{"id":3808,"date":"2022-06-27T13:24:06","date_gmt":"2022-06-27T12:24:06","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=3808"},"modified":"2026-04-30T12:18:04","modified_gmt":"2026-04-30T11:18:04","password":"","slug":"subscribe-users-to-many-calendars-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/subscribe-users-to-many-calendars-in-bulk\/","title":{"rendered":"Subscribe users to multiple Google Calendars in bulk"},"content":{"rendered":"<p><div class=\"ose-youtube ose-uid-a9631a686e7c0720259d46396411d3fa ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | Subscribe Multiple Users To Google Calendars In Bulk\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/l0MwRYSf1vY?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div><\/p>\n<h1>Manage user&#8217;s Google Calendars in bulk via Flow<\/h1>\n<p>GAT Flow allows Google Workspace Admins to take bulk actions for multiple users at the same time.<\/p>\n<p>One of the options available is allowing many users to be subscribed to multiple different Google Calendars.<\/p>\n<p>Below are the steps to select many users and subscribe to multiple different calendars.<\/p>\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Flow<\/h3>\n<p>Navigate to\u00a0<strong>GAT+ &gt; Flow<\/strong><\/p>\n<p class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-49 jetpack-lazy-image jetpack-lazy-image--handled\" title=\"GAT Flow | How To Bulk Add User's to Calendar 1\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png\" sizes=\"(max-width: 318px) 100vw, 318px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png 318w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30-300x265.png 300w\" alt=\"\" width=\"318\" height=\"281\" data-lazy-loaded=\"1\" \/><\/p>\n<h3 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Set up the workflow<\/h3>\n<p>Navigate to\u00a0<strong>Flow<\/strong>\u00a0\u2192\u00a0<strong>Create workflow\u00a0<\/strong><\/p>\n<h4 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Workflow type<\/h4>\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16586 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot.png\" alt=\"Creating a workflow to add multiple users to calendars\" width=\"1657\" height=\"1273\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot.png 1657w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot-300x230.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot-1024x787.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot-768x590.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot-1536x1180.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_31_10-Greenshot-360x277.png 360w\" sizes=\"(max-width: 1657px) 100vw, 1657px\" \/><\/p>\n<p><strong>Search for a User<\/strong><\/p>\n<p>Search for the users and add them<\/p>\n<ul class=\"wp-block-list\">\n<li>Search for a user \u2013 click and search for individual users<\/li>\n<li>Search for a group\u00a0\u2013 click and search for a group of users<\/li>\n<li>Search for an OU \u2013 click and search for the OU of users<\/li>\n<li>Search for a classroom \u2013 click and search for a classroom of users<\/li>\n<li><strong>Next<\/strong>\u00a0\u2013 click to proceed further<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16587 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08.png\" alt=\"Selecting users for the workflow\" width=\"1661\" height=\"1274\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08.png 1661w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08-300x230.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08-1024x785.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08-768x589.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08-1536x1178.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_33_08-360x276.png 360w\" sizes=\"(max-width: 1661px) 100vw, 1661px\" \/><\/p>\n<h3 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Choose actions<\/h3>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Adding actions to the workflow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\n<p>When selecting <em>Add action<\/em>, a menu with different options will be displayed.<\/p>\n<p>Search for the \u201c<strong>Add user to calendars<\/strong>\u201d (1) option it will be under the\u00a0<strong>Calendars<\/strong>\u00a0tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16296 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58.png\" alt=\"Adding the 'Add users to calendars' action in a workflow\" width=\"1744\" height=\"1246\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58.png 1744w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-300x214.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-1024x732.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-1536x1097.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-03-27-14_50_58-360x257.png 360w\" sizes=\"(max-width: 1744px) 100vw, 1744px\" \/><\/p>\n<p>When the action is selected, fill in the following details:<\/p>\n<ul>\n<li><strong>Add to<\/strong>\u00a0\u2013 enter the users from whose calendar you want to add users to\n<ul>\n<li>You can also search and enter\u00a0<strong>any calendar<\/strong>\u00a0available<\/li>\n<\/ul>\n<\/li>\n<li><strong>Permission<\/strong>\u00a0\u2013 select the type of permission to add\n<ul>\n<li><strong>Writer<\/strong><\/li>\n<li><strong>Owner<\/strong><\/li>\n<li><strong>Reader<\/strong><\/li>\n<li><strong>Free\/busy reader<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Subscribe<\/strong>\u00a0\u2013 subscribe to the selected calendars\n<ul>\n<li><strong>Enable or Disable<\/strong>\u00a0the subscription<\/li>\n<\/ul>\n<\/li>\n<li><strong>Send invitation email\u00a0<\/strong>\u2013 have an invitation email sent\n<ul>\n<li><strong>Enable or Disable\u00a0<\/strong>the invitation.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16588 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46-.png\" alt=\"Configuring the 'Add users to calendars' action in a workflow\" width=\"1660\" height=\"1275\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46-.png 1660w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46--300x230.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46--1024x787.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46--768x590.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46--1536x1180.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_45_46--360x277.png 360w\" sizes=\"(max-width: 1660px) 100vw, 1660px\" \/><\/p>\n<p><strong>Send approval request<\/strong>\u00a0\u2013 click to send the request to the security officer.<\/p>\n<p>Note: The Admin can have pre-approved access, if enabled and used no approval email will be sent. Please\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">check for more information<\/a><\/p>\n<h4 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Security officer approval<\/h4>\n<p>The Security officer will receive an email notification to approve the request.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16589 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_55_42.png\" alt=\"Security officer approval email \" width=\"1175\" height=\"758\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_55_42.png 1175w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_55_42-300x194.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_55_42-1024x661.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_55_42-768x495.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-11_55_42-360x232.png 360w\" sizes=\"(max-width: 1175px) 100vw, 1175px\" \/><\/p>\n<p>The details of the workflow can be seen by the Admin in the\u00a0<strong>Workflow<\/strong>\u00a0tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16590 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59.png\" alt=\"Workflow results table\" width=\"1660\" height=\"1275\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59.png 1660w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59-300x230.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59-1024x787.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59-768x590.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59-1536x1180.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_03_59-360x277.png 360w\" sizes=\"(max-width: 1660px) 100vw, 1660px\" \/><\/p>\n<h3 id=\"5-toc-title\" class=\"betterdocs-content-heading\">Result<\/h3>\n<p>The users will be added to the selected calendars with different types of permissions such as Owner, Writer, Reader, and Free\/busy reader.<\/p>\n<p><strong>The selected users will have the Calendars added to their calendar and subscribed<\/strong><\/p>\n<p>The Users picked in the \u201cSearch for a user\u201d tab, will be\u00a0<strong>added (subscribed) as readers to the chosen calendars<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16591 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03.png\" alt=\"Gmail calendar\" width=\"1653\" height=\"1238\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03.png 1653w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03-300x225.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03-1024x767.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03-768x575.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03-1536x1150.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/2026-04-30-12_14_03-360x270.png 360w\" sizes=\"(max-width: 1653px) 100vw, 1653px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Manage user&#8217;s Google Calendars in bulk via Flow GAT Flow allows Google Workspace Admins to take bulk actions for multiple users at the same time. One of the options available is allowing many users to be subscribed to multiple different Google Calendars. Below are the steps to select many users and subscribe to multiple different [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[39],"glossaries":[],"doc_tag":[27],"class_list":["post-3808","docs","type-docs","status-publish","hentry","doc_category-calendar-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":492,"total_views":"1493","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Calendar Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/calendar-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - 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