{"id":5985,"date":"2023-01-06T10:11:42","date_gmt":"2023-01-06T10:11:42","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=5985"},"modified":"2023-08-01T14:39:11","modified_gmt":"2023-08-01T13:39:11","password":"","slug":"add-users-to-an-ou-depending-on-department-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-users-to-an-ou-depending-on-department-with-gat-flow\/","title":{"rendered":"Add Users to an OU Depending on Their Department with GAT Flow"},"content":{"rendered":"<div class=\"ose-youtube ose-uid-decc3a87e8babe8a201b422b618f5c5a ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | Add Users to an OU Depending on Their Department\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/wIc1CD4VvFE?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<p><a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\">GAT Flow<\/a> is a user management tool. It allows <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> Admins to set conditional workflows for the nesting of actions that will execute when a certain specified condition is met. This paves way for complex workflows that might consider multiple conditions and actions. For such use cases, there is the option to align overlapping actions to tidy up the visual complexity explained in the example below. Let&#8217;s see how to set a workflow to add users to an OU depending on their department.<\/p>\n<h2>Step 1.<\/h2>\n<p>To add users to an OU, it&#8217;s best to set a recurring workflow that will run according to the time set by the workflow creator. Every time the workflow runs it will check the department conditions specified and run the following actions.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-5994 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU.png\" alt=\"Step 1. Adding a recurring workflow\" width=\"1596\" height=\"810\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU.png 1596w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU-300x152.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU-1024x520.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU-768x390.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU-360x183.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU-1536x780.png 1536w\" sizes=\"(max-width: 1596px) 100vw, 1596px\" \/><\/p>\n<h2>Step 2.<\/h2>\n<p>For this example, we enable the following options:<\/p>\n<ul>\n<li><strong>Recursive OU search<\/strong> &#8211; capturing all sub-OUs of selected OU.<\/li>\n<li><strong>Active &#8211;\u00a0<\/strong>enable workflow.<\/li>\n<li><strong>Preapproved &#8211;\u00a0<\/strong>select to avoid needing the Security Officer&#8217;s approval after every time the report runs. A security officer has to only approve initially when this is selected.<\/li>\n<li><strong>Conditional Flow &#8211;<\/strong> This will enable the conditional functionality in the actions menu.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-5995 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1.png\" alt=\"Step 2. Enabling of four options\" width=\"1562\" height=\"612\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1.png 1562w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1-300x118.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1-1024x401.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1-768x301.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1-360x141.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addOU1-1536x602.png 1536w\" sizes=\"(max-width: 1562px) 100vw, 1562px\" \/><\/p>\n<h2>Step 3.<\/h2>\n<p>Clicking <strong>Next<\/strong> will take you to the <strong>Choose Actions\u00a0<\/strong>subtab.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-6002 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addcondition.png\" alt=\"Step 3. Choosing action\" width=\"1492\" height=\"298\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addcondition.png 1492w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addcondition-300x60.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addcondition-1024x205.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addcondition-768x153.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addcondition-360x72.png 360w\" sizes=\"(max-width: 1492px) 100vw, 1492px\" \/><\/p>\n<p>Here you can add a <strong>Department<\/strong> condition.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6001 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addactionyes.png\" alt=\"Adding a condition\" width=\"874\" height=\"451\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addactionyes.png 874w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addactionyes-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addactionyes-768x396.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addactionyes-360x186.png 360w\" sizes=\"(max-width: 874px) 100vw, 874px\" \/><\/p>\n<p>Add action in case the condition is true. For this example, we are adding the action <strong>Change organization unit<\/strong> to the \/Sales OU.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6004 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addconditionNo.png\" alt=\"Adding the action Change organization unit\" width=\"662\" height=\"476\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addconditionNo.png 662w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addconditionNo-300x216.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/addconditionNo-360x259.png 360w\" sizes=\"(max-width: 662px) 100vw, 662px\" \/><\/p>\n<p>Repeat the steps until all the departments and relevant OU&#8217;s are captured in the Workflow.\u00a0 There may be many actions and conditions added, notice the <strong>align overlapping actions<\/strong> icon at the top right, this can be toggled and will align the view.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6008 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall.png\" alt=\"Adding many actions and conditions\" width=\"1555\" height=\"605\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall.png 1555w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall-300x117.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall-1024x398.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall-768x299.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall-360x140.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Addconditionsall-1536x598.png 1536w\" sizes=\"(max-width: 1555px) 100vw, 1555px\" \/><\/p>\n<p>Remember to end the line graph for each node and then send the approval request.<\/p>\n<h2>Results<\/h2>\n<p>Once the workflow is approved, it will execute at the set time. To check the actions executed, toggle the results button next to the workflow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6020 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults.png\" alt=\"Checking results\" width=\"1920\" height=\"259\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults.png 1920w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults-300x40.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults-1024x138.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults-768x104.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults-360x49.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckresults-1536x207.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>The tool will navigate you to the workflow <strong>Results<\/strong> in the <strong>Workflow<\/strong> module. Select <strong>the<\/strong> <strong>eye icon<\/strong> next to the workflow to see in detail exactly the actions and users affected.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6022 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1.png\" alt=\"Checking results details\" width=\"1920\" height=\"232\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1.png 1920w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1-300x36.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1-1024x124.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1-768x93.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1-360x44.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/accheckreults1-1-1536x186.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/p>\n<p>Selecting the figures will show in further detail the status of the actions executed for each user.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6024 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1.png\" alt=\"Results details\" width=\"1616\" height=\"577\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1.png 1616w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1-300x107.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1-1024x366.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1-768x274.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1-360x129.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/acheckreults2-1-1536x548.png 1536w\" sizes=\"(max-width: 1616px) 100vw, 1616px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6026 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/actiondetails.png\" alt=\"Action details\" width=\"1195\" height=\"589\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/actiondetails.png 1195w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/actiondetails-300x148.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/actiondetails-1024x505.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/actiondetails-768x379.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/actiondetails-360x177.png 360w\" sizes=\"(max-width: 1195px) 100vw, 1195px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Related Posts<\/h2>\n<ul class=\"betterdocs-breadcrumb-list\">\n<li class=\"betterdocs-breadcrumb-item item-current item-4573 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-flow-advanced\/\">Conditional Workflow: Complex Use Cases in GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-workflows\/\" target=\"_blank\" rel=\"noopener\">GAT Flow: Conditional Workflows for Google Workspace<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/manage-google-groups-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Manage Google Groups in GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a user management tool. It allows Google Workspace Admins to set conditional workflows for the nesting of actions that will execute when a certain specified condition is met. This paves way for complex workflows that might consider multiple conditions and actions. For such use cases, there is the option to align overlapping [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":5369,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[17,49],"glossaries":[],"doc_tag":[27],"class_list":["post-5985","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-getting-started","doc_category-on-boarding-off-boarding-modifying","doc_tag-gat-flow"],"year_month":"2026-04","word_count":399,"total_views":"1698","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"osaid","author_nicename":"osaid","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/osaid\/"},"doc_category_info":[{"term_name":"Getting Started","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/getting-started\/"},{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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