{"id":4105,"date":"2022-08-15T17:45:28","date_gmt":"2022-08-15T16:45:28","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=4105"},"modified":"2023-08-01T15:27:05","modified_gmt":"2023-08-01T14:27:05","password":"","slug":"report-on-non-updated-google-sites-in-any-given-time","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/report-on-non-updated-google-sites-in-any-given-time\/","title":{"rendered":"Report on Non-Updated Google Sites in any given time"},"content":{"rendered":"<h2>Google Sites Audit and Management<\/h2>\n<p>With GAT+ you can automatically update Google Site users if they are not updated in 90 days.<\/p>\n<h2>Audit Google Sites<\/h2>\n<p>In GAT+ under the Drive Audit section (1) under the Files Tab (2), you can see all <b>Google Sites<\/b> in the domain by clicking on the one-click table at the top right under &#8220;Sites&#8221; (3)<\/p>\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; Files<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-4356 size-full\" title=\"Filter and Find Non-Updated Google Sites\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_44_26-Window.png\" alt=\"\" width=\"1596\" height=\"657\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_44_26-Window.png 1596w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_44_26-Window-300x123.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_44_26-Window-1024x422.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_44_26-Window-768x316.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_44_26-Window-1536x632.png 1536w\" sizes=\"(max-width: 1596px) 100vw, 1596px\" \/><\/p>\n<p>The screen below shows the filter being applied given that the funnel icon activates and turns colour blue (1)<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-4357 size-full\" title=\"Narrow down filter to identify Non-Updated Google Sites in any given timeframe\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_46_48-Window.png\" alt=\"\" width=\"1341\" height=\"530\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_46_48-Window.png 1341w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_46_48-Window-300x119.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_46_48-Window-1024x405.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_46_48-Window-768x304.png 768w\" sizes=\"(max-width: 1341px) 100vw, 1341px\" \/><\/p>\n<h2>Schedule weekly report<\/h2>\n<p>When you click\u00a0 the blue funnel icon, you will see the filter applied and you can add a rule to identify any updated file in any given time, in the example below you can see the filter will return files older than 90 days (3)<\/p>\n<p>Definition AND<\/p>\n<p>+ Add rule<\/p>\n<ul>\n<li><b>Type&gt;equal&gt;Site<\/b><\/li>\n<li><b>Updated (relative)&gt; older than X days&gt; ( 90 )<\/b><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-4358 size-full\" title=\"Find Non-Updated Google Sites in the last 90 days\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_49_40-Window.png\" alt=\"\" width=\"1112\" height=\"749\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_49_40-Window.png 1112w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_49_40-Window-300x202.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_49_40-Window-1024x690.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_49_40-Window-768x517.png 768w\" sizes=\"(max-width: 1112px) 100vw, 1112px\" \/><\/p>\n<ul>\n<li><b>Scheduled (4)<\/b>\u00a0&#8211; set up as scheduled report<\/li>\n<li><b>Occurrence<\/b>\u00a0&#8211; select when the report\u00a0to run<\/li>\n<li><b>Enabled (1)<\/b> &#8211; Make sure the box is checked (\u2705)<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4359 size-full\" title=\"Schedule a report for Non-Updated Google Sites\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_51_31-Window.png\" alt=\"\" width=\"1114\" height=\"760\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_51_31-Window.png 1114w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_51_31-Window-300x205.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_51_31-Window-1024x699.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_51_31-Window-768x524.png 768w\" sizes=\"(max-width: 1114px) 100vw, 1114px\" \/><\/p>\n<ul>\n<li><b>Click Apply and schedule to run the report.<\/b><\/li>\n<\/ul>\n<h2>Scheduled Report Results<\/h2>\n<p><strong>This will show all Google Sites and if they were NOT updated in the last 90 days (OR older than 90 days).<\/strong><\/p>\n<p><strong>NOTE:<\/strong> When the report is generated it &#8220;<strong>will go 90 days back<\/strong>&#8220;, and <strong>every weekend (the report) will move forward<\/strong>, so again for the <strong>last 90 days<\/strong> &#8211; from this week and onwards.<\/p>\n<h2>Editing Scheduled Report<\/h2>\n<p>On the report then you can take further action and auto-send email to the users that the site is not being updated for example etc.<\/p>\n<p>Navigate to <strong>GAT+ Configuration (1)&gt; Scheduled report(2) &gt; Find the &#8216;Site&#8217; report &gt; Job Action Edit (under Actions) (3)&gt; Configure (4)&gt;Save Settings (5)<\/strong><\/p>\n<p>In the &#8216;Configure&#8217; section, fill in the details:<\/p>\n<ul>\n<li><strong>Status<\/strong> &#8211; Enabled<\/li>\n<li><strong>Report only<\/strong> &#8211; report only without taking the actions above &#8211; <strong>IMPORTANT<\/strong><\/li>\n<li><strong>Notify local users<\/strong> &#8211; owners\n<ul>\n<li>Email Subject<\/li>\n<li>Email Message<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4360 size-full\" title=\"Change people to notify for Non-Updated Google Sites\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_54_33-Window.png\" alt=\"\" width=\"1882\" height=\"886\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_54_33-Window.png 1882w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_54_33-Window-300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_54_33-Window-1024x482.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_54_33-Window-768x362.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/2022-08-15-16_54_33-Window-1536x723.png 1536w\" sizes=\"(max-width: 1882px) 100vw, 1882px\" \/><\/p>\n<h3>Related Posts<\/h3>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-users-from-google-sites\/\">Remove users from Google sites<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-sites-and-files-published-to-the-web-in-gat\/\">Google Sites and Files Published to the Web in GAT+<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-users-from-google-sites\/\">Automatically Remove users from Google sites<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Google Sites Audit and Management With GAT+ you can automatically update Google Site users if they are not updated in 90 days. Audit Google Sites In GAT+ under the Drive Audit section (1) under the Files Tab (2), you can see all Google Sites in the domain by clicking on the one-click table at the [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":4504,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-4105","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":336,"total_views":"1047","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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