{"id":3647,"date":"2022-06-13T12:22:43","date_gmt":"2022-06-13T11:22:43","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=3647"},"modified":"2022-10-04T18:00:32","modified_gmt":"2022-10-04T17:00:32","password":"","slug":"listing-of-all-files-shared-into-the-domain","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/","title":{"rendered":"See listing of all files shared into your Google domain"},"content":{"rendered":"<p>GAT+ provides a super detailed overview of a domain&#8217;s Google Drive.<\/p>\n<p>Admins can view all files<strong> shared out<\/strong> to external users outside the domain and <strong>shared in<\/strong> from outside users into your domain.<\/p>\n<h3>Find externally owned Google Drive files<\/h3>\n<p>In GAT+ navigate to <strong>Drive &gt; Files<\/strong><\/p>\n<p>From the <strong>Drive sharing table<\/strong> click on<strong> Files owned by others shared in<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-3648\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png\" alt=\"\" width=\"1101\" height=\"684\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png 1101w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window-300x186.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window-1024x636.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window-768x477.png 768w\" sizes=\"(max-width: 1101px) 100vw, 1101px\" \/><\/p>\n<p>This will apply a filter<\/p>\n<ul>\n<li><strong>Sharing flags contains Shared in<\/strong><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3650\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_34_34-GAT.png\" alt=\"\" width=\"1065\" height=\"298\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_34_34-GAT.png 1065w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_34_34-GAT-300x84.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_34_34-GAT-1024x287.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_34_34-GAT-768x215.png 768w\" sizes=\"(max-width: 1065px) 100vw, 1065px\" \/><\/p>\n<p>This will show all the files<strong> shared into your domain <\/strong>from<strong> outside your domain.<\/strong><\/p>\n<h3>Google Drive files owned by external users<\/h3>\n<p>The resulting view will show all files where the <strong>owners are external<\/strong> (orange label, see screenshot below)<\/p>\n<p>These are files your users are working on, or can work on, if the <strong>local users<\/strong> have <strong>Contributor<\/strong> (editor) permissions.<\/p>\n<p><span style=\"text-decoration: underline;\">GAT is the only tool that will report\u00a0<span class=\"il\">these.<\/span><\/span><\/p>\n<p>Additional filters can be applied to view<\/p>\n<ul>\n<li>Contributors<\/li>\n<li>Viewers<\/li>\n<li>Updated date<\/li>\n<li>Last access date<\/li>\n<li>Last viewed (local user) (relative)<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3651\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_36_16-GAT.png\" alt=\"\" width=\"1570\" height=\"661\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_36_16-GAT.png 1570w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_36_16-GAT-300x126.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_36_16-GAT-1024x431.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_36_16-GAT-768x323.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_36_16-GAT-1536x647.png 1536w\" sizes=\"(max-width: 1570px) 100vw, 1570px\" \/><\/p>\n<h3>Actions on Externally owned files<\/h3>\n<p>When the files are <strong>owned by<\/strong> an <strong>external entity,<\/strong> there is a limit to the action that can be taken.<\/p>\n<p>You can<strong> remove your domain access to those files<\/strong>, <strong>only if you <\/strong>(user from your domain) have <strong>contributor\/editor rights to the files<\/strong>.<\/p>\n<p>GAT+ will take the local user&#8217;s access to the file and try to remove the permissions. Like with Google Drive files, the editors can add\/remove users from the files.<\/p>\n<p>The contributor\/editor must have a <strong>live account,<\/strong> and not be suspended. This could have further limitations from Google&#8217;s end.<\/p>\n<p><strong>NOTE: <\/strong>Removing your domain from those files, just removes your <strong>own access<\/strong> to them, the <strong>files still exist<\/strong> and are active in the <strong>external users Google Drive<\/strong>.<\/p>\n<h4>Copy Externally owned files<\/h4>\n<p>You can also create a copy of the externally owned files if you have a local user as Contributor\/Editor to the file.<\/p>\n<p>More details can be <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/copy-files-or-folders-from-internal-or-external-users\/\">found here<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT+ provides a super detailed overview of a domain&#8217;s Google Drive. Admins can view all files shared out to external users outside the domain and shared in from outside users into your domain. Find externally owned Google Drive files In GAT+ navigate to Drive &gt; Files From the Drive sharing table click on Files owned [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-3647","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":313,"total_views":"2657","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>See listing of all files shared into your Google domain - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"See files shared into your Google domain, find Google Drive files owned by external users and take actions on them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"See listing of all files shared into your Google domain\" \/>\n<meta property=\"og:description\" content=\"See files shared into your Google domain, find Google Drive files owned by external users and take actions on them.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/\" \/>\n<meta property=\"og:site_name\" content=\"GAT Knowledge Base\" \/>\n<meta property=\"article:modified_time\" content=\"2022-10-04T17:00:32+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/\",\"name\":\"See listing of all files shared into your Google domain - GAT Knowledge Base\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/wp-content\\\/uploads\\\/2022\\\/06\\\/2022-06-13-13_17_18-Window.png\",\"datePublished\":\"2022-06-13T11:22:43+00:00\",\"dateModified\":\"2022-10-04T17:00:32+00:00\",\"description\":\"See files shared into your Google domain, find Google Drive files owned by external users and take actions on them.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/#primaryimage\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/wp-content\\\/uploads\\\/2022\\\/06\\\/2022-06-13-13_17_18-Window.png\",\"contentUrl\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/wp-content\\\/uploads\\\/2022\\\/06\\\/2022-06-13-13_17_18-Window.png\",\"width\":1101,\"height\":684},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/listing-of-all-files-shared-into-the-domain\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Tech Tips\",\"item\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"See listing of all files shared into your Google domain\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#website\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/\",\"name\":\"GAT Knowledge Base\",\"description\":\"Your source of all things GAT\",\"publisher\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-GB\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#organization\",\"name\":\"GAT Labs Knowledge Base\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/wp-content\\\/uploads\\\/2021\\\/11\\\/Group-1159.svg\",\"contentUrl\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/wp-content\\\/uploads\\\/2021\\\/11\\\/Group-1159.svg\",\"width\":361,\"height\":97,\"caption\":\"GAT Labs Knowledge Base\"},\"image\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/#\\\/schema\\\/logo\\\/image\\\/\"}}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"See listing of all files shared into your Google domain - GAT Knowledge Base","description":"See files shared into your Google domain, find Google Drive files owned by external users and take actions on them.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/","og_locale":"en_GB","og_type":"article","og_title":"See listing of all files shared into your Google domain","og_description":"See files shared into your Google domain, find Google Drive files owned by external users and take actions on them.","og_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/","og_site_name":"GAT Knowledge Base","article_modified_time":"2022-10-04T17:00:32+00:00","og_image":[{"url":"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png","type":"","width":"","height":""}],"twitter_card":"summary_large_image","twitter_misc":{"Estimated reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/","url":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/","name":"See listing of all files shared into your Google domain - GAT Knowledge Base","isPartOf":{"@id":"https:\/\/gatlabs.com\/knowledge\/#website"},"primaryImageOfPage":{"@id":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/#primaryimage"},"image":{"@id":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/#primaryimage"},"thumbnailUrl":"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png","datePublished":"2022-06-13T11:22:43+00:00","dateModified":"2022-10-04T17:00:32+00:00","description":"See files shared into your Google domain, find Google Drive files owned by external users and take actions on them.","breadcrumb":{"@id":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/#breadcrumb"},"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/"]}]},{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/#primaryimage","url":"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png","contentUrl":"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-13_17_18-Window.png","width":1101,"height":684},{"@type":"BreadcrumbList","@id":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/gatlabs.com\/knowledge\/"},{"@type":"ListItem","position":2,"name":"Tech Tips","item":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/"},{"@type":"ListItem","position":3,"name":"See listing of all files shared into your Google domain"}]},{"@type":"WebSite","@id":"https:\/\/gatlabs.com\/knowledge\/#website","url":"https:\/\/gatlabs.com\/knowledge\/","name":"GAT Knowledge Base","description":"Your source of all things GAT","publisher":{"@id":"https:\/\/gatlabs.com\/knowledge\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/gatlabs.com\/knowledge\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Organization","@id":"https:\/\/gatlabs.com\/knowledge\/#organization","name":"GAT Labs Knowledge Base","url":"https:\/\/gatlabs.com\/knowledge\/","logo":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/gatlabs.com\/knowledge\/#\/schema\/logo\/image\/","url":"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Group-1159.svg","contentUrl":"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Group-1159.svg","width":361,"height":97,"caption":"GAT Labs Knowledge Base"},"image":{"@id":"https:\/\/gatlabs.com\/knowledge\/#\/schema\/logo\/image\/"}}]}},"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/docs\/3647","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/comments?post=3647"}],"version-history":[{"count":15,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/docs\/3647\/revisions"}],"predecessor-version":[{"id":5258,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/docs\/3647\/revisions\/5258"}],"wp:attachment":[{"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/media?parent=3647"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/doc_category?post=3647"},{"taxonomy":"glossaries","embeddable":true,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/glossaries?post=3647"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/gatlabs.com\/knowledge\/wp-json\/wp\/v2\/doc_tag?post=3647"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}