{"id":4786,"date":"2023-09-28T10:22:40","date_gmt":"2023-09-28T09:22:40","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=4786"},"modified":"2026-07-22T13:20:52","modified_gmt":"2026-07-22T12:20:52","password":"","slug":"creating-a-conditional-workflow-for-onboarding-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/creating-a-conditional-workflow-for-onboarding-with-gat-flow\/","title":{"rendered":"Creating a Conditional Workflow for Onboarding with GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">Add users in bulk via spreadsheet import &#8211; click on Import users.GAT Flow<\/a> is a user management tool for <a href=\"https:\/\/workspace.google.com\/intl\/en_ie\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> domains. The Admins can create different types of workflows to <strong>Onboard, Offboard, or Modify the users<\/strong> in the domain.<\/p>\n<p>The Conditional flow allows the Admins to create any workflow that will be executed based on different conditions.<\/p>\n<p>Furthermore, those conditions can be combined to create the workflow you need.<\/p>\n<h2>Create workflow<\/h2>\n<p>Navigate to <strong>GAT+ &gt; Flow &gt; Create workflow\u00a0<\/strong><\/p>\n<p>Alternatively, the Conditions can be used in <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workflow-triggered-by-an-event-on-users\/\" target=\"_blank\" rel=\"noopener\">Event<\/a> and <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/recurring-workflows\/\" target=\"_blank\" rel=\"noopener\">Recurring<\/a> workflows<\/p>\n<p><strong>Fill in the details:<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the workflow (2)<\/li>\n<li><strong>Type<\/strong> &#8211; select any of the workflow types (3) &#8211; in this case &#8211; <strong>Onboarding\u00a0<\/strong><\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-18263 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49.png\" alt=\"Creating an conditional onboarding workflow\" width=\"1580\" height=\"925\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49.png 1580w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49-300x176.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49-1024x599.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49-768x450.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49-1536x899.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_50_49-360x211.png 360w\" sizes=\"(max-width: 1580px) 100vw, 1580px\" \/><\/p>\n<ul>\n<li><strong>Next<\/strong> &#8211; click to proceed<\/li>\n<\/ul>\n<h2>Customize Onboarding<\/h2>\n<p>In<strong> &#8220;Customize Onboarding&#8221; <\/strong>section fill in the required details.<\/p>\n<ul>\n<li>Select the domain (1) &#8211; pick a domain where to onboard the users into<\/li>\n<li>Create a user&#8217;s email template (2) &#8211; select and pick options for the email&#8217;s appearance &#8211; such as first name, dot, last name, etc.<\/li>\n<li>Generate user password (3) &#8211; generate a password for the user\n<ul>\n<li>Send user password &#8211; enable the option to send a password to another user<\/li>\n<li>Password receiver &#8211; depending on the above, an email can be sent to\n<ul>\n<li>Workflow creator<\/li>\n<li>Manager<\/li>\n<li>User private email<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-18266 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1.png\" alt=\"Customize onboarding creating a user.\" width=\"1579\" height=\"1202\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1-300x228.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1-1024x780.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1-768x585.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1-1536x1169.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-11_54_14-1-360x274.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<h3>Onboarding user<\/h3>\n<p>When you click on <strong>&#8216;Add new user&#8217; <\/strong>(1)\u00a0a new window will be displayed, alternatively you can add users in bulk via spreadsheet import &#8211; click on Import users.<\/p>\n<p>Fill in the details for the new users (2) You can expand the &#8216;Additional user fields&#8217; to enter the user&#8217;s department.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-18267 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34.png\" alt=\"Creating a user in a conditional workflow\" width=\"1579\" height=\"720\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34-300x137.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34-1024x467.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34-768x350.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34-1536x700.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_06_34-360x164.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<p>Click <strong>Next <\/strong>to proceed.<\/p>\n<h2>Create Conditional Workflow &#8211; &#8220;Choose actions&#8221;<\/h2>\n<p>When you&#8217;re ready to create the users and add their information, click on Proceed to <strong>&#8220;Choose actions&#8221;<\/strong>. Furthermore, this field allows the Admin to configure the actions to be taken on the users being created.<\/p>\n<p>Fill in the details.<\/p>\n<ul>\n<li>Click on<strong> Add condition.<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18268 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48.png\" alt=\"Adding a condition to a workflow\" width=\"1578\" height=\"715\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48.png 1578w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48-300x136.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48-1024x464.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48-768x348.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48-1536x696.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_17_48-360x163.png 360w\" sizes=\"(max-width: 1578px) 100vw, 1578px\" \/><\/p>\n<p>Double click the <strong>&#8216;If Condition&#8217; <\/strong>to\u00a0set up anything needed.<\/p>\n<p>For example <strong>Department equal Sales<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18269 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24.png\" alt=\"Settings to configure the condition\" width=\"1578\" height=\"953\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24.png 1578w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24-300x181.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24-1024x618.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24-768x464.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24-1536x928.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_26_24-360x217.png 360w\" sizes=\"(max-width: 1578px) 100vw, 1578px\" \/><\/p>\n<ul>\n<li><strong>Department equal Sales<\/strong>\n<ul>\n<li>If &#8211; <strong>No<\/strong> &#8211;\n<ul>\n<li>Finish the workflow (meaning just create the account as in previous steps)<\/li>\n<\/ul>\n<\/li>\n<li>If &#8211; <strong>Yes<\/strong> &#8211;\n<ul>\n<li>Change user organization unit &#8211; add the user to a specific org. unit<\/li>\n<li>Send email &#8211; sent an email to the newly created user<\/li>\n<li>Finish &#8211; finish the conditional workflow<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18270 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21.png\" alt=\"Workflow actions and send approval request\" width=\"1579\" height=\"784\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21-300x149.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21-1024x508.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21-768x381.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21-1536x763.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_29_21-360x179.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<p>You can create more complicated workflows by using layered conditions, etc.<\/p>\n<p>When ready click on &#8220;<strong>Send approval request.&#8221;<\/strong><\/p>\n<h3>Approval<\/h3>\n<p>An email will be sent to the Security officer for approval unless <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\" target=\"_blank\" rel=\"noopener\">pre-approval is enabled<\/a>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18271 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_40_08.png\" alt=\"Security officer approval request email\" width=\"1216\" height=\"763\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_40_08.png 1216w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_40_08-300x188.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_40_08-1024x643.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_40_08-768x482.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_40_08-360x226.png 360w\" sizes=\"(max-width: 1216px) 100vw, 1216px\" \/><\/p>\n<p>When approved, the workflow will run.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18272 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39.png\" alt=\"Workflow approval \" width=\"1575\" height=\"1141\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39.png 1575w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39-300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39-1024x742.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39-768x556.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39-1536x1113.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-12_41_39-360x261.png 360w\" sizes=\"(max-width: 1575px) 100vw, 1575px\" \/><\/p>\n<h3>Result<\/h3>\n<p>Finally, the system creates the account, and performs actions based on the conditional workflow:<\/p>\n<ul>\n<li>Account creation<\/li>\n<li>Sending emails based on conditions<\/li>\n<li>Moving the user to a selected org. unit<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18273 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-13_16_26.png\" alt=\"'Welcome to the Sales Team' Email \" width=\"1312\" height=\"464\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-13_16_26.png 1312w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-13_16_26-300x106.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-13_16_26-1024x362.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-13_16_26-768x272.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-07-22-13_16_26-360x127.png 360w\" sizes=\"(max-width: 1312px) 100vw, 1312px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Add users in bulk via spreadsheet import &#8211; click on Import users.GAT Flow is a user management tool for Google Workspace domains. The Admins can create different types of workflows to Onboard, Offboard, or Modify the users in the domain. The Conditional flow allows the Admins to create any workflow that will be executed based [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":8349,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[27],"class_list":["post-4786","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-07","word_count":454,"total_views":"1429","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.1 (Yoast SEO v28.1) - 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