{"id":5423,"date":"2022-11-04T12:31:20","date_gmt":"2022-11-04T12:31:20","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=5423"},"modified":"2023-08-01T14:47:54","modified_gmt":"2023-08-01T13:47:54","password":"","slug":"change-the-group-email-subscriptions-settings-for-multiple-users-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/change-the-group-email-subscriptions-settings-for-multiple-users-with-gat-flow\/","title":{"rendered":"Change the Group Email Subscriptions Settings for Multiple Users with GAT Flow"},"content":{"rendered":"<p>GAT Flow allows admins to bulk change group members&#8217; email subscriptions to selected Google Groups. The tool&#8217;s comprehensive capability allows <a href=\"https:\/\/workspace.google.com\/\">Google Workspace<\/a> Admins and auditors to manage users individually and in bulk.<\/p>\n<p><strong>The Admin can select many users in bulk and change the subscription each user has to the chosen Google groups.<\/strong><\/p>\n<h2>Step1.<\/h2>\n<p>Create a Workflow to change group email subscriptions.<\/p>\n<p>Navigate to<strong> GAT Flow &gt; Create workflow<\/strong><\/p>\n<p>In the \u2018Workflow type\u2019 subtab fill in the details as required:<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name for the workflow<\/li>\n<li><strong>Description<\/strong> &#8211; enter a description for the workflow (<strong>optional<\/strong>)<\/li>\n<li><strong>Type<\/strong> &#8211; select the type of workflow ( for this example \u2018Modify\u2019 )<\/li>\n<li><strong>Conditional flow<\/strong> &#8211; enable if you would like to run Flow based on conditions (<strong>optional<\/strong>)<\/li>\n<li><strong>Run immediately after approval<\/strong> &#8211; set up the workflow to run right away or select a future time when to run (<strong>optional<\/strong>)<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-5424 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_10_52-Window.png\" alt=\"Screen showing Creation of workflow in GAT flow to change email subscription\" width=\"1869\" height=\"836\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_10_52-Window.png 1869w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_10_52-Window-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_10_52-Window-1024x458.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_10_52-Window-768x344.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_10_52-Window-1536x687.png 1536w\" sizes=\"(max-width: 1869px) 100vw, 1869px\" \/><\/p>\n<h2>Step 2.<\/h2>\n<p>In the \u2018Search for a user\u2019 subtab-<\/p>\n<ul>\n<li>Select the <strong>users who are members of the groups you want to change subscriptions to.<\/strong><\/li>\n<li>Click on <strong style=\"font-size: 16px;\">proceed to actions.<\/strong><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-5425 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_15_19-Window.png\" alt=\"Screen showing the next step to select the users to make changes\" width=\"1532\" height=\"924\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_15_19-Window.png 1532w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_15_19-Window-300x181.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_15_19-Window-1024x618.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_15_19-Window-768x463.png 768w\" sizes=\"(max-width: 1532px) 100vw, 1532px\" \/><\/p>\n<h2>Step 3.<\/h2>\n<p>In the Choose actions click on the &#8216;+&#8217; button.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-5427 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_19_39-Window.png\" alt=\"Screen showing the options to choose actions after users have been selected\" width=\"1526\" height=\"423\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_19_39-Window.png 1526w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_19_39-Window-300x83.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_19_39-Window-1024x284.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_19_39-Window-768x213.png 768w\" sizes=\"(max-width: 1526px) 100vw, 1526px\" \/><\/p>\n<p>A menu with different options will be displayed. Search and pick the action required ( <strong>Groups &gt; Change group member subscription<\/strong> )<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5428 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_21_04-Window.png\" alt=\"Screen showing the list of action sets that can be selected after clicking the + icon\" width=\"1397\" height=\"501\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_21_04-Window.png 1397w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_21_04-Window-300x108.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_21_04-Window-1024x367.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_21_04-Window-768x275.png 768w\" sizes=\"(max-width: 1397px) 100vw, 1397px\" \/><\/p>\n<p>When the action is selected fill in the details.<\/p>\n<p>Select the group whose group member subscription you want to change.<\/p>\n<ul>\n<li><strong>Group<\/strong> &#8211; select the group needed<\/li>\n<li><strong>Subscription<\/strong> &#8211; change the subscription as you like\n<ul>\n<li><strong>Each email\u00a0<\/strong><\/li>\n<li><strong>Daily<\/strong><\/li>\n<li><strong>Digest<\/strong><\/li>\n<li><strong>Disabled<\/strong><\/li>\n<li><strong>None<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>When ready with the change, select <strong>send an approval request (5) <\/strong>to proceed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5429 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_24_01-Window.png\" alt=\"Select groups and subscription type after selecting 'change group email subscription' from the list \" width=\"1534\" height=\"815\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_24_01-Window.png 1534w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_24_01-Window-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_24_01-Window-1024x544.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_24_01-Window-768x408.png 768w\" sizes=\"(max-width: 1534px) 100vw, 1534px\" \/><\/p>\n<h2>Step 4.<\/h2>\n<p><strong>Approval &#8211; <\/strong>The Security officer will receive an approval email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5430 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_28_20-Window.png\" alt=\"Email screenshot of email received by security officer \" width=\"1402\" height=\"765\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_28_20-Window.png 1402w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_28_20-Window-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_28_20-Window-1024x559.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_28_20-Window-768x419.png 768w\" sizes=\"(max-width: 1402px) 100vw, 1402px\" \/><\/p>\n<p><strong>Note:\u00a0<\/strong><\/p>\n<p><strong>Preapproval<\/strong> &#8211; If <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">preapproval is enabled<\/a> &#8211; the workflow will be set to without approval by the Security officer.<\/p>\n<h2>Result<\/h2>\n<p>When the request is approved and the job is complete the group membership subscription will be changed.<\/p>\n<h5>Before<\/h5>\n<p>The subscription on the groups will be &gt; <strong>Each email<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5431 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_31_14-Window.png\" alt=\"Email screenshot of the 'my groups' before the changes\" width=\"1848\" height=\"259\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_31_14-Window.png 1848w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_31_14-Window-300x42.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_31_14-Window-1024x144.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_31_14-Window-768x108.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_31_14-Window-1536x215.png 1536w\" sizes=\"(max-width: 1848px) 100vw, 1848px\" \/><\/p>\n<h5>After<\/h5>\n<p>The subscription on the groups will be &gt; <strong>Disabled (option selected)<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5433 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_36_10-Window.png\" alt=\"Email screenshot of the 'my groups' after the changes\" width=\"1834\" height=\"250\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_36_10-Window.png 1834w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_36_10-Window-300x41.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_36_10-Window-1024x140.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_36_10-Window-768x105.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_36_10-Window-1536x209.png 1536w\" sizes=\"(max-width: 1834px) 100vw, 1834px\" \/><\/p>\n<p>Results can be also seen in the <strong>Flow &gt; Workflow &gt; &#8216;eye icon&#8217;<\/strong> for details.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5432 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_35_07-Window.png\" alt=\"Results of the created workflow in GAT flow\" width=\"1762\" height=\"549\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_35_07-Window.png 1762w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_35_07-Window-300x93.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_35_07-Window-1024x319.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_35_07-Window-768x239.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-01-17_35_07-Window-1536x479.png 1536w\" sizes=\"(max-width: 1762px) 100vw, 1762px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\">Remove User Email Filters for Several Users in Bulk via GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/email-audit-find-storage-space-for-emails\/\">Email Audit: How to find storage space for emails on your domain?<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/automate-the-creation-of-email-filters-for-any-given-user-in-your-domain\/\">Automate the creation of email filters for any given user in your domain<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows admins to bulk change group members&#8217; email subscriptions to selected Google Groups. The tool&#8217;s comprehensive capability allows Google Workspace Admins and auditors to manage users individually and in bulk. The Admin can select many users in bulk and change the subscription each user has to the chosen Google groups. Step1. Create a [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":5369,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[27],"class_list":["post-5423","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-04","word_count":381,"total_views":"1640","reactions":{"happy":"0","normal":"0","sad":"1"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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