{"id":6059,"date":"2023-01-12T16:53:09","date_gmt":"2023-01-12T16:53:09","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6059"},"modified":"2026-04-23T13:13:37","modified_gmt":"2026-04-23T12:13:37","password":"","slug":"add-or-update-email-filters-in-a-users-account-using-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-or-update-email-filters-in-a-users-account-using-gat-flow\/","title":{"rendered":"Add or Update Gmail Filters in a User&#8217;s Account using GAT Flow"},"content":{"rendered":"<p><strong>GAT Flow<\/strong> allows <a href=\"https:\/\/workspace.google.com\/\">Google Workspace<\/a> Admin to update or create new Gmail filters for a user within the domain or remove the existing ones.<\/p>\n<h2>Add Gmail filters to a user&#8217;s account<\/h2>\n<p>Navigate to <strong>Flow &gt; Domain &gt; Users<\/strong> module -&gt; search for the user:<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16440 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot.png\" alt=\"Users module in Gat Flow\" width=\"1695\" height=\"1278\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot.png 1695w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot-300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot-1024x772.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot-768x579.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot-1536x1158.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_02_34-Greenshot-360x271.png 360w\" sizes=\"(max-width: 1695px) 100vw, 1695px\" \/><\/p>\n<p>When the user in question is found, an Admin can click on the &#8216;pencil&#8217; icon that can be found on the right-hand side to view the user&#8217;s account.<\/p>\n<p>In the <strong>Users details &gt; Emails &gt; Filters\u00a0<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16441 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51-.png\" alt=\"Editing a user's email filters in GAT Flow\" width=\"1694\" height=\"1276\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51-.png 1694w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51--300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51--1024x771.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51--768x578.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51--1536x1157.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_08_51--360x271.png 360w\" sizes=\"(max-width: 1694px) 100vw, 1694px\" \/><\/p>\n<p>Create the filter by clicking on the &#8220;<strong>Add new filter&#8221;<\/strong> button.<\/p>\n<p>Make sure to fill in at least one field in the &#8216;<strong>Criteria<\/strong>&#8216; section as well as at least one action under the &#8216;<strong>Action<\/strong>&#8216; section, to create a filter and when ready, click the &#8216;<strong>Update<\/strong>&#8216; button.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16442 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11-.png\" alt=\"Adding email filtering criteria in GAT Flow\" width=\"1694\" height=\"1276\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11-.png 1694w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11--300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11--1024x771.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11--768x578.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11--1536x1157.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_13_11--360x271.png 360w\" sizes=\"(max-width: 1694px) 100vw, 1694px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16443 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03-.png\" alt=\"Adding email filtering actions in GAT Flow\" width=\"1692\" height=\"1274\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03-.png 1692w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03--300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03--1024x771.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03--768x578.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03--1536x1157.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_15_03--360x271.png 360w\" sizes=\"(max-width: 1692px) 100vw, 1692px\" \/><\/p>\n<p>Users&#8217; Gmail filters will be created instantly.<\/p>\n<h2>Use case<\/h2>\n<p>Here is a hypothetical scenario of an email filter that needs to be created and the following criteria need to be met:<\/p>\n<ul>\n<li><em><strong>From:<\/strong> Y user&#8217;s account<\/em><\/li>\n<li><em><strong>Subject:<\/strong> Security<\/em><\/li>\n<li><em><strong>Includes the words:<\/strong> security<\/em><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16444 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20-.png\" alt=\"Editing the email filtering criteria in GAT Flow\" width=\"1696\" height=\"1280\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20-.png 1696w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20--300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20--1024x773.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20--768x580.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20--1536x1159.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_23_20--360x272.png 360w\" sizes=\"(max-width: 1696px) 100vw, 1696px\" \/><\/p>\n<p>Actions that need to be set up for the emails that meet the above criteria:<\/p>\n<ul>\n<li><strong><em>Star it<\/em><\/strong><\/li>\n<li><em><strong>Apply the label:<\/strong> For security audit<\/em><\/li>\n<li><em><strong>Forward to:<\/strong>\u00a0user&#8217;s account<\/em><em> (e.g. Manager of the user)<\/em><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16445 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52-.png\" alt=\"Editing the email filtering actions in GAT Flow\" width=\"1690\" height=\"1274\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52-.png 1690w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52--300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52--1024x772.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52--768x579.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52--1536x1158.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_28_52--360x271.png 360w\" sizes=\"(max-width: 1690px) 100vw, 1690px\" \/><\/p>\n<p><strong>Results:<\/strong><\/p>\n<p>When the filter criterion and action are added, save the setup by clicking on the<strong> Update <\/strong>button shown.<\/p>\n<p>The filter is created and can be reviewed or deleted (if needed) under the <strong>Users<\/strong> module. To do so, search for the user in question and go to the <strong>Email filters<\/strong> section:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16446 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer.png\" alt=\"Reviewing or deleting the email filter setup in GAT Flow\" width=\"1694\" height=\"1277\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer.png 1694w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer-300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer-1024x772.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer-768x579.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer-1536x1158.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-12_56_30-Videos-File-Explorer-360x271.png 360w\" sizes=\"(max-width: 1694px) 100vw, 1694px\" \/><\/p>\n<p>The filter is instantly created under the user&#8217;s Gmail account:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16447 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44.png\" alt=\"Email filtering applied in Gmail\" width=\"1687\" height=\"655\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44.png 1687w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44-300x116.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44-1024x398.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44-768x298.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44-1536x596.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_05_44-360x140.png 360w\" sizes=\"(max-width: 1687px) 100vw, 1687px\" \/><\/p>\n<p>Filter functionality is shown below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16448 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02-.png\" alt=\"An email having label applied and starred in gmail.\" width=\"1697\" height=\"768\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02-.png 1697w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02--300x136.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02--1024x463.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02--768x348.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02--1536x695.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/2026-04-23-13_08_02--360x163.png 360w\" sizes=\"(max-width: 1697px) 100vw, 1697px\" \/><\/p>\n<h2><strong>Related Posts<\/strong><\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-emails-sent-and-received-by-the-user-with-gat\/\">Find Emails Sent and Received by the User with GAT+<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/change-the-group-email-subscriptions-settings-for-multiple-users-with-gat-flow\/\">Change the Group Email Subscriptions Settings for Multiple Users with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\">Remove User Email Filters for Several Users in Bulk via GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows Google Workspace Admin to update or create new Gmail filters for a user within the domain or remove the existing ones. Add Gmail filters to a user&#8217;s account Navigate to Flow &gt; Domain &gt; Users module -&gt; search for the user: When the user in question is found, an Admin can click [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-6059","docs","type-docs","status-publish","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":303,"total_views":"2093","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Add or Update Gmail Filters in a User&#039;s Account using GAT Flow<\/title>\n<meta name=\"description\" content=\"GAT Flow allows Google Workspace Admin to update or create new Gmail filters for a user within the domain or remove the existing ones.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-or-update-email-filters-in-a-users-account-using-gat-flow\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Add or Update Gmail Filters in a User&#039;s Account using GAT Flow\" \/>\n<meta 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