n<ul>\n<li>Any additional shares can be removed<\/li>\n<\/ul>\n<p>Once ready, click on the <strong>Remove permissions<\/strong> button (4).<\/p>\n<h3>Result<\/h3>\n<p>As a result of this, the <strong>shares to gmail.com accounts <\/strong>for the selected Files<strong> will be removed.<\/strong><\/p>\n<p>Navigate to <strong>GAT+ &gt; Configuration &gt; Admin Log<\/strong> &gt; Permission removal\/<strong>Permission change<\/strong><\/p>\n<p>Click on the &#8220;eye&#8221; icon under Additional information.<\/p>\n<p>This <strong>will show<\/strong> you the <strong>details<\/strong> of the <strong>change done<\/strong>, and the <strong>removed gmail.com accounts from the selected files.<\/strong><\/p>\n<ul>\n<li><strong>General<\/strong> &#8211; will show details for the Remove permissions job<\/li>\n<li><strong>Changes preview<\/strong> &#8211; will show the details for the files and the gmail.com users that were removed<\/li>\n<li><strong>Revert changes<\/strong> &#8211; will revert and restore the removed permissions<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3431\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-15_15_02-GAT.png\" alt=\"\" width=\"1120\" height=\"869\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-15_15_02-GAT.png 1120w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-15_15_02-GAT-300x233.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-15_15_02-GAT-1024x795.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/04\/2022-04-20-15_15_02-GAT-768x596.png 768w\" sizes=\"(max-width: 1120px) 100vw, 1120px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT+ is a Google Workspace audit tool. It provides the Admins with the ability to find and view all the Files in a domain. As part of the Drive audit, the Admin can find all the files Shared to Gmail accounts and the option to remove those shares. Find Files accessed by Gmail accounts Navigate [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-3412","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":375,"total_views":"1756","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Find all files shared to Gmail accounts and remove them - 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