{"id":3808,"date":"2022-06-27T13:24:06","date_gmt":"2022-06-27T12:24:06","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=3808"},"modified":"2022-09-23T15:35:45","modified_gmt":"2022-09-23T14:35:45","password":"","slug":"subscribe-users-to-many-calendars-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/subscribe-users-to-many-calendars-in-bulk\/","title":{"rendered":"Subscribe users to multiple Google Calendars in bulk"},"content":{"rendered":"<p><div class=\"ose-youtube ose-uid-a9631a686e7c0720259d46396411d3fa ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | Subscribe Multiple Users To Google Calendars In Bulk\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/l0MwRYSf1vY?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div><\/p>\n<h1>Manage user&#8217;s Google Calendars in bulk via Flow<\/h1>\n<p>GAT Flow allows Google Workspace Admins to take bulk actions for multiple users at the same time.<\/p>\n<p>One of the options available is allowing many users to be subscribed to multiple different Google Calendars.<\/p>\n<p>Below are the steps to select many users and subscribe to multiple different calendars.<\/p>\n<h3 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Flow<\/h3>\n<p>Navigate to\u00a0<strong>GAT+ &gt; Flow<\/strong><\/p>\n<p class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" class=\"wp-image-49 jetpack-lazy-image jetpack-lazy-image--handled\" title=\"GAT Flow | How To Bulk Add User's to Calendar 1\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png\" sizes=\"(max-width: 318px) 100vw, 318px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png 318w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30-300x265.png 300w\" alt=\"\" width=\"318\" height=\"281\" data-lazy-loaded=\"1\" \/><\/p>\n<h3 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Set up the workflow<\/h3>\n<p>Navigate to\u00a0<strong>Flow<\/strong>\u00a0\u2192\u00a0<strong>Create workflow\u00a0<\/strong><\/p>\n<h4 id=\"2-toc-title\" class=\"betterdocs-content-heading\"><strong>Workflow type\u00a0<\/strong><\/h4>\n<p>Enter the details<\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter a name for the workflow<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select the workflow type \u2013\u00a0<strong>Modify<\/strong><\/li>\n<li><strong>Next<\/strong>\u00a0\u2013 click to proceed<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3800 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_48_06-GAT-Flow.png\" sizes=\"(max-width: 1565px) 100vw, 1565px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_48_06-GAT-Flow.png 1565w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_48_06-GAT-Flow-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_48_06-GAT-Flow-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_48_06-GAT-Flow-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_48_06-GAT-Flow-1536x813.png 1536w\" alt=\"\" width=\"1565\" height=\"828\" data-lazy-loaded=\"1\" \/><\/p>\n<p><strong>Search for a User<\/strong><\/p>\n<p>Search for the users and add them<\/p>\n<ul>\n<li>Search for a user \u2013 click and search for individual users<\/li>\n<li>Search for a group\u00a0\u2013 click and search for a group of users<\/li>\n<li>Search for an OU \u2013 click and search for the OU of users<\/li>\n<li><strong>Proceed to actions<\/strong>\u00a0\u2013 click to proceed further<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-3801 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_49_11-GAT-Flow.png\" sizes=\"(max-width: 1227px) 100vw, 1227px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_49_11-GAT-Flow.png 1227w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_49_11-GAT-Flow-300x180.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_49_11-GAT-Flow-1024x615.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_49_11-GAT-Flow-768x461.png 768w\" alt=\"\" width=\"1227\" height=\"737\" data-lazy-loaded=\"1\" \/><\/p>\n<h3 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Choose actions<\/h3>\n<p>To\u00a0<em>Add action<\/em>\u00a0or\u00a0<em>Add action set<\/em>, please select the plus button shown in the screenshot below accordingly.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4930\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action.png\" alt=\"\" width=\"992\" height=\"307\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action.png 992w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action-300x93.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/Choose-action-768x238.png 768w\" sizes=\"(max-width: 992px) 100vw, 992px\" \/><\/p>\n<p>When selecting <em>Add action<\/em>, a menu with different options will be displayed.<\/p>\n<p>Under the\u00a0<strong>Calendars<\/strong>\u00a0tab, select<strong>\u00a0Add user to calendars<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-5161\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Add-user-to-calendars-1024x286.png\" alt=\"\" width=\"1024\" height=\"286\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Add-user-to-calendars-1024x286.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Add-user-to-calendars-300x84.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Add-user-to-calendars-768x214.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Add-user-to-calendars.png 1029w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>When the action is selected, fill in the following details:<\/p>\n<ul>\n<li><strong>Add to<\/strong>\u00a0\u2013 enter the users from whose calendar you want to add users to<\/li>\n<li><strong>Permission<\/strong>\u00a0\u2013 select the type of permission to add\n<ul>\n<li><strong>Owner<\/strong><\/li>\n<li><strong>Writer<\/strong><\/li>\n<li><strong>Reader<\/strong><\/li>\n<li><strong>Free\/busy reader<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Subscribe<\/strong>\u00a0\u2013 subscribe to the selected calendars\n<ul>\n<li>enable or disable the checkmark<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-5163\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Acctions-to-add-user-to-cal-1024x693.png\" alt=\"\" width=\"1024\" height=\"693\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Acctions-to-add-user-to-cal-1024x693.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Acctions-to-add-user-to-cal-300x203.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Acctions-to-add-user-to-cal-768x520.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/06\/Acctions-to-add-user-to-cal.png 1074w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><strong>Send approval request<\/strong>\u00a0\u2013 click to send the request to the security officer.<\/p>\n<p>Note: The Admin can have pre-approved access, if enabled and used no approval email will be sent. Please\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">check for more information<\/a><\/p>\n<h4 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Security officer approval<\/h4>\n<p>The Security officer will receive an email notification to approve the request.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3803 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_59_29-GAT-Flow-Approval-request-for-flow-process-alex.bell@gedudemobsn.com-BSN-E.png\" sizes=\"(max-width: 1147px) 100vw, 1147px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_59_29-GAT-Flow-Approval-request-for-flow-process-alex.bell@gedudemobsn.com-BSN-E.png 1147w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_59_29-GAT-Flow-Approval-request-for-flow-process-alex.bell@gedudemobsn.com-BSN-E-300x187.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_59_29-GAT-Flow-Approval-request-for-flow-process-alex.bell@gedudemobsn.com-BSN-E-1024x638.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-14_59_29-GAT-Flow-Approval-request-for-flow-process-alex.bell@gedudemobsn.com-BSN-E-768x479.png 768w\" alt=\"\" width=\"1147\" height=\"715\" data-lazy-loaded=\"1\" \/><\/p>\n<p>The details of the workflow can be seen by the Admin in the\u00a0<strong>Workflow<\/strong>\u00a0tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3804 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_05_56-GAT-Flow.png\" sizes=\"(max-width: 1564px) 100vw, 1564px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_05_56-GAT-Flow.png 1564w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_05_56-GAT-Flow-300x112.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_05_56-GAT-Flow-1024x384.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_05_56-GAT-Flow-768x288.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_05_56-GAT-Flow-1536x576.png 1536w\" alt=\"\" width=\"1564\" height=\"586\" data-lazy-loaded=\"1\" \/><\/p>\n<h3 id=\"5-toc-title\" class=\"betterdocs-content-heading\">Result<\/h3>\n<p>The users will be added to the selected calendars with different types of permissions such as Owner, Writer, Reader, and Free\/busy reader.<\/p>\n<p><strong>The selected users will have the Calendars added to their calendar and subscribed<\/strong><\/p>\n<p>The Users picked in the \u201cSearch for a user\u201d tab, will be\u00a0<strong>added (subscribed) as readers to the chosen calendars<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3805 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_09_20-BSN-Edu-Domain-Calendar-Week-of-June-26-2022.png\" sizes=\"(max-width: 1097px) 100vw, 1097px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_09_20-BSN-Edu-Domain-Calendar-Week-of-June-26-2022.png 1097w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_09_20-BSN-Edu-Domain-Calendar-Week-of-June-26-2022-300x157.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_09_20-BSN-Edu-Domain-Calendar-Week-of-June-26-2022-1024x537.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-06-27-15_09_20-BSN-Edu-Domain-Calendar-Week-of-June-26-2022-768x403.png 768w\" alt=\"\" width=\"1097\" height=\"575\" data-lazy-loaded=\"1\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Manage user&#8217;s Google Calendars in bulk via Flow GAT Flow allows Google Workspace Admins to take bulk actions for multiple users at the same time. One of the options available is allowing many users to be subscribed to multiple different Google Calendars. Below are the steps to select many users and subscribe to multiple different [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[39],"glossaries":[],"doc_tag":[27],"class_list":["post-3808","docs","type-docs","status-publish","hentry","doc_category-calendar-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":362,"total_views":"1443","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Calendar Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/calendar-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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