{"id":464,"date":"2021-11-17T18:36:28","date_gmt":"2021-11-17T18:36:28","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=464"},"modified":"2025-11-28T16:33:35","modified_gmt":"2025-11-28T16:33:35","password":"","slug":"how-to-find-who-deleted-a-file-in-google-drive","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-find-who-deleted-a-file-in-google-drive\/","title":{"rendered":"How to find who deleted a file in Google Drive?"},"content":{"rendered":"\r\n<h2 class=\"wp-block-heading\"><strong>Track and see who and when a Google Drive file was deleted<\/strong><\/h2>\r\n\r\n\r\n\r\n<p>GAT+ is an Audit tool for your Google Workspace environment. It allows Admin to see everything that is happening on the domain.<\/p>\r\n\r\n\r\n\r\n<p>In one of the sections in the Drive audit, an Admin can view all the\u00a0<strong>Events<\/strong>\u00a0for the files and folders.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\">\r\n<div class=\"wp-block-embed__wrapper\">\r\n<div class=\"ose-youtube ose-uid-3dd6135c62250a1300f32aea2b048218 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT+ | How to Find Who Deleted a File in Google Drive?\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/9MV9YPHgRHk?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\r\n<\/div>\r\n<\/figure>\r\n\r\n\r\n\r\n<p>For example, an Admin can track and see\u00a0<strong>who and when a file was deleted.\u00a0<\/strong><\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Difference in Drive and Shared Drive file deletion<\/h4>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Drive files<\/strong> &#8211; Only the Owner can delete the files.<\/li>\r\n<li><strong>Shared Drive<\/strong> &#8211; Only <strong>Managers<\/strong> of the Shared Drive can delete files permanently.\r\n<ul>\r\n<li><strong>Content Manager<\/strong> can move files and folders into the trash\/bin (but not permanently delete the file)<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>Below are the steps for how this can be investigated:<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Search events<\/h3>\r\n<p>Navigate to <strong>GAT+ &gt; Drive &gt; Events (top bar)<\/strong><\/p>\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-15474 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33-.png\" alt=\"Instructions are shown for navigating the GAT+ interface to view Drive events. The path is GAT+ followed by Drive, and then Events (located in the top bar). The resulting view displays all Drive events reported for the Google Workspace domain, with a default filter applied for the last 7 days.\" width=\"1906\" height=\"883\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33-.png 1906w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33--300x139.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33--1024x474.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33--768x356.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33--1536x712.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_34_33--360x167.png 360w\" sizes=\"(max-width: 1906px) 100vw, 1906px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p>As a result, you will see all the Drive events reported for your Google Workspace domain. A default filter for the <strong>last 7 days<\/strong> will be applied.<\/p>\r\n\r\n\r\n\r\n<h4>View the delete events<\/h4>\r\n<p><strong>Apply a custom filter<\/strong> by clicking on the icon on the right side.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Type <\/strong>equals <strong>Simple filter<\/strong><\/li>\r\n<li>Under Definition\r\n<ul>\r\n<li><strong>Event equal Delete<\/strong><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-15475 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22-.png\" alt=\"Click on the filter button in the new window displayed, under the definition select Event equal to delete and click on the blue apply button below \" width=\"1896\" height=\"809\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22-.png 1896w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22--300x128.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22--1024x437.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22--768x328.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22--1536x655.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_42_22--360x154.png 360w\" sizes=\"(max-width: 1896px) 100vw, 1896px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Result<\/h3>\r\n\r\n\r\n\r\n<p>The result will show all the <strong>Deleted Files\u00a0<\/strong>in the default selected 7-day time frame. You can select any other time frame needed.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>The Email field will represent the person <strong>who deleted\u00a0<\/strong>the File.<\/p>\r\n<p>For the My Drive file, the Email and File owner will be the same, as only the owner can delete the file; the only person who can execute the &#8220;delete&#8221; event for the file.<\/p>\r\n<p>When the &#8220;owner&#8221; is the Shared Drive itself (green background), the email address will represent the person\/email address who executed the event of &#8220;delete&#8221;.<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone wp-image-15476 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48-.png\" alt=\"The resulting view displays all Deleted Files within the default 7-day time frame, which can be adjusted. The Email field identifies the user who performed the delete action. For files in My Drive, the Email and File Owner are the same, as the owner is the only one who can delete the file. When the file is on a Shared Drive (indicated by a green background for the owner), the Email field represents the user who executed the delete event, not the Shared Drive itself.\" width=\"1899\" height=\"905\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48-.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48--300x143.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48--1024x488.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48--768x366.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48--1536x732.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-17_53_48--360x172.png 360w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Additional filters<\/h3>\r\n\r\n\r\n\r\n<p>Additional filters can be applied for specific Files\/Shared Drives &#8211; if needed to investigate who deleted them in more detail.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Delete events on the Shared Drive<\/h3>\r\n\r\n\r\n\r\n<p><strong>Shared Drives <\/strong>&#8211; they can have multiple Managers, and any of them can delete the file permanently.<\/p>\r\n\r\n\r\n\r\n<p>To find the Manager who deleted the file, apply the filter below<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Shared Drive ID equals <\/strong>(Shared Drive ID)<\/li>\r\n<li><strong>Event equal Delete<\/strong><\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15477\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47-.png\" alt=\"\" width=\"1904\" height=\"888\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47-.png 1904w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47--300x140.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47--1024x478.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47--768x358.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47--1536x716.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_23_47--360x168.png 360w\" sizes=\"(max-width: 1904px) 100vw, 1904px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>This will allow you to view all files that have been deleted from the Shared Drive and the person (Manager) who deleted the files.<\/p>\r\n\r\n\r\n\r\n<p>File owner equals to Shared Drive<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>File owner = Shared Drive<\/strong><\/li>\r\n<li><strong>Email<\/strong> &#8211; person from the Shared Drive who deleted the file<\/li>\r\n<\/ul>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-15479 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57-.png\" alt=\"This will allow you to view all files that have been deleted from the Shared Drive and the person (Manager) who deleted the files.\r\n\r\nFile owner equals to Shared Drive\r\n\r\nFile owner = Shared Drive\r\nEmail - person from the Shared Drive who deleted the file\" width=\"1899\" height=\"855\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57-.png 1899w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57--300x135.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57--1024x461.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57--768x346.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57--1536x692.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2025-11-28-18_25_57--360x162.png 360w\" sizes=\"(max-width: 1899px) 100vw, 1899px\" \/><\/p>\r\n<p>When the email is &#8220;system,&#8221; it means the file was automatically deleted after 30 days staying in the trash\/bin. This is the default behaviour from Google, where the bin\/trash is automatically permanently deleted after 30 days.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>An Admin can combine the filters and search for\u00a0<strong>Events equal\u00a0<\/strong>to Delete\u00a0<strong>or<\/strong>\u00a0Trash \u2013 to see all Deleted and Trashed files and<strong>\u00a0who<\/strong>\u00a0did the Deletion.<\/p>\r\n<h3>Conclusion<\/h3>\r\n<p>In summary, this article outlined a straightforward, three-step process using <b>GAT+<\/b> to audit file deletions in your Google Workspace.<\/p>\r\n<p>The process involves <b>navigating<\/b> to the <b>GAT+ &gt; Drive &gt; Events<\/b> section, <b>applying a custom filter<\/b> (<b>DefinitionEvent equal Delete<\/b>) to isolate deletion records, and then <b>reviewing the results<\/b> (Email field) to see who executed the delete action and when it occurred. This provides immediate, clear visibility into your domain&#8217;s file lifecycle management.<\/p>\r\n<h4>FAQ<\/h4>\r\n<ul>\r\n<li>How do I see who deleted a file?\r\n<ul>\r\n<li>The person who deleted the file is shown in the <b>Email<\/b> field of the event result.\r\n<ul>\r\n<li>For <b>My Drive<\/b> files, the Email field and the File Owner will be the <b>same person<\/b>.<\/li>\r\n<li>For <b>Shared Drive<\/b> files, the Email field shows the <b>Manager<\/b> who executed the delete action.<br \/><br \/><\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Why does the &#8216;Email&#8217; field sometimes show &#8220;system&#8221;?\r\n<ul>\r\n<li>If the Email field shows <b>&#8220;system&#8221;<\/b>, it means the file was <b>permanently deleted automatically<\/b> after sitting in the trash\/bin for 30 days. This is the default setting for Google&#8217;s auto-purge function.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n","protected":false},"excerpt":{"rendered":"<p>Track and see who and when a Google Drive file was deleted GAT+ is an Audit tool for your Google Workspace environment. It allows Admin to see everything that is happening on the domain. In one of the sections in the Drive audit, an Admin can view all the\u00a0Events\u00a0for the files and folders. For example, [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-464","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":641,"total_views":"12859","reactions":{"happy":"1","normal":"0","sad":"2"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to find who deleted a file in Google Drive? - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT+ is an Audit tool for your Google Workspace environment. 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