{"id":5191,"date":"2022-10-14T15:18:11","date_gmt":"2022-10-14T14:18:11","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=5191"},"modified":"2026-06-15T14:00:55","modified_gmt":"2026-06-15T13:00:55","password":"","slug":"wipe-data-from-users-calendars-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/wipe-data-from-users-calendars-with-gat-flow\/","title":{"rendered":"Wipe data from Users&#8217; calendars with GAT Flow"},"content":{"rendered":"<h2>Delete user calendar events<\/h2>\n<p>Video below<\/p>\n<div class=\"ose-youtube ose-uid-e8c66bba75ec0849b0f074bddf4c4f5b ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | Wipe Data from Users&amp;apos; Calendars\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/5wVWVhwJEvA?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<p>GAT Flow allows <a href=\"https:\/\/workspace.google.com\/\">Google Workspace<\/a> admins to wipe user calendars. It can also be used to onboard, offboard, and modify existing users. Many manual or automated actions can be taken.<\/p>\n<p>Furthermore, this action can also be used during <strong>Offboarding or<\/strong><strong> Modifying<\/strong> existing<strong> workflows.\u00a0<\/strong><\/p>\n<h2>Creating workflow<\/h2>\n<p>When <strong>Flow<\/strong> is launched, click on<strong>\u00a0Create workflow.<\/strong><\/p>\n<p>The action can also be done in <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workflow-triggered-by-an-event-on-users\/\">Event<\/a> and <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/recurring-workflows\/\">Recurring<\/a> workflows.<\/p>\n<p>Enter the details for the workflow.<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the workflow<\/li>\n<li><strong>Description<\/strong> (optional)- enter a description for the workflow<\/li>\n<li><strong>Type<\/strong> &#8211; select <strong>Modify<\/strong>\n<ul>\n<li>Offboard can also be selected<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-workflows\/\">Conditional flow<\/a> &#8211; enable if you want to create a conditional workflow<\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/scheduled-time-based-workflows\/\">Run immediately after approval<\/a> &#8211; user, if you want to schedule the job to be run at a future time<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17422 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02-.png\" alt=\"Enter the details for the workflow.\n\nName - enter a name for the workflow\nDescription (optional)- enter a description for the workflow\nType - select Modify\nOffboard can also be selected\nConditional flow - enable if you want to create a conditional workflow\nRun immediately after approval - user, if you want to schedule the job to be run at a future time\" width=\"1910\" height=\"893\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02-.png 1910w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02--300x140.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02--1024x479.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02--768x359.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02--1536x718.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_45_02--360x168.png 360w\" sizes=\"(max-width: 1910px) 100vw, 1910px\" \/><\/p>\n<p>Then click <strong>Next <\/strong>to proceed.<\/p>\n<h3>Select users to wipe calendars for<\/h3>\n<p>In the<strong> Search for a user <\/strong>tab, pick the users for whom you want to\u00a0<strong>delete user calendar events (wipe calendars)<\/strong>.<\/p>\n<p>The users can be selected individually, as part of a Group, an org unit, or can be imported via a spreadsheet.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-17413\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06-.png\" alt=\"\" width=\"1911\" height=\"895\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06-.png 1911w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06--300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06--1024x480.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06--768x360.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06--1536x719.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_01_06--360x169.png 360w\" sizes=\"(max-width: 1911px) 100vw, 1911px\" \/><\/p>\n<p>When the users are chosen and selected, <strong>click on Proceed to actions.<\/strong><\/p>\n<h3>Add actions to delete user calendar events<\/h3>\n<p>In the <strong>Choose actions,<\/strong> select the action from the list available.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-17414\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49-.png\" alt=\"\" width=\"1910\" height=\"896\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49-.png 1910w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49--300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49--1024x480.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49--768x360.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49--1536x721.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_02_49--360x169.png 360w\" sizes=\"(max-width: 1910px) 100vw, 1910px\" \/><\/p>\n<p>Click on the <strong>+ Add\u00a0 button (2)<\/strong>, from the <strong>pop-up menu search<\/strong> for and select <strong>Delete user calendar events (3)<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17426 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09-.png\" alt=\"Click on the + Add\u00a0 button (2), from the pop-up menu search for and select Delete user calendar events (3)\" width=\"1910\" height=\"900\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09-.png 1910w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09--300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09--1024x483.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09--768x362.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09--1536x724.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_57_09--360x170.png 360w\" sizes=\"(max-width: 1910px) 100vw, 1910px\" \/><\/p>\n<h3>Action details:<\/h3>\n<p><b>Note: Double-click to open the action, view its details<\/b><\/p>\n<p>As a result, events shared with others will disappear from the guests&#8217; calendars. They&#8217;ll become effectively canceled, and they&#8217;ll still appear in the calendar&#8217;s event summary sheet.<br \/>\nAdditionally, for each event that the user has been invited to, the invitation will be declined, even if it was accepted before this action. In that case, the user will remain on the attendees&#8217; lists.<br \/>\nThis action will cancel all events in the user&#8217;s primary calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17427 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36-.png\" alt=\"As a result, events shared with others will disappear from the guests' calendars. They'll become effectively canceled, and they'll still appear in the calendar's event summary sheet.\nAdditionally, for each event that the user has been invited to, the invitation will become declined, even if it was accepted prior to this action. In that case, the user will still remain on the attendees' lists.\nThis action will cancel all events in the user's primary calendar.\" width=\"1908\" height=\"898\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36-.png 1908w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36--300x141.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36--1024x482.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36--768x361.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36--1536x723.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/10\/2026-06-15-15_58_36--360x169.png 360w\" sizes=\"(max-width: 1908px) 100vw, 1908px\" \/><\/p>\n<p>When ready, click on<strong> Send approval request.<\/strong><\/p>\n<h4>Security Officer approval<\/h4>\n<p>The Security officer will receive an email for approval.<\/p>\n<p>Note: You can also use <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">Flow pre-approval, <\/a>where no request will be sent for approval. This will allow actions to be taken without the need for approval on every request.<\/p>\n<p>The request will allow the officer to approve the request in Flow directly. When approved, the action will be set to run.<\/p>\n<h2>Result<\/h2>\n<p>The result of the approved request can be seen in Workflow.<\/p>\n<p>The Status will be shown as &#8220;requested&#8221; if the workflow hasn&#8217;t been approved. It will change to &#8220;approved&#8221; once confirmed by the Security officer, and the Job status will also change to &#8220;Done&#8221;.<\/p>\n<p>Click on the eye icon to see details for the required job.<\/p>\n<p>The result will show the calendars as being wiped, and calendar events deleted<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/share-users-primary-calendar-to-specific-users-and-groups\/\">Share primary Google Calendar with specific users and groups<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/subscribe-users-to-many-calendars-in-bulk\/\">Subscribe users to multiple Google Calendars in bulk<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-how-to-bulk-add-users-to-calendar\/\">Bulk Add Users to Google Calendar with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Delete user calendar events Video below GAT Flow allows Google Workspace admins to wipe user calendars. It can also be used to onboard, offboard, and modify existing users. Many manual or automated actions can be taken. Furthermore, this action can also be used during Offboarding or Modifying existing workflows.\u00a0 Creating workflow When Flow is launched, [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[27],"class_list":["post-5191","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-06","word_count":496,"total_views":"1243","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Wipe data from Users&#039; 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