For example:<\/p>\r\n
- \r\n
- A lost or misplaced device is logged into the domain.<\/li>\r\n
- The user forgot to sign out from the shared Device\u00a0<\/li>\r\n
- The account is signed on another device to their domain Google Drive<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n\r\n\r\n
Below are the steps to follow to achieve this:<\/p>\r\n\r\n\r\n\r\n
Workflow type<\/h3>\r\n\r\n\r\n\r\n
Navigate to\u00a0Flow \u2192 Create workflow \u2192 Workflow type<\/strong><\/p>\r\n
This action is available for Offobarding<\/strong> or Modifying workflows\u00a0<\/strong><\/p>\r\n\r\n\r\n\r\n
- \r\n
- Name<\/strong> – enter workflow name<\/li>\r\n
- Description – enter a description for the workflow (optional)\u00a0<\/li>\r\n
- Type<\/strong> – select the type of workflow required\r\n
- \r\n
- Modify<\/strong> – modify existing users and change the data<\/strong><\/li>\r\n
- Offboard – modify the existing users and delete the user\u00a0<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n
- Conditional flow – you can set up the action alongside conditional workflow<\/a>\u00a0<\/li>\r\n
- Run immediately after approval – select if you want to pick a specific time<\/a> for when the workflow to occur<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-16_56_18-GAT-Flow.png\")
<\/p>\r\n- \r\n
- Next<\/strong> – click to proceed further<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
Select users<\/h3>\r\n\r\n\r\n\r\n
In\u00a0Search for a user<\/strong> – pick any user, group of users or org. unit of users or import users via Google spreadsheet.<\/p>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-17_22_29-GAT-Flow.png\")
<\/p>\r\nClick on Proceed to actions<\/strong> button<\/p>\r\n\r\n\r\n\r\n
Set the action<\/h3>\r\n\r\n\r\n\r\n
In \u201cChoose actions<\/strong>\u201d search and select the actions you want to take on the chosen users.<\/p>\r\n
To\u00a0\u201cAdd action (2)\u201d<\/em><\/strong>\u00a0or \u201cAdd action set (3)\u201d<\/em><\/strong>, please select the plus\u00a0+ button<\/strong>\u00a0shown in the screenshot below.<\/p>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/show-button-for-adding-action.png\")
<\/p>\r\nIf the process hasn\u2019t been set before (no action set created<\/strong>), please use\u00a0Add action<\/em><\/strong>\u00a0button and\u00a0create the node.<\/strong><\/p>\r\n
Search for the action\u00a0using the search field<\/strong>\u00a0and\u00a0select the action you want to take<\/strong><\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-17_31_43-GAT-Flow-1.png\")
<\/p>\r\nOnce the actions are selected fill in the required details (if needed) for each of them.<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-17_33_53-GAT-Flow-1.png\")
<\/p>\r\n\r\n\r\n\r\nThen click on\u00a0Send approval request<\/strong> button<\/p>\r\n\r\n\r\n\r\n\r\n\r\n
Security officer approval<\/h4>\r\n\r\n\r\n\r\n
A request will be sent to the Security officer, for approval.<\/p>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-11-16-17_28_23-GAT-Flow-Approval-request-for-flow-process-stanimir@gedudemobsn.com-BSN-Ed-1024x719.png\" "\\"GAT")
<\/p>\r\n\r\n\r\n\r\nThe security officer can then Deny or\u00a0Approve<\/strong>\u00a0the request.<\/p>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-17_36_56-GAT-Flow.png\")
<\/p>\r\n\r\n\r\n\r\nResult<\/h3>\r\n\r\n\r\n\r\n
When\u00a0Approved<\/strong> and the job is “Done”<\/strong>\u00a0the action will take\u00a0effect<\/strong> and the user\u00a0will be forced singed out<\/strong>\u00a0of their Google account.<\/p>\r\n\r\n\r\n\r\n
The result for the Admin can be seen in Flow > Workflow <\/strong><\/p>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/01\/2022-09-13-17_39_22-GAT-Flow.png\")
<\/p>\r\nThe chosen user for the workflow will be logged out from everywhere they are logged in with their Google account.<\/p>\r\n\r\n\r\n\r\n
![\"GAT](\"https:\/\/gatlabs.com\/wp-content\/uploads\/2021\/02\/2021-02-12-13_32_52-Gmail.png\" "\\"GAT")
<\/p>\r\n\r\n\r\n\r\nThe above can be combined with Event or Recurring workflow<\/p>\r\n\r\n\r\n\r\n
- Offboard – modify the existing users and delete the user\u00a0<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n
- Name<\/strong> – enter workflow name<\/li>\r\n