{"id":4066,"date":"2022-07-20T15:04:11","date_gmt":"2022-07-20T14:04:11","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=4066"},"modified":"2026-06-02T16:07:27","modified_gmt":"2026-06-02T15:07:27","password":"","slug":"conditional-workflows","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-workflows\/","title":{"rendered":"GAT Flow: Conditional Workflows for Google Workspace"},"content":{"rendered":"<h2>GAT Flow: Conditional Workflows for Google Workspace<\/h2>\n<p><div class=\"ose-youtube ose-uid-ae22b49528dc6c94fe6e776825cdc620 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | Conditional Workflows\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/xnxpYQvUBDM?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div><\/p>\n<p>GAT Flow is a powerful user management tool for Google Workspace admins.<\/p>\n<p>Admins typically use it to easily <strong>onboard<\/strong>, <strong>offboard,<\/strong> and <strong>modify<\/strong> users across their Google Workspace domain and automate relevant admin tasks.<\/p>\n<h2>Conditional Workflows for Google Workspace<\/h2>\n<p>Using a <strong>conditional workflow, <\/strong>you can<strong> specify a condition based on which steps are to be executed or skipped.<\/strong><\/p>\n<p>Conditional workflows are available\u00a0in:<\/p>\n<ul>\n<li><strong>Action set<\/strong> &#8211; setting up, as in Action set<\/li>\n<li><strong>Create workflow<\/strong> &#8211; create a one-off workflow<\/li>\n<li><strong>Event workflow<\/strong> &#8211; create an automated workflow based on different Events occurring<\/li>\n<li><strong>Recurring workflow<\/strong> &#8211; create an automated workflow based on the Time period<\/li>\n<\/ul>\n<h3>How to use Conditional Workflows?<\/h3>\n<p>The conditional workflow is used when you create any type of workflow.<\/p>\n<h4>Choose actions<\/h4>\n<p>The <strong>condition workflow<\/strong> can be selected in the Actions tab on every workflow.<\/p>\n<p>In the Choose actions section, click on the<strong> + button<\/strong> to add a note, select <strong>Add condition<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17066 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer.png\" alt=\"The condition workflow can be selected in the Actions tab on every workflow.\" width=\"1909\" height=\"895\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer.png 1909w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer-300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer-1024x480.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer-768x360.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer-1536x720.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_46_08-Downloads-File-Explorer-360x169.png 360w\" sizes=\"(max-width: 1909px) 100vw, 1909px\" \/><\/p>\n<p>When the &#8220;condition&#8221; is added, double-click to set up the condition.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-17068\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02-.png\" alt=\"\" width=\"1908\" height=\"902\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02-.png 1908w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02--300x142.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02--1024x484.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02--768x363.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02--1536x726.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_50_02--360x170.png 360w\" sizes=\"(max-width: 1908px) 100vw, 1908px\" \/><\/p>\n<p>The conditions will be shown; select any of the multiple lists of conditions.<\/p>\n<h3>Conditions<\/h3>\n<p>Select any of the conditional options and fill in the details. Set up the<strong> condition<\/strong> to be <strong>AND<\/strong> or <strong>OR.<\/strong><\/p>\n<ul>\n<li>Group<\/li>\n<li>Email<\/li>\n<li>Org. unit<\/li>\n<li>Active<\/li>\n<li>Suspended<\/li>\n<li>Archived<\/li>\n<li>Admin<\/li>\n<li>Licence<\/li>\n<li>Files count<\/li>\n<li>Last login<\/li>\n<li>Created at<\/li>\n<li>Employee ID<\/li>\n<li>Employee title<\/li>\n<li>Employee type<\/li>\n<li>Is manager<\/li>\n<li>Manager email<\/li>\n<li>Department<\/li>\n<li>Cost centre<\/li>\n<li>Building ID<\/li>\n<li>Floor name<\/li>\n<li>Floor section<\/li>\n<li>Work phone<\/li>\n<li>User ID &#8211; User ID\n<ul>\n<li><strong>Custom attributes\u00a0<\/strong><\/li>\n<li>Select any of your custom attributes to work as a condition<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17069 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33-.png\" alt=\"Group Email Org. unit Active Suspended Archived Admin Licence Files count Last login Created at Employee ID Employee title Employee type Is manager Manager email Department Cost centre Building ID Floor name Floor section Work phone User ID - User ID Custom attributes\u00a0 Select any of your custom attributes to work as a condition\" width=\"1912\" height=\"901\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33-.png 1912w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33--300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33--1024x483.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33--768x362.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33--1536x724.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_55_33--360x170.png 360w\" sizes=\"(max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<h4><strong>Example<\/strong><\/h4>\n<p>In the condition, you can set up whatever you want to be a trigger condition.<\/p>\n<p>Criteria in which, if met, x action will happen or not.<\/p>\n<p>The condition we select is Suspended equal to No (<strong>not suspended<\/strong>) and org. unit equal to Marketing<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17071\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35-.png\" alt=\"\" width=\"1909\" height=\"756\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35-.png 1909w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35--300x119.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35--1024x406.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35--768x304.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35--1536x608.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-17_59_35--360x143.png 360w\" sizes=\"(max-width: 1909px) 100vw, 1909px\" \/><\/p>\n<p>Additionally, add a note to know what is the condition.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17072 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24-.png\" alt=\"Additionally, add a note to know what is the condition.\" width=\"1911\" height=\"882\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24-.png 1911w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24--300x138.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24--1024x473.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24--768x354.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24--1536x709.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_01_24--360x166.png 360w\" sizes=\"(max-width: 1911px) 100vw, 1911px\" \/><\/p>\n<p>Fill in additional action to be triggered based on the Condition set.<\/p>\n<p>Click on the + button for each outcome, if the condition criteria is met (Yes) or not (No).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17073 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08-.png\" alt=\"Click on the + button for each outcome, if the condition criteria is met (Yes) or not (No).\" width=\"1908\" height=\"900\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08-.png 1908w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08--300x142.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08--1024x483.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08--768x362.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08--1536x725.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2026-06-02-18_04_08--360x170.png 360w\" sizes=\"(max-width: 1908px) 100vw, 1908px\" \/><\/p>\n<h3>Conclusion<\/h3>\n<p>As a <strong>result<\/strong> of the workflow, the <strong>outcome of it will be based<\/strong> on whether the <strong>condition is met or not.<\/strong><\/p>\n<p>Integrating conditions into your GAT Flow workflows transforms routine Google Workspace administration into a smart, hands-off operation.<\/p>\n<p>Instead of building separate workflows for different scenarios, conditional logic allows you to house multi-layered processes within a single execution plan.<\/p>\n<p>By leveraging triggers &#8211; from suspension status to custom department attributes &#8211; you reduce the risk of administrative error, enforce organizational policies automatically, and save valuable IT hours.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow: Conditional Workflows for Google Workspace GAT Flow is a powerful user management tool for Google Workspace admins. Admins typically use it to easily onboard, offboard, and modify users across their Google Workspace domain and automate relevant admin tasks. Conditional Workflows for Google Workspace Using a conditional workflow, you can specify a condition based [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-4066","docs","type-docs","status-publish","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-06","word_count":431,"total_views":"1637","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - 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