{"id":5423,"date":"2022-11-04T12:31:20","date_gmt":"2022-11-04T12:31:20","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=5423"},"modified":"2026-06-18T13:01:36","modified_gmt":"2026-06-18T12:01:36","password":"","slug":"change-the-group-email-subscriptions-settings-for-multiple-users-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/change-the-group-email-subscriptions-settings-for-multiple-users-with-gat-flow\/","title":{"rendered":"Change the Group Email Subscriptions Settings for Multiple Users with GAT Flow"},"content":{"rendered":"<p>GAT Flow allows admins to bulk change group members&#8217; email subscriptions to selected Google Groups. The tool&#8217;s comprehensive capability allows <a href=\"https:\/\/workspace.google.com\/\">Google Workspace<\/a> Admins and auditors to manage users individually and in bulk.<\/p>\n<p><strong>The Admin can select many users in bulk and change the subscription each user has to the chosen Google groups.<\/strong><\/p>\n<h2 id=\"create-workflow\" class=\"betterdocs-content-heading\">Create workflow<\/h2>\n<p>Create a Workflow to change group email subscriptions.<\/p>\n<p>Navigate to<strong> GAT Flow &gt; Create workflow<\/strong><\/p>\n<p>In the \u2018Workflow type\u2019 subtab fill in the details as required:<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the workflow<\/li>\n<li><strong>Type<\/strong> &#8211; select the type of workflow ( for this example \u2018Modify\u2019 )<\/li>\n<li><strong>Description<\/strong> &#8211; enter a description for the workflow (<strong>optional<\/strong>)<\/li>\n<li><strong>Include suspended users\u00a0<\/strong>&#8211; enable if you would like to run this workflow on suspended users (<strong>optional<\/strong>)<\/li>\n<li><strong>Run immediately after approval<\/strong> &#8211; set up the workflow to run right away or select a future time when to run (<strong>optional<\/strong>)<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17556 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59-.png\" alt=\"Screen showing Creation of workflow in GAT flow to change email subscription\" width=\"1579\" height=\"965\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59-.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59--300x183.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59--1024x626.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59--768x469.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59--1536x939.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_07_59--360x220.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<h2 id=\"search-for-a-user\" class=\"betterdocs-content-heading\">Search for a user<\/h2>\n<p>In the \u2018Search for a user\u2019 subtab-<\/p>\n<ul>\n<li>Select the <strong>users who are members of the groups you want to change subscriptions to.<\/strong><\/li>\n<li>Click on <strong style=\"font-size: 16px;\">proceed to actions.<\/strong><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17557 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15.png\" alt=\"Screen showing the next step to select the users to make changes\" width=\"1575\" height=\"964\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15.png 1575w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15-300x184.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15-1024x627.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15-768x470.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15-1536x940.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_14_15-360x220.png 360w\" sizes=\"(max-width: 1575px) 100vw, 1575px\" \/><\/p>\n<h2 id=\"choose-action-create-gmail-label\" class=\"betterdocs-content-heading\">Choose action<\/h2>\n<p>In the\u00a0<strong>Choose actions <\/strong>section,\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17520 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31.png\" alt=\"Screen showing the options to choose actions after users have been selected\" width=\"1589\" height=\"1015\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31.png 1589w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-300x192.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-1024x654.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-768x491.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-1536x981.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-360x230.png 360w\" sizes=\"(max-width: 1589px) 100vw, 1589px\" \/><\/p>\n<p>A menu with different options will be displayed. Search and pick the action required ( <strong>Groups &gt; Change group member subscription<\/strong> )<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17558 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48.png\" alt=\"Screen showing the list of action sets that can be selected after clicking the + icon\" width=\"1577\" height=\"965\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48.png 1577w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48-300x184.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48-1024x627.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48-768x470.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48-1536x940.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_26_48-360x220.png 360w\" sizes=\"(max-width: 1577px) 100vw, 1577px\" \/><\/p>\n<p>When the action is selected fill in the details.<\/p>\n<p>Select the group whose group member subscription you want to change.<\/p>\n<ul>\n<li><strong>Group<\/strong> &#8211; select the group needed<\/li>\n<li><strong>Subscription<\/strong> &#8211; change the subscription as you like\n<ul>\n<li><strong>Each email\u00a0<\/strong><\/li>\n<li><strong>Daily<\/strong><\/li>\n<li><strong>Digest<\/strong><\/li>\n<li><strong>Disabled<\/strong><\/li>\n<li><strong>None<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>When ready with the change, select <strong>send an approval request (3) <\/strong>to proceed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17559 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20.png\" alt=\"Select groups and subscription type after selecting 'change group email subscription' from the list \" width=\"1577\" height=\"965\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20.png 1577w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20-300x184.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20-1024x627.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20-768x470.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20-1536x940.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_33_20-360x220.png 360w\" sizes=\"(max-width: 1577px) 100vw, 1577px\" \/><\/p>\n<h2>Security Officer Approval<\/h2>\n<p><strong>Approval &#8211; <\/strong>The Security officer will receive an approval email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17561 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_43_28.png\" alt=\"Email screenshot of email received by security officer \" width=\"1069\" height=\"765\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_43_28.png 1069w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_43_28-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_43_28-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_43_28-768x550.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_43_28-360x258.png 360w\" sizes=\"(max-width: 1069px) 100vw, 1069px\" \/><\/p>\n<p><strong>Note:\u00a0<\/strong><\/p>\n<p><strong>Preapproval<\/strong> &#8211; If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">preapproval is enabled<\/a> &#8211; the workflow will be set to without approval by the Security officer.<\/p>\n<h2>Result<\/h2>\n<p>When the request is approved and the job is complete the group membership subscription will be changed.<\/p>\n<h5>Before<\/h5>\n<p>The subscription on the groups will be &gt; <strong>Each email<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17560\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35.png\" alt=\"\" width=\"1579\" height=\"390\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35-300x74.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35-1024x253.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35-768x190.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35-1536x379.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_39_35-360x89.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<h5>After<\/h5>\n<p>The subscription on the groups will be &gt; <strong>Disabled (No email)<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17562 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34.png\" alt=\"Email screenshot of the 'my groups' after the changes\" width=\"1579\" height=\"390\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34.png 1579w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34-300x74.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34-1024x253.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34-768x190.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34-1536x379.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_45_34-360x89.png 360w\" sizes=\"(max-width: 1579px) 100vw, 1579px\" \/><\/p>\n<p>Results can be also seen in the <strong>Flow &gt; Workflow &gt; &#8216;page icon&#8217;<\/strong> for details.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17563 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17.png\" alt=\"Results of the created workflow in GAT flow\" width=\"1560\" height=\"698\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17.png 1560w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17-1024x458.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17-768x344.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17-1536x687.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-18-12_48_17-360x161.png 360w\" sizes=\"(max-width: 1560px) 100vw, 1560px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\">Remove User Email Filters for Several Users in Bulk via GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/email-audit-find-storage-space-for-emails\/\">Email Audit: How to find storage space for emails on your domain?<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/automate-the-creation-of-email-filters-for-any-given-user-in-your-domain\/\">Automate the creation of email filters for any given user in your domain<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows admins to bulk change group members&#8217; email subscriptions to selected Google Groups. The tool&#8217;s comprehensive capability allows Google Workspace Admins and auditors to manage users individually and in bulk. The Admin can select many users in bulk and change the subscription each user has to the chosen Google groups. Create workflow Create [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":5369,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[27],"class_list":["post-5423","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-06","word_count":396,"total_views":"1775","reactions":{"happy":"0","normal":"0","sad":"1"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - 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