{"id":5623,"date":"2022-12-02T11:30:41","date_gmt":"2022-12-02T11:30:41","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=5623"},"modified":"2026-07-02T13:10:42","modified_gmt":"2026-07-02T12:10:42","password":"","slug":"suspending-an-account-and-deleting-it-later-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/suspending-an-account-and-deleting-it-later-with-gat-flow\/","title":{"rendered":"Suspending an Account and Deleting it Later with GAT Flow"},"content":{"rendered":"<div class=\"ose-youtube ose-uid-ab7bf05cacbaad5eec6ea9dd5626bad5 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/DkmBfAu6CNM?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen referrerpolicy=\"origin\"><\/iframe><\/div>\n<p><a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> Admin may need to keep a user&#8217;s account and data for a certain period of time for compliance reasons. <a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a> makes this task easier for admins by suspending the account and deleting it automatically after a set period. You may need to run this type of workflow when you have a user who leaves your organization.<\/p>\n<h2>Create a Workflow<\/h2>\n<p>First, in GAT Flow, select <strong>Create Workflow<\/strong>\u00a0and switch the<strong> &#8216;Include suspended users&#8217;<\/strong> slider to the <strong>&#8216;on&#8217;<\/strong> position.<\/p>\n<p>We will use <strong>&#8216;Offboarding&#8217;<\/strong> for this type, as this will allow us to choose an offboarding action of either archive, suspend or delete the user. For this example, we will choose to delete the user.<\/p>\n<p>Later, click <strong>&#8216;Next&#8217;<\/strong> to continue.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17897 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59.png\" alt=\"Creating a workflow\" width=\"1596\" height=\"951\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59.png 1596w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59-300x179.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59-1024x610.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59-768x458.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59-1536x915.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_44_59-360x215.png 360w\" sizes=\"(max-width: 1596px) 100vw, 1596px\" \/><\/p>\n<h2>Search for a User<\/h2>\n<p>On the next screen, select the user(s) on which you want to run the workflow and click<strong> &#8216;Next&#8217;<\/strong>.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17905 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09.png\" alt=\"Step 2. Searching for a user\" width=\"1596\" height=\"946\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09.png 1596w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09-1024x607.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09-768x455.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09-1536x910.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-11_52_09-360x213.png 360w\" sizes=\"(max-width: 1596px) 100vw, 1596px\" \/><\/p>\n<h2>Choose Actions<\/h2>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone  wp-image-17423\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-06-15-13_48_04.png\" alt=\"\" width=\"1588\" height=\"898\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-06-15-13_48_04.png 1516w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-06-15-13_48_04-300x170.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-06-15-13_48_04-1024x579.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-06-15-13_48_04-768x434.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/09\/2026-06-15-13_48_04-360x204.png 360w\" sizes=\"(max-width: 1588px) 100vw, 1588px\" \/><\/p>\n<p>The available actions will be displayed by default. Search and select the\u00a0<strong>Suspend user<\/strong>\u00a0action.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17909\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24.png\" alt=\"\" width=\"1594\" height=\"946\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24.png 1594w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24-1024x608.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24-1536x912.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_03_24-360x214.png 360w\" sizes=\"(max-width: 1594px) 100vw, 1594px\" \/><\/p>\n<p>If you have other actions you would like to perform, you can select them on this screen.<\/p>\n<p>Some common actions during offboarding are <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-revoke-all-apps-for-google-workspace-user\/\" target=\"_blank\" rel=\"noopener\">revoking app tokens<\/a>, <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/wipe-data-from-users-calendars-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">wiping the calendar<\/a>, and <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-migrate-bulk-emails-in-google-workspace-2\/\" target=\"_blank\" rel=\"noopener\">migrating emails<\/a>.<\/p>\n<p>After you have finished, click the <strong>&#8216;+&#8217;<\/strong> <strong>button<\/strong> again to add an action and select the<strong> &#8216;Delay&#8217;<\/strong> action.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17910\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26.png\" alt=\"\" width=\"1595\" height=\"948\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26.png 1595w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26-1536x913.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_09_26-360x214.png 360w\" sizes=\"(max-width: 1595px) 100vw, 1595px\" \/><\/p>\n<p>Here we will set the length of time you want to suspend the account. In this example, we will use 6 months.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17911\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30.png\" alt=\"\" width=\"1592\" height=\"814\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30.png 1592w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30-300x153.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30-1024x524.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30-768x393.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30-1536x785.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_15_30-360x184.png 360w\" sizes=\"(max-width: 1592px) 100vw, 1592px\" \/><\/p>\n<p>We will then add our final offboarding action of deleting the user.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17918\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07.png\" alt=\"\" width=\"1595\" height=\"926\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07.png 1595w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07-300x174.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07-1024x594.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07-768x446.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07-1536x892.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_20_07-360x209.png 360w\" sizes=\"(max-width: 1595px) 100vw, 1595px\" \/><\/p>\n<p>When you are finished, click <strong>&#8216;Send approval request&#8217;.<\/strong><\/p>\n<h2>Results<\/h2>\n<p>Sent the request to the security officer for approval.<\/p>\n<p>Once the security officer approves this request, the workflow will start and suspend the user. It will also run any other actions you have asked it to do when they are set <strong>before<\/strong> the delay.<\/p>\n<p>As a result, your user will be suspended and can be unsuspended at any time in the next 6 months if necessary.<\/p>\n<p><strong>At the end of th<\/strong><strong>e 6 months, the account will be permanently deleted<\/strong>, without having to take any other actions.<\/p>\n<h2>Saving the workflow for reuse<\/h2>\n<p>If this is a process that you regularly do at your organization, you can always <strong>save it as an action set<\/strong>, to run the workflow faster next time.<\/p>\n<p>To do this, click the <strong>&#8216;Workflow&#8217;<\/strong> button in the GAT Flow menu on the left-hand side to view your previous workflows. Click the<strong> &#8216;eye&#8217;<\/strong> <strong>icon<\/strong> beside the workflow that you want to save again.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17941 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04.png\" alt=\"Saving the workflow for reuse\" width=\"1578\" height=\"690\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04.png 1578w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04-300x131.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04-1024x448.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04-768x336.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04-1536x672.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_44_04-360x157.png 360w\" sizes=\"(max-width: 1578px) 100vw, 1578px\" \/><\/p>\n<p>On the next page you will see the details of the workflow. On the top right hand side, you can select the <strong>&#8216;Save as action set&#8217; <\/strong>option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17942 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15.png\" alt=\"Saving as action set\" width=\"1593\" height=\"1005\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15.png 1593w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15-300x189.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15-1024x646.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15-768x485.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15-1536x969.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_52_15-360x227.png 360w\" sizes=\"(max-width: 1593px) 100vw, 1593px\" \/><\/p>\n<p>You can apply this set of actions at any time during the <strong>offboarding workflow <\/strong>by clicking the<strong> &#8216;double +&#8217; button<\/strong>, as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17945 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38.png\" alt=\"Adding an action set\" width=\"1595\" height=\"998\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38.png 1595w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38-300x188.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38-1024x641.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38-768x481.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38-1536x961.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/12\/2026-07-02-12_56_38-360x225.png 360w\" sizes=\"(max-width: 1595px) 100vw, 1595px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/suspend-users-in-google-workspace-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Suspend user(s) in Google Workspace via GAT Flow<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-5664 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/select-and-take-actions-on-suspended-users-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Select and Take Actions on Suspended Users in GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/deleting-suspended-accounts\/\" target=\"_blank\" rel=\"noopener\">Deleting Suspended Accounts From Google Workspace<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Google Workspace Admin may need to keep a user&#8217;s account and data for a certain period of time for compliance reasons. GAT Flow makes this task easier for admins by suspending the account and deleting it automatically after a set period. You may need to run this type of workflow when you have a user [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":5369,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"doc_category":[49],"glossaries":[],"doc_tag":[27],"class_list":["post-5623","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-07","word_count":506,"total_views":"1373","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"jgrimes","author_nicename":"jgrimes","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/jgrimes\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.9 (Yoast SEO v27.9) - 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