{"id":5609,"date":"2022-11-28T15:11:33","date_gmt":"2022-11-28T15:11:33","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=5609"},"modified":"2023-08-01T15:35:14","modified_gmt":"2023-08-01T14:35:14","password":"","slug":"setting-up-gmail-labels-in-bulk-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/setting-up-gmail-labels-in-bulk-with-gat-flow\/","title":{"rendered":"Setting up Gmail Labels in Bulk with GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a> is a user management tool for <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> domains. The admins can set up and make multiple automated actions for the users of the domain. The tool allows admins to create and add Gmail labels in bulk to many users automatically.<\/p>\n<h2>Create workflow<\/h2>\n<p>First, navigate to <strong>Flow &gt; Create workflow <\/strong>(1).<\/p>\n<h3>Workflow type<\/h3>\n<p>In <strong>Workflow type <\/strong>(2)\u00a0fill in the details for the workflow. You can set it up also as an<strong> Event workflow <\/strong>or<strong> Recurring workflow.<\/strong><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Name<\/strong> &#8211; enter a name of the workflow (3)<\/li>\n<li><strong>Description<\/strong> &#8211; enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong> &#8211; select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong> &#8211; modify existing users (4)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Conditional flow<\/strong> &#8211; set up the workflow based on condition (optional)<\/li>\n<li><strong>Include suspended users<\/strong> &#8211; enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled &#8211; you will be able to select even users who are suspended<\/li>\n<li>If disabled &#8211; you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong> &#8211; provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Later click <strong>Next<\/strong> (5) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-5644 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-15_39_44-Window.png\" alt=\"Setting workflow type\" width=\"1884\" height=\"844\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-15_39_44-Window.png 1884w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-15_39_44-Window-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-15_39_44-Window-1024x459.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-15_39_44-Window-768x344.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-15_39_44-Window-1536x688.png 1536w\" sizes=\"(max-width: 1884px) 100vw, 1884px\" \/><\/p>\n<h3>Search for a user<\/h3>\n<p>Select the users for whom you would like to create Gmail labels (1). You can select a user, group of users, or org. unit of users (2).<\/p>\n<p><em><strong>Note:<\/strong> This action will<strong> work even if you select Suspended users.<\/strong><\/em><\/p>\n<p>After selecting the users, click on <strong>Proceed to actions<\/strong> button (3).<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-5873\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_06_11-Window.png\" alt=\"\" width=\"1409\" height=\"893\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_06_11-Window.png 1409w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_06_11-Window-300x190.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_06_11-Window-1024x649.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_06_11-Window-768x487.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_06_11-Window-360x228.png 360w\" sizes=\"(max-width: 1409px) 100vw, 1409px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3>Choose action: Create Gmail label<\/h3>\n<p>In the <strong>Choose actions<\/strong> click on the <strong>(+) button<\/strong> to add an action or <strong>(++) button<\/strong> to add an action set.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-5656 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_17_56-Window.png\" alt=\"Choosing action: Create Gmail label\" width=\"1551\" height=\"407\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_17_56-Window.png 1551w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_17_56-Window-300x79.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_17_56-Window-1024x269.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_17_56-Window-768x202.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_17_56-Window-1536x403.png 1536w\" sizes=\"(max-width: 1551px) 100vw, 1551px\" \/><\/p>\n<p>Afterwards, search and add the action <strong>Email &gt; Create gmail label.<\/strong><\/p>\n<p>Then fill in the details in <strong>Create gmail label <\/strong>(1).<\/p>\n<ul>\n<li><strong>Labels<\/strong> &#8211; enter the labels you want to create; you can add multiple Gmail labels in bulk<\/li>\n<li><strong>Label list visibility<\/strong> &#8211; pick the visibility of the labels:\n<ul>\n<li>Show the label in the label list<\/li>\n<li>Show the label if there are any unread messages with that label<\/li>\n<li>Do not show the label in the label list<\/li>\n<\/ul>\n<\/li>\n<li><strong>Message list\u00a0<\/strong><b>visibility<\/b> &#8211; show messages list:\n<ul>\n<li>Show the label in the message list<\/li>\n<li>Do not show the label in the message list<\/li>\n<\/ul>\n<\/li>\n<li><strong>Label preview<\/strong>\n<ul>\n<li>Text color<\/li>\n<li>Background color<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>When the options are ready, click on the <strong>Send approval request<\/strong> button (2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5874\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_08_03-Window.png\" alt=\"\" width=\"1405\" height=\"890\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_08_03-Window.png 1405w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_08_03-Window-300x190.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_08_03-Window-1024x649.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_08_03-Window-768x486.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_08_03-Window-360x228.png 360w\" sizes=\"(max-width: 1405px) 100vw, 1405px\" \/><\/p>\n<p><em>Note: If there is <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval enabled<\/a> the workflow will be set to run right away.<\/em><\/p>\n<p>As the next step, Security Officer has to approve the request. After that the workflow will be set to run.<\/p>\n<h2>Result<\/h2>\n<p>When the workflow has been completed the Gmail labels will be added to the selected accounts.<\/p>\n<p>The result in GAT Flow can be seen under <strong>Workflow <\/strong>(1) <strong>&gt; Eye icon <\/strong>where you find more details\u00a0(3).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5661 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_35_50-Window.png\" alt=\"Result\" width=\"1773\" height=\"424\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_35_50-Window.png 1773w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_35_50-Window-300x72.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_35_50-Window-1024x245.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_35_50-Window-768x184.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-11-24-16_35_50-Window-1536x367.png 1536w\" sizes=\"(max-width: 1773px) 100vw, 1773px\" \/><\/p>\n<p>Finally, the result for the end-users will be in their <strong>Gmail &gt; Labels.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5875\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_10_48-Window.png\" alt=\"\" width=\"748\" height=\"645\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_10_48-Window.png 748w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_10_48-Window-300x259.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2022-12-09-15_10_48-Window-360x310.png 360w\" sizes=\"(max-width: 748px) 100vw, 748px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li class=\"betterdocs-breadcrumb-item item-current item-267 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-modifying-users\/\" target=\"_blank\" rel=\"noopener\">Actions Available when Modifying Users<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-181 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/\" target=\"_blank\" rel=\"noopener\">Modify Gmail Signature to Google Workspace Users in Bulk<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Remove User Email Filters for Several Users in Bulk via GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a user management tool for Google Workspace domains. The admins can set up and make multiple automated actions for the users of the domain. The tool allows admins to create and add Gmail labels in bulk to many users automatically. Create workflow First, navigate to Flow &gt; Create workflow (1). Workflow type [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":5369,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23,49],"glossaries":[],"doc_tag":[27],"class_list":["post-5609","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-04","word_count":494,"total_views":"1696","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"},{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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