{"id":3654,"date":"2022-06-13T16:39:35","date_gmt":"2022-06-13T15:39:35","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=3654"},"modified":"2025-01-17T10:29:38","modified_gmt":"2025-01-17T10:29:38","password":"","slug":"access-by-external-user-to-any-file-on-our-domain","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/access-by-external-user-to-any-file-on-our-domain\/","title":{"rendered":"Identify Access by external user to any Google Drive file on our domain"},"content":{"rendered":"<h1>Identify access by an external user to any Google Drive file on our domain<\/h1>\n<p>GAT+ offers full comprehensive Google Drive auditing for Google Workspace domains.<\/p>\n<p>An admin can <strong>search and view<\/strong> Drive shares for the entire domain.<\/p>\n<h3>Find external users on your Google Drive files<\/h3>\n<p>Navigate to<strong> GAT+ &gt; Drive &gt; External users<\/strong><\/p>\n<p>Apply filter to search for the\u00a0<span class=\"il\">external<\/span>\u00a0users &#8211; when the result is displayed, you can see the\u00a0<span class=\"il\">user<\/span>\u00a0and what\u00a0<span class=\"il\">access<\/span>\u00a0they have to what files of your\u00a0<span class=\"il\">domain<\/span>.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-3655\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_29_19-Window.png\" alt=\"\" width=\"1888\" height=\"772\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_29_19-Window.png 1888w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_29_19-Window-300x123.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_29_19-Window-1024x419.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_29_19-Window-768x314.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_29_19-Window-1536x628.png 1536w\" sizes=\"(max-width: 1888px) 100vw, 1888px\" \/><\/p>\n<p>The External users will show a table of each individual external user who has access to any file of your domain.<\/p>\n<ul>\n<li>Owns (not ours) &#8211; Where &#8216;owner&#8217; matches the user&#8217;s email<\/li>\n<li>Can edit (any doc) &#8211; Where contributors contain the user&#8217;s email<\/li>\n<li>Can edit (our docs only) &#8211; Where contributors contain the user email AND owner matches our domain(s).<\/li>\n<li>Can view (any doc) &#8211; Where viewers contain the user&#8217;s email<\/li>\n<li>Can view (our docs only) &#8211; Where viewers contain the user email AND owner matches our domain(s).<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> Shared drive contents are not counted in &#8216;<em>can edit (our docs only)<\/em>&#8216; and &#8216;<em>can view (our docs only)<\/em>&#8216;<\/p>\n<p>Hovering over the &#8220;?&#8221; in the table will show what each heading means.<\/p>\n<h3>Search by owner or users<\/h3>\n<p>Admin can <strong>apply a filter and search<\/strong> for <strong>how many<\/strong> files the <strong>user owns. <\/strong>Maybe by <strong>users<\/strong> &#8211; where the\u00a0<strong><span class=\"il\">user<\/span>\u00a0has\u00a0<span class=\"il\">any<\/span>\u00a0<span class=\"il\">access<\/span>\u00a0to\u00a0<span class=\"il\">any<\/span>\u00a0<span class=\"il\">file<\/span>\/folder<\/strong> of your\u00a0<span class=\"il\">domain<\/span>\u00a0and so on.<\/p>\n<ul>\n<li><strong>Owner <\/strong>equal &#8216;<strong>user&#8217;s email address<\/strong>&#8216;<\/li>\n<li>OR<\/li>\n<li><strong>Users matches<\/strong> (partial string or reg. ex) or <strong>list element equal to <\/strong>gmail.com<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3658\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_50_42-GAT.png\" alt=\"\" width=\"1464\" height=\"764\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_50_42-GAT.png 1464w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_50_42-GAT-300x157.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_50_42-GAT-1024x534.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-14_50_42-GAT-768x401.png 768w\" sizes=\"(max-width: 1464px) 100vw, 1464px\" \/><\/p>\n<h3>Find externally accessed Google Drive files on the domain level<\/h3>\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; External domains<\/strong><\/p>\n<p>Admins can apply filters and search<\/p>\n<ul>\n<li><strong>Owner domain<\/strong> &#8211; enter the external domain needed<\/li>\n<li><strong>Shared with<\/strong> &#8211; enter the external domain a file is &#8216;shared with&#8217;<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3659\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_20_48-Window.png\" alt=\"\" width=\"1840\" height=\"713\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_20_48-Window.png 1840w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_20_48-Window-300x116.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_20_48-Window-1024x397.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_20_48-Window-768x298.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_20_48-Window-1536x595.png 1536w\" sizes=\"(max-width: 1840px) 100vw, 1840px\" \/><\/p>\n<h3>Result<\/h3>\n<p>The result of the above will show.<\/p>\n<p>External users on an (<strong>individual level &#8211; external users ) <\/strong>and <strong>external domains<\/strong> &#8211; all the files <strong>Shared In<\/strong> and <strong>From external users\u00a0<\/strong><\/p>\n<ul>\n<li><strong>Grey<\/strong> background &#8211;<strong> local user<\/strong><\/li>\n<li><strong>Orange<\/strong> background &#8211; <strong>external user<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3660\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_37_24-GAT.png\" alt=\"\" width=\"1526\" height=\"691\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_37_24-GAT.png 1526w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_37_24-GAT-300x136.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_37_24-GAT-1024x464.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2022-06-13-18_37_24-GAT-768x348.png 768w\" sizes=\"(max-width: 1526px) 100vw, 1526px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Identify access by an external user to any Google Drive file on our domain GAT+ offers full comprehensive Google Drive auditing for Google Workspace domains. An admin can search and view Drive shares for the entire domain. Find external users on your Google Drive files Navigate to GAT+ &gt; Drive &gt; External users Apply filter [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-3654","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":348,"total_views":"2624","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Identify Access by external user to any Google Drive file on our domain - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT+ offers full comprehensive Google Drive auditing for Google Workspace domains. 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