{"id":6115,"date":"2023-01-13T11:39:04","date_gmt":"2023-01-13T11:39:04","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6115"},"modified":"2024-03-07T14:21:08","modified_gmt":"2024-03-07T14:21:08","password":"","slug":"manage-an-existing-classroom-instantly-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/manage-an-existing-classroom-instantly-with-gat-flow\/","title":{"rendered":"Manage an existing classroom instantly with GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a> can be very useful in many processes for <a href=\"https:\/\/edu.google.com\/workspace-for-education\/editions\/overview\/\" target=\"_blank\" rel=\"noopener\">Google Workspace for Education<\/a>\u00a0Admins. The\u00a0<strong>Classroom<\/strong> tab within GAT Flow helps manage an existing classroom &#8211; modify and delete it instantly.<\/p>\n<p>An Admin can add, edit or delete Classroom, Teachers, and Students. The admin can also apply the Guardians to each student in the existing Classroom. For more info on how to manage Student\u2019s Guardians, see this post here: <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/create-modify-delete-or-add-guardian-to-classroom-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Create, Modify, Delete or Add Guardian to Classroom via GAT Flow.<\/a><\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Step 1.<\/h2>\n<p class=\"betterdocs-content-heading\">First, for editing an existing Classroom, navigate to the <strong>Classroom<\/strong> module in <strong>GAT Flow<\/strong> and search for the Classroom in question by using the following attributes:<\/p>\n<ul>\n<li>Classroom name<\/li>\n<li>Teacher email<\/li>\n<li>Room number<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-9685\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class1.png\" alt=\"\" width=\"1452\" height=\"545\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class1.png 1452w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class1-300x113.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class1-1024x384.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class1-768x288.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class1-360x135.png 360w\" sizes=\"(max-width: 1452px) 100vw, 1452px\" \/><\/p>\n<p>When found, the Admin can edit the existing <strong>Classroom<\/strong> by navigating to the operators on the left-hand side as shown below:<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-9687\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class2.png\" alt=\"\" width=\"1447\" height=\"361\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class2.png 1447w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class2-300x75.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class2-1024x255.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class2-768x192.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class2-360x90.png 360w\" sizes=\"(max-width: 1447px) 100vw, 1447px\" \/><\/p>\n<p>The \u2018<strong>pencil\u2019<\/strong>\u00a0icon leads to the Classroom\u2019s editor window and allows editing its details.<\/p>\n<p>The <strong>&#8216;x<\/strong>&#8216; symbol triggers the removal of the Classroom.<\/p>\n<h2>Step 2.<\/h2>\n<p>Next, you can edit each part of the <strong>General<\/strong> section of the Classroom:<\/p>\n<ul>\n<li><strong>Class name<\/strong> (mandatory field)<\/li>\n<li><strong>Owner<\/strong>\u00a0(mandatory field)<\/li>\n<li><strong>Section<\/strong> (optional)<\/li>\n<li><strong>Room<\/strong> (optional)<\/li>\n<li><strong>Classroom state <\/strong>(mandatory field)<\/li>\n<li><strong>Description<\/strong> (optional)<\/li>\n<\/ul>\n<p><em><strong>Note:<\/strong> The Owner of the classroom is automatically assigned as a Teacher, and cannot be removed. As a consequence, \u2018Action cannot be done on the classroom owner\u2019 message will appear if trying to perform the removal of the Owner while editing the Classroom.\u00a0<\/em><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-6120 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Action-1.png\" alt=\"Action cannot be done on the classroom owner\" width=\"557\" height=\"135\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Action-1.png 557w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Action-1-300x73.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Action-1-360x87.png 360w\" sizes=\"(max-width: 557px) 100vw, 557px\" \/><\/p>\n<p><em>If more <strong>non-owner<\/strong> Teachers exist in the classroom, they can be removed successfully.<\/em><\/p>\n<p><em><strong>Note:<\/strong> In case the account of the Owner is deleted, the Classroom Owner field will become\u00a0<strong>ORPHANED<\/strong>. When the classroom becomes orphaned it is impossible to add a new student\/teacher to it or change its owner.<\/em><\/p>\n<p><em><strong>Tip:<\/strong> To avoid the above situation, the best practice would be to make sure you have transferred the classroom ownership to the other teacher before deleting the user from the domain. By doing it, the classroom will still be kept active and you can edit it <\/em><em>at any time.\u00a0<\/em><\/p>\n<p><em><strong>Note:\u00a0<\/strong> The Admin can update the Owner of the Classroom. After changing<\/em><em> the Owner, the new Owner is automatically assigned as a Teacher. The original Owner is still kept as a Teacher, until their removal.<\/em><\/p>\n<h2><strong>Step 3.\u00a0<\/strong><\/h2>\n<p>As the next step, the Admin can set the state of the Classroom as follows depending on the current needs:<\/p>\n<ul>\n<li>Unspecified<\/li>\n<li>Active<\/li>\n<li>Archived<\/li>\n<li>Provisioned<\/li>\n<li>Declined<\/li>\n<li>Suspended<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9689\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class3.png\" alt=\"\" width=\"1453\" height=\"556\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class3.png 1453w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class3-300x115.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class3-1024x392.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class3-768x294.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class3-360x138.png 360w\" sizes=\"(max-width: 1453px) 100vw, 1453px\" \/><\/p>\n<h2>Step 4.<\/h2>\n<p>The Admin can simply edit the Classroom members section by:<\/p>\n<ul>\n<li><strong>Add member<\/strong> &#8211; adding member manually (the user is added immediately during automatic membership acceptance)<\/li>\n<li><strong>Invite member<\/strong> &#8211; inviting a student or Co-Teacher to join the class (the user must accept the invite to be able to join the class)<\/li>\n<li><strong>Import students<\/strong> &#8211; importing additional members in bulk (the students are added immediately during automatic membership acceptance)<\/li>\n<li>editing the role of the existing member &#8211; &#8216;pencil&#8217; icon<\/li>\n<li>deleting the member &#8211; &#8216;x&#8217; icon<\/li>\n<li>assigning Guardian(s) of the students<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9692\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class5.png\" alt=\"\" width=\"1453\" height=\"552\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class5.png 1453w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class5-300x114.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class5-1024x389.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class5-768x292.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class5-360x137.png 360w\" sizes=\"(max-width: 1453px) 100vw, 1453px\" \/><\/p>\n<p>Edit Classroom member:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9696\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class7.png\" alt=\"\" width=\"370\" height=\"280\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class7.png 370w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class7-300x227.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class7-360x272.png 360w\" sizes=\"(max-width: 370px) 100vw, 370px\" \/><\/p>\n<p>Add or delete the student&#8217;s Guardian:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9694\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class6.png\" alt=\"\" width=\"374\" height=\"291\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class6.png 552w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class6-300x233.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class6-360x280.png 360w\" sizes=\"(max-width: 374px) 100vw, 374px\" \/><\/p>\n<h2>Step 5.<\/h2>\n<p>Lastly, you need to save actions to update the information on any changes made in the Classroom module.<\/p>\n<p>When everything is ready, click on one of the <strong>Save<\/strong> buttons visible on the top or lower right corner of the dashboard. As a result, you update the Classroom instantly.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9697\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class8.png\" alt=\"\" width=\"1452\" height=\"554\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class8.png 1452w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class8-300x114.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class8-1024x391.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class8-768x293.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Class8-360x137.png 360w\" sizes=\"(max-width: 1452px) 100vw, 1452px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/changing-the-owner-of-the-google-classroom-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Changing the Owner of the Google Classroom with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-find-google-classroom-groups\/\" target=\"_blank\" rel=\"noopener\">How to find Google Group Generated by a Classroom<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/changing-the-owner-of-the-google-classroom-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Changing the Owner of the Google Classroom with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/manage-google-classroom-invites-with-gat-flow\/\">Manage Google Classroom Invites with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow can be very useful in many processes for Google Workspace for Education\u00a0Admins. The\u00a0Classroom tab within GAT Flow helps manage an existing classroom &#8211; modify and delete it instantly. An Admin can add, edit or delete Classroom, Teachers, and Students. The admin can also apply the Guardians to each student in the existing Classroom. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[41],"glossaries":[],"doc_tag":[27],"class_list":["post-6115","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-chrome-audit-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":581,"total_views":"1163","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Chrome Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/chrome-audit-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Manage an existing classroom instantly with GAT Flow - 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