{"id":4084,"date":"2022-07-21T13:38:40","date_gmt":"2022-07-21T12:38:40","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=4084"},"modified":"2025-02-04T17:45:04","modified_gmt":"2025-02-04T17:45:04","password":"","slug":"creating-a-workflow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/creating-a-workflow\/","title":{"rendered":"GAT Flow: Creating a Workflow"},"content":{"rendered":"<p>GAT Flow is a User Management tool for <a href=\"https:\/\/workspace.google.com\/\">Google Workspace<\/a> Admins to<strong>\u00a0take a single or bulk action to Onboard (create), Offboard (delete), or Modify (update)<\/strong> users.<\/p>\n<h2>Creating a Workflow<\/h2>\n<p>In GAT Flow, you can create different types of <strong>Workflow<\/strong> as per your organization&#8217;s requirement that contains action sets. You can also create multiple workflows at the same time. Every department in your organization can have its own unique workflow, and every workflow can be fed individual user names or a list from a sheet.<\/p>\n<p>An admin can set this up by clicking\u00a0<strong>&#8216;Create workflow&#8217;, <\/strong>giving it a name, and selecting the <strong>type<\/strong> of workflow<strong> &#8211; &#8216;Onboarding&#8217;, &#8216;Offboarding&#8217;, or &#8216;Modify&#8217;.<\/strong><\/p>\n<p>NOTE: Offboarding will delete the selected User, Group or Organisational Unit.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-large wp-image-12243\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1-1024x506.png\" alt=\"\" width=\"800\" height=\"395\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1-1024x506.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1-300x148.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1-768x379.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1-1536x759.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1-360x178.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Work-1.png 1915w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Notify<\/strong> \u2013 use to designate a specific person or group of users to be notified when the workflow is completed<\/li>\n<li><strong>Workflow tags<\/strong> \u2013 use to apply your customized tags for easier workflow identification. <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-create-workflow-tags-in-gat-flow\/\">How to Create Workflow Tags in GAT Flow<\/a><\/li>\n<\/ul>\n<p>Once you are ready, click <strong>&#8216;Next&#8217;<\/strong><\/p>\n<p>Select the User, Group, or Organisational Unit, you want the actions to affect.<\/p>\n<p>When you are finished select <strong>&#8216;Proceed to actions&#8217;<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-4144 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-5.png\" alt=\"Select user, department, or OU to set up workflow\" width=\"1916\" height=\"527\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-5.png 1916w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-5-300x83.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-5-1024x282.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-5-768x211.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-5-1536x422.png 1536w\" sizes=\"(max-width: 1916px) 100vw, 1916px\" \/><\/p>\n<p>The next screen will allow you to choose what actions you would like to take on the selected users.<\/p>\n<p>Two option buttons are available. The first will allow you to <strong>choose an action<\/strong>, the second will allow you to choose a predetermined <strong>set of actions<\/strong> if you have set them up.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-4113 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-4.png\" alt=\"Select actions in workflow\" width=\"1906\" height=\"914\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-4.png 1906w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-4-300x144.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-4-1024x491.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-4-768x368.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/GAT-Flow-4-1536x737.png 1536w\" sizes=\"(max-width: 1906px) 100vw, 1906px\" \/><\/p>\n<p>When you press either button, a new menu will appear with a list of possible options.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4134 size-full\" style=\"font-weight: inherit;\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Screenshot-2022-07-21-13.18.26.png\" alt=\"Possible action items for workflow\" width=\"1912\" height=\"922\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Screenshot-2022-07-21-13.18.26.png 1912w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Screenshot-2022-07-21-13.18.26-300x145.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Screenshot-2022-07-21-13.18.26-1024x494.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Screenshot-2022-07-21-13.18.26-768x370.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/Screenshot-2022-07-21-13.18.26-1536x741.png 1536w\" sizes=\"(max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>You can configure each action to your needs once selected.<\/p>\n<p>Once you have chosen the specific actions and configured each action, you can click <strong>&#8216;Send approval request&#8217;<\/strong><\/p>\n<p>The request will then be sent to the <strong>Security Officer via email. <\/strong>The workflow will start running once they have been approved by the officer.<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-shield-send-workflow-approval-reminders-to-security-officers\/\">GAT Shield: Send workflow approval reminders to Security Officers<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-users-audit\/\">Users audit overview with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-flow-advanced\/\">Conditional Workflow: Complex Use Cases in GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a User Management tool for Google Workspace Admins to\u00a0take a single or bulk action to Onboard (create), Offboard (delete), or Modify (update) users. Creating a Workflow In GAT Flow, you can create different types of Workflow as per your organization&#8217;s requirement that contains action sets. You can also create multiple workflows at [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":4501,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[18],"glossaries":[],"doc_tag":[27],"class_list":["post-4084","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-products-overview","doc_tag-gat-flow"],"year_month":"2026-04","word_count":331,"total_views":"1709","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"jgrimes","author_nicename":"jgrimes","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/jgrimes\/"},"doc_category_info":[{"term_name":"Products Overview","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/products-overview\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>GAT Flow: Creating a Workflow - 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