{"id":5137,"date":"2022-10-14T12:15:14","date_gmt":"2022-10-14T11:15:14","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=5137"},"modified":"2023-08-01T15:31:27","modified_gmt":"2023-08-01T14:31:27","password":"","slug":"set-and-remove-admin-user-roles-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-and-remove-admin-user-roles-with-gat-flow\/","title":{"rendered":"Set and Remove Admin User Roles With GAT Flow"},"content":{"rendered":"<p>GAT Flow allows Google Workspace Super Admins to <strong>manage admin roles for all users.<\/strong> It also can be used to onboard, offboard, and modify existing users. There are many manual or automated actions that can be taken.<\/p>\n<p><strong>The Admins can manage and set or remove the <a href=\"https:\/\/support.google.com\/a\/answer\/2405986?hl=en\" target=\"_blank\" rel=\"noopener\">pre-built roles<\/a> or the <a href=\"https:\/\/support.google.com\/a\/answer\/2406043?hl=en\" target=\"_blank\" rel=\"noopener\">custom roles<\/a> with specific privileges created in the Google Admin console.<\/strong><\/p>\n<ol>\n<li><strong>Set user role<\/strong> &#8211; A custom or google defined role can be assigned to any user of the domain<\/li>\n<li><strong>Remove user role<\/strong> &#8211; The custom or google defined role can be removed from any user of the domain<\/li>\n<\/ol>\n<p>Any user of the domain can have different Admin or Custom roles assigned to them.<\/p>\n<p>Flow allows the Admins to freely add or remove those roles.<\/p>\n<h2>Creating workflow<\/h2>\n<p>Navigate to <strong>GAT+ &gt; Flow &gt; Create workflow<\/strong><\/p>\n<p><strong>Note:<\/strong> Those actions can be also used in <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workflow-triggered-by-an-event-on-users\/\">Event<\/a> or <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/recurring-workflows\/\">Recurring<\/a> workflows<\/p>\n<p>Workflow type &#8211; fill in the details for the workflow you want to create.<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the workflow<\/li>\n<li><strong>Description <\/strong>(Optional) &#8211; enter a description for the workflow<\/li>\n<li><strong>Type<\/strong> &#8211; select <strong>Modify<\/strong> &#8211; select any or both options\n<ul>\n<li>For Onboarding &#8211; Set up user role<\/li>\n<li>For Offboarding &#8211; Remove user role<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-workflows\/\">Conditional flow<\/a> &#8211; set up a workflow based on conditions<\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/scheduled-time-based-workflows\/\">Run immediately after approval<\/a> &#8211; set up a specific time for when the workflow to run<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-5145 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-22-14_45_24-GAT-Flow.png\" alt=\"create workflow in gat flow\" width=\"1773\" height=\"828\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-22-14_45_24-GAT-Flow.png 1773w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-22-14_45_24-GAT-Flow-300x140.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-22-14_45_24-GAT-Flow-1024x478.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-22-14_45_24-GAT-Flow-768x359.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-22-14_45_24-GAT-Flow-1536x717.png 1536w\" sizes=\"(max-width: 1773px) 100vw, 1773px\" \/><\/p>\n<ul>\n<li><strong>Next<\/strong> &#8211; click to proceed further.<\/li>\n<\/ul>\n<p><strong>Search for a user<\/strong> &#8211; select any user you want to take the action for.<\/p>\n<p>The users can be added individually, by groups, or by org. unit and can also be imported via Google spreadsheet.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-5151 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_56_24-GAT-Flow.png\" alt=\"Search for a user, group or organizational unit to make changes \" width=\"1388\" height=\"692\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_56_24-GAT-Flow.png 1388w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_56_24-GAT-Flow-300x150.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_56_24-GAT-Flow-1024x511.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_56_24-GAT-Flow-768x383.png 768w\" sizes=\"(max-width: 1388px) 100vw, 1388px\" \/><\/p>\n<p>When the users are selected click on the <strong>Proceed to actions<\/strong> button.<\/p>\n<p>A new window will be displayed.<\/p>\n<p>Click on the &#8216;+&#8217; button to <strong>Add an action<\/strong> or &#8216;++&#8217; to <strong>Add action sets<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-5152 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_58_22-GAT-Flow.png\" alt=\"Select and add actions to be applied to the users\" width=\"1379\" height=\"691\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_58_22-GAT-Flow.png 1379w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_58_22-GAT-Flow-300x150.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_58_22-GAT-Flow-1024x513.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-12_58_22-GAT-Flow-768x385.png 768w\" sizes=\"(max-width: 1379px) 100vw, 1379px\" \/><\/p>\n<p>A pop-up window will be shown.<\/p>\n<p>Search for the actions (1) or scroll thru the actions to find them.<\/p>\n<ul>\n<li>User &gt; <strong>Set user role<\/strong><\/li>\n<li>Users &gt; <strong>Remove user role<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5154 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-13_05_38-GAT-Flow.png\" alt=\"select the actions from the pop up window\" width=\"1722\" height=\"861\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-13_05_38-GAT-Flow.png 1722w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-13_05_38-GAT-Flow-300x150.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-13_05_38-GAT-Flow-1024x512.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-13_05_38-GAT-Flow-768x384.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-13_05_38-GAT-Flow-1536x768.png 1536w\" sizes=\"(max-width: 1722px) 100vw, 1722px\" \/><\/p>\n<p>When the actions are selected fill in the details required.<\/p>\n<h3>1) Set user role<\/h3>\n<p>Assign <strong>pre-build roles<\/strong> or some of the <strong>custom-created roles.<\/strong><\/p>\n<ul>\n<li><strong>Role<\/strong> &#8211; select any of the custom or pre-build roles<\/li>\n<li><strong>Scope<\/strong> (3) &#8211; select the scope of the role\n<ul>\n<li>All organizational units<\/li>\n<li>Specific org. units only<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5155 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_00_54-GAT-Flow.png\" alt=\"set the role to be applied to selected users, group or organisational unit in previous step\" width=\"1387\" height=\"719\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_00_54-GAT-Flow.png 1387w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_00_54-GAT-Flow-300x156.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_00_54-GAT-Flow-1024x531.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_00_54-GAT-Flow-768x398.png 768w\" sizes=\"(max-width: 1387px) 100vw, 1387px\" \/><\/p>\n<h3>2) Remove user role<\/h3>\n<p>The Admins can also remove already assigned roles.<\/p>\n<p>Click on the <strong>Remove user role<\/strong> and select the Role.<\/p>\n<p>The users will lose the selected roles<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5156 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_04_39-GAT-Flow.png\" alt=\"remove the role for selected users, group or organisational unit in previous step\" width=\"1384\" height=\"724\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_04_39-GAT-Flow.png 1384w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_04_39-GAT-Flow-300x157.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_04_39-GAT-Flow-1024x536.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_04_39-GAT-Flow-768x402.png 768w\" sizes=\"(max-width: 1384px) 100vw, 1384px\" \/><\/p>\n<p>When ready with the actions click on <strong>Send approval request<\/strong><\/p>\n<h3>Approval on request<\/h3>\n<p>The Security Officer will receive an <strong>email notification<\/strong> for the approval of the workflow.<\/p>\n<p><strong>Note:<\/strong> If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval is enabled<\/a> no email will be sent for approval.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5157 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_14_30-GAT-Flow-Approval-request-for-flow-process-.png\" alt=\"security officer approval email\" width=\"1390\" height=\"773\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_14_30-GAT-Flow-Approval-request-for-flow-process-.png 1390w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_14_30-GAT-Flow-Approval-request-for-flow-process--300x167.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_14_30-GAT-Flow-Approval-request-for-flow-process--1024x569.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_14_30-GAT-Flow-Approval-request-for-flow-process--768x427.png 768w\" sizes=\"(max-width: 1390px) 100vw, 1390px\" \/><\/p>\n<p>The Security Officer then needs to approve the request in GAT Flow. They can see all the details of the workflow.<\/p>\n<p>Who is affected and what actions will occur if approved will be shown.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5159 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_20_13-GAT-Flow.png\" alt=\"Security officer approval window for the link in the previous email\" width=\"1494\" height=\"849\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_20_13-GAT-Flow.png 1494w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_20_13-GAT-Flow-300x170.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_20_13-GAT-Flow-1024x582.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_20_13-GAT-Flow-768x436.png 768w\" sizes=\"(max-width: 1494px) 100vw, 1494px\" \/><\/p>\n<p>In <strong>Flow &gt; Workflow<\/strong> &#8211; the Admin can see the details for the requested workflow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5158 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_17_03-GAT-Flow.png\" alt=\"Resulting workflow details for review by admins\" width=\"1730\" height=\"489\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_17_03-GAT-Flow.png 1730w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_17_03-GAT-Flow-300x85.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_17_03-GAT-Flow-1024x289.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_17_03-GAT-Flow-768x217.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-14_17_03-GAT-Flow-1536x434.png 1536w\" sizes=\"(max-width: 1730px) 100vw, 1730px\" \/><\/p>\n<h3>Result<\/h3>\n<p>When the workflow is approved the actions will take an effect.<\/p>\n<p>The result can be seen on the <strong>Workflow<\/strong> or <strong>Approval<\/strong> details (eye icon) page.<\/p>\n<p>If an error occurred click on the value in the Failed field. This will show you the reason for the failed workflow<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5169 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-17_07_42-Window.png\" alt=\"Checking the status of the workflow \" width=\"1771\" height=\"744\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-17_07_42-Window.png 1771w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-17_07_42-Window-300x126.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-17_07_42-Window-1024x430.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-17_07_42-Window-768x323.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/2022-09-23-17_07_42-Window-1536x645.png 1536w\" sizes=\"(max-width: 1771px) 100vw, 1771px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\">GAT Flow Product Overview<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workspace-role-reporting-in-the-users-audit\/\">Workspace \u2018Role\u2019 Reporting in the Users Audit<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/user-roles-and-privileges-within-google-workspace-admin-console\/\">User Roles and Privileges within Google Workspace Admin Console<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows Google Workspace Super Admins to manage admin roles for all users. It also can be used to onboard, offboard, and modify existing users. There are many manual or automated actions that can be taken. The Admins can manage and set or remove the pre-built roles or the custom roles with specific privileges [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":4501,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[27],"class_list":["post-5137","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-04","word_count":564,"total_views":"1280","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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