{"id":3602,"date":"2022-06-16T13:56:26","date_gmt":"2022-06-16T12:56:26","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=3602"},"modified":"2025-01-28T06:26:51","modified_gmt":"2025-01-28T06:26:51","password":"","slug":"search-and-add-users-to-all-or-any-drive-or-shared-drive-folder","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/search-and-add-users-to-all-or-any-drive-or-shared-drive-folder\/","title":{"rendered":"Search and add users to all or any Drive or Shared Google Drive Folder"},"content":{"rendered":"<p>GAT Flow is a user management tool for Google Workspace domains.<\/p>\n<p>With Flow, the admin can take multiple different actions on multiple users.<\/p>\n<h3>Search and add a user to all or any Google Shared Drive<\/h3>\n<p>One of the many actions available in Flow is to Search and Add users to all or specific Google Shared Drive.<\/p>\n<p>The admin can give users <em>different permissions<\/em> to <em>different Shared Drives<\/em>.<\/p>\n<p>This can be done in both<strong> Onboarding<\/strong> and <strong>Modifying workflows.<\/strong><\/p>\n<p>It can also be done as a <strong>current<\/strong> <strong>workflow<\/strong>, <strong>event<\/strong>, or <strong>recurring<\/strong> workflow.<\/p>\n<h3>Create workflow<\/h3>\n<p>Navigate to <strong>Flow &gt; Create workflow\u00a0<\/strong><\/p>\n<p>Under <strong>Workflow type<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a workflow name<\/li>\n<li><strong>Workflow description<\/strong> &#8211; enter the description for the workflow, why is the workflow created<\/li>\n<li><strong>Type<\/strong> &#8211; select the type of workflow (<strong>Modify<\/strong>)<\/li>\n<li><strong>Next<\/strong> &#8211; click to proceed to select users<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-large wp-image-4872\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Workflow-for-content-manager-1024x459.png\" alt=\"\" width=\"1024\" height=\"459\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Workflow-for-content-manager-1024x459.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Workflow-for-content-manager-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Workflow-for-content-manager-768x344.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Workflow-for-content-manager.png 1438w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Under <strong>Search for a user\u00a0<\/strong><\/p>\n<p>Pick the users you want to modify and add them to all Shared Drives of the domain.<\/p>\n<ul>\n<li>Search for the user from search options, you can choose\n<ul>\n<li>User<\/li>\n<li>Group<\/li>\n<li>OU<\/li>\n<\/ul>\n<\/li>\n<li><strong>Select the user\u00a0<\/strong><\/li>\n<li><strong>Proceed to Actions\u00a0<\/strong><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3605\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-02-14_52_47-Window.png\" alt=\"\" width=\"1567\" height=\"867\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-02-14_52_47-Window.png 1567w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-02-14_52_47-Window-300x166.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-02-14_52_47-Window-1024x567.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-02-14_52_47-Window-768x425.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-02-14_52_47-Window-1536x850.png 1536w\" sizes=\"(max-width: 1567px) 100vw, 1567px\" \/><\/p>\n<h3 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Actions<\/h3>\n<p>To\u00a0<em>Add action<\/em>\u00a0or\u00a0<em>Add action set<\/em>, please select the plus button shown in the screenshot below accordingly.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-4861\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-action-1024x374.png\" alt=\"\" width=\"1024\" height=\"374\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-action-1024x374.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-action-300x110.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-action-768x281.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Add-action.png 1158w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>If the process hasn\u2019t been set before, please use\u00a0<em>Add action<\/em>\u00a0button and create the node.<\/p>\n<p>Select the action <strong>Folder, Shared Drive permission change<\/strong>\u00a0from the displayed list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-4873\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-permissions-1024x609.png\" alt=\"\" width=\"1024\" height=\"609\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-permissions-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-permissions-300x179.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-permissions-768x457.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-permissions.png 1099w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>Action on <strong>Shared Drive<\/strong> folders<\/p>\n<ul>\n<li><strong>Type<\/strong> &#8211; <strong>Add or Remove\u00a0<\/strong><\/li>\n<li><strong>File type<\/strong> &#8211; <strong>Shared Drive\u00a0<\/strong><\/li>\n<li><strong>Scopes<\/strong> &#8211; Content manager (or any permission desired )<\/li>\n<li><strong>Select all folders\u00a0<\/strong>&#8211; this <strong>will select all the Root Shared Drives of the domain<\/strong><\/li>\n<li><strong>Select all internal folders<\/strong> &#8211; Selects all locally owned Shared Drives.<\/li>\n<li><strong>Select all external folders<\/strong> &#8211; Selects all externally owned Shared Drives.<\/li>\n<li><strong>Alternatively, Individual Shared Drives can be selected.<\/strong><\/li>\n<li><strong>Send approval request<\/strong> &#8211; click on the bottom below to send the Flow request for approval\n<ul>\n<li>If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a> is enabled &#8211; the admin can proceed without approval needed<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7509 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD.png\" alt=\"\" width=\"1607\" height=\"583\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD.png 1607w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-300x109.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-1024x371.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-768x279.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-360x131.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/SD-1536x557.png 1536w\" sizes=\"(max-width: 1607px) 100vw, 1607px\" \/><\/p>\n<p>The same action can be done for any user&#8217;s <strong>Drive Folders<\/strong>.<\/p>\n<ul>\n<li><strong>Type<\/strong> &#8211; <strong>Add<\/strong> or <strong>Remove<\/strong><\/li>\n<li><strong>File type<\/strong> &#8211; Folder<\/li>\n<li><strong>Scopes<\/strong> &#8211; Commenter (or any permission desired)<\/li>\n<li><strong>Select from<\/strong> &#8211; select the email account of the user from whose MyDrive folders the user is to be added or removed<\/li>\n<li><strong>Select all folders<\/strong> &#8211; select all the folders<\/li>\n<li><strong>Select all internal folders<\/strong><\/li>\n<li><strong>Select all external folders<\/strong><\/li>\n<li><strong>Send approval request<\/strong> &#8211; click on the bottom below to send the Flow request for approval\n<ul>\n<li>If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a> is enabled &#8211; the admin can proceed without the approval needed<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-4875\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Folder-permissions-1024x552.png\" alt=\"\" width=\"1024\" height=\"552\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Folder-permissions-1024x552.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Folder-permissions-300x162.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Folder-permissions-768x414.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Folder-permissions.png 1153w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3>Workflow approval<\/h3>\n<p>The Security officer will receive an email to approve the request.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3675\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_29_11-Window.png\" alt=\"\" width=\"1379\" height=\"578\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_29_11-Window.png 1379w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_29_11-Window-300x126.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_29_11-Window-1024x429.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_29_11-Window-768x322.png 768w\" sizes=\"(max-width: 1379px) 100vw, 1379px\" \/><\/p>\n<p>Where they can <strong>Approve<\/strong> or <strong>Deny<\/strong> the request.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3676\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_30_25-Window.png\" alt=\"\" width=\"1537\" height=\"668\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_30_25-Window.png 1537w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_30_25-Window-300x130.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_30_25-Window-1024x445.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-16-14_30_25-Window-768x334.png 768w\" sizes=\"(max-width: 1537px) 100vw, 1537px\" \/><\/p>\n<h3>Result<\/h3>\n<p>At the end of the workflow completion, when the request is <strong>approved:<\/strong><\/p>\n<ul>\n<li>The selected <strong>Users will be added as &#8220;Content Manager&#8221; to All Shared Drives.<\/strong><\/li>\n<li>The selected <strong>Users will be added as &#8220;Commenters&#8221; to all Folders of the chosen user.<\/strong><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a user management tool for Google Workspace domains. With Flow, the admin can take multiple different actions on multiple users. Search and add a user to all or any Google Shared Drive One of the many actions available in Flow is to Search and Add users to all or specific Google Shared [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[],"class_list":["post-3602","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying"],"year_month":"2026-04","word_count":477,"total_views":"2065","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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