{"id":374,"date":"2022-01-05T14:43:02","date_gmt":"2022-01-05T14:43:02","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=374"},"modified":"2026-05-29T17:27:50","modified_gmt":"2026-05-29T16:27:50","password":"","slug":"delete-app-specific-passwords","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/delete-app-specific-passwords\/","title":{"rendered":"Delete app-specific passwords"},"content":{"rendered":"\r\n\r\n\r\n<p class=\"wp-block-paragraph\">GAT Flow is a User management tool (part of the GAT Suite of products). It allows\u00a0<a href=\"https:\/\/admin.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Google Workspace Admins<\/a>\u00a0to Onboard<strong>,<\/strong>\u00a0Offboard, and Modify users of the domain.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">It also allows taking bulk action on multiple users at the same time.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><strong>Delete\u00a0<a href=\"https:\/\/support.google.com\/accounts\/answer\/185833?hl=en\" target=\"_blank\" rel=\"noreferrer noopener\">app-specific password<\/a><\/strong>\u00a0is one of the actions that can be taken using Flow.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><em><strong>*Note:<\/strong>\u00a0App Passwords can only be used with accounts that have\u00a0<a href=\"https:\/\/support.google.com\/accounts\/answer\/185839\" target=\"_blank\" rel=\"noreferrer noopener\">2-Step Verification<\/a>\u00a0turned on.<\/em><\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">This action can be applied in\u00a0<strong>Offboarding\u00a0<\/strong>and<strong>\u00a0Modifying\u00a0<\/strong>workflows, including\u00a0Event\u00a0and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/recurring-workflows\/\" target=\"_blank\" rel=\"noreferrer noopener\">Recurring<\/a>\u00a0workflows<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Set up Flow<\/h2>\r\n\r\n\r\n\r\n<p>Open<strong>\u00a0GAT+\u00a0<\/strong>(1)\u00a0and select\u00a0<strong>Flow<\/strong>\u00a0(2) from the the pop-up menu.<\/p>\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16793 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png\" alt=\"GAT+ dashboard with option to select Flow product.\" width=\"1654\" height=\"575\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png 1654w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-300x104.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1024x356.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-768x267.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-1536x534.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6-360x125.png 360w\" sizes=\"(max-width: 1654px) 100vw, 1654px\" \/><\/p>\r\n\r\n\r\n\r\n<h2>Create Workflow<\/h2>\r\n<p class=\"wp-block-paragraph\"><strong>GAT Flow<\/strong>\u00a0will be open on a new tab.<\/p>\r\n<p class=\"wp-block-paragraph\">From the menu on left, click on\u00a0<strong>Create workflow<\/strong>.<\/p>\r\n\r\n\r\n\r\n<h3>Define <strong>Workflow Type<\/strong><\/h3>\r\n<p class=\"wp-block-paragraph\">A <strong>Define Workflow Type<\/strong> section will be displayed.<\/p>\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Name\u00a0<\/strong>\u2013 enter a name for the workflow<\/li>\r\n<li>Description \u2013 a description of the workflow can be added (optional)<\/li>\r\n<li><strong>Type<\/strong>\u00a0\u2013 select the workflow type<br \/>\r\n<ul>\r\n<li><strong>Modify<\/strong>\u00a0\u2013 modify and update existing users of the domain<\/li>\r\n<li><strong>Offboarding<\/strong> &#8211; remove or deactivate user (delete, archive or suspend)<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li><strong>Run immediately after approval\u00a0<\/strong><\/li>\r\n<li><strong>Next<\/strong>\u00a0\u2013 click on the button to proceed<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-17030 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1.png\" alt=\"Define Workflow Type section is displayed\" width=\"1973\" height=\"884\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1.png 1973w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1-1024x459.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1-768x344.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1-1536x688.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App1-360x161.png 360w\" sizes=\"(max-width: 1973px) 100vw, 1973px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3><strong>Search for User<\/strong><\/h3>\r\n<p class=\"wp-block-paragraph\">In\u00a0<strong>Search for a User\u00a0<\/strong>(1-2) pick any of the option<\/p>\r\n<ul class=\"wp-block-list\">\r\n<li>Search for a<strong>\u00a0User<\/strong>\u00a0\u2013 select individual users<\/li>\r\n<li>Search for a<strong>\u00a0Group<\/strong>\u00a0\u2013 select a group of users<\/li>\r\n<li>Search for an<strong>\u00a0Org. Unit<\/strong>\u00a0\u2013 select Org. Unit of users<\/li>\r\n<li><strong>Classroom<\/strong><\/li>\r\n<li><strong>Import users \u2013\u00a0<\/strong>import used via Google spreadsheet\u00a0<\/li>\r\n<\/ul>\r\n<p>Check the list of selected users under Current selected users section (3), and click<strong>\u00a0Next<\/strong>\u00a0(4) to move on to the next step.<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-17031 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2.png\" alt=\"Search for a User section is displayed. \" width=\"1983\" height=\"886\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2.png 1983w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2-1024x458.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2-768x343.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2-1536x686.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App2-360x161.png 360w\" sizes=\"(max-width: 1983px) 100vw, 1983px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3><strong>Choose Actions<\/strong><\/h3>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16943 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png\" alt=\"Choose Actions section is displayed.\" width=\"1891\" height=\"1001\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png 1891w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1536x813.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-360x191.png 360w\" sizes=\"(max-width: 1891px) 100vw, 1891px\" \/><\/p>\r\n<p>If the process hasn\u2019t been set before, please use\u00a0<em>Add action<\/em>\u00a0button and create the node.\u00a0<\/p>\r\n<p>From the menu that appears, search and select the <strong>Delete app-specific passwords<\/strong> action.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17032 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3.png\" alt=\"Search and action selection section. \" width=\"1983\" height=\"884\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3.png 1983w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3-1024x456.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3-768x342.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3-1536x685.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App3-360x160.png 360w\" sizes=\"(max-width: 1983px) 100vw, 1983px\" \/><\/p>\r\n<p>Once the action is selected, it will be added to the node section. Double click on the action node to open the action\u2019s section.\u00a0<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17033 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4.png\" alt=\"Delete app-specific passwords action is displayed.\" width=\"1984\" height=\"883\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4.png 1984w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4-1024x456.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4-768x342.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4-1536x684.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App4-360x160.png 360w\" sizes=\"(max-width: 1984px) 100vw, 1984px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>Click the <strong>Send approval request<\/strong> button, and then Confirm to proceed.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17034 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6.png\" alt=\"Send approval request button and Confirm button are displayed. \" width=\"1978\" height=\"879\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6.png 1978w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6-300x133.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6-1024x455.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6-768x341.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6-1536x683.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App6-360x160.png 360w\" sizes=\"(max-width: 1978px) 100vw, 1978px\" \/><\/p>\r\n<h3>Security Officer Approval<\/h3>\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">The Security Officer will receive an email for approval unless <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0is deployed.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17036 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5.png\" alt=\"Email notification sent to Security Officer requesting verification. \" width=\"1712\" height=\"842\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5.png 1712w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5-300x148.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5-1024x504.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5-768x378.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5-1536x755.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App5-360x177.png 360w\" sizes=\"(max-width: 1712px) 100vw, 1712px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">This will take them to the\u00a0<strong>Approval<\/strong>\u00a0page, when approved the job will be set to run.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17037 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7.png\" alt=\"Security Officer approval dashboard where they can review and approve or deny the request. \" width=\"1713\" height=\"928\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7.png 1713w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7-300x163.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7-1024x555.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7-768x416.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7-1536x832.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/App7-360x195.png 360w\" sizes=\"(max-width: 1713px) 100vw, 1713px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Result<\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">When the request is approved, the\u00a0<strong>App-specific passwords for the selected users will be deleted.\u00a0<\/strong>The result can be seen in\u00a0<strong>Flow &gt; Workflow<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">The app-specific passwords can be found in Google Account settings<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"wp-image-45493\" title=\"GAT Flow | Delete app-specific passwords 8\" src=\"https:\/\/n.gatlabs.com\/wp-content\/uploads\/2021\/07\/screenshot-myaccount.google.com-2021.07.13-15_43_26.png\" alt=\"GAT Flow | Delete app-specific passwords 8\" \/>\r\n\r\n<\/figure>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">When the Flow job has run, the\u00a0<strong>App passwords will be removed.<\/strong><\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-twentytwentyone-border\"><img decoding=\"async\" class=\"wp-image-45496\" title=\"GAT Flow | Delete app-specific passwords 9\" src=\"https:\/\/n.gatlabs.com\/wp-content\/uploads\/2021\/07\/screenshot-myaccount.google.com-2021.07.13-16_25_33.png\" alt=\"GAT Flow | Delete app-specific passwords 9\" \/>\r\n\r\n<\/figure>\r\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a User management tool (part of the GAT Suite of products). It allows\u00a0Google Workspace Admins\u00a0to Onboard,\u00a0Offboard, and Modify users of the domain. It also allows taking bulk action on multiple users at the same time. Delete\u00a0app-specific password\u00a0is one of the actions that can be taken using Flow. *Note:\u00a0App Passwords can only be [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-374","docs","type-docs","status-publish","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":421,"total_views":"1579","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Delete app-specific passwords - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT Flow is a User management tool (part of the GAT Suite of products). 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