{"id":6201,"date":"2023-01-16T13:40:23","date_gmt":"2023-01-16T13:40:23","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6201"},"modified":"2023-08-01T15:42:09","modified_gmt":"2023-08-01T14:42:09","password":"","slug":"workflow-template-to-automate-teacher-offboarding-in-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workflow-template-to-automate-teacher-offboarding-in-gat-flow\/","title":{"rendered":"Workflow Template to Automate Teacher Offboarding in GAT Flow"},"content":{"rendered":"<p><strong>GAT Flow<\/strong> offers several automation under the<strong>\u00a0Workflow templates<\/strong>\u00a0module within the dashboard to assist a <a href=\"https:\/\/workspace.google.com\/\">Google Workspace<\/a> Administrator for\u00a0<strong>educational domains<\/strong>. An Admin can also use the Teacher Offboarding template containing suggested action sets to offboard teacher(s). The template can be utilized, edited, and saved for future use.<\/p>\n<p>To do so, navigate to\u00a0<strong>GAT Flow -&gt; Workflow template -&gt; Offboarding -&gt;<\/strong><strong> Teacher offboarding:<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-large wp-image-6203\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-1024x683.png\" alt=\"\" width=\"1024\" height=\"683\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-1024x683.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-300x200.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-768x512.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-360x240.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-1536x1025.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Teacher-offboarding-2048x1366.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>When the template is selected, the suggested action set can be previewed before using it. This template is just a proposal of the actions that can be editable later for a better fit.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Set of actions<\/h2>\n<p>This offboarding template contains the set of actions outlined below:<\/p>\n<ul>\n<li><strong>Change Classrooms owner<\/strong><\/li>\n<li><strong>Remove teacher(s) from all Classrooms<\/strong><\/li>\n<li><strong>Delete users from groups<\/strong><\/li>\n<li><strong>Migrate emails<\/strong><\/li>\n<li><strong>Revoke apps tokens<\/strong><\/li>\n<li><strong>Google application data transfer<\/strong><\/li>\n<\/ul>\n<h2>Use workflow template<\/h2>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-6204\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview-1024x240.png\" alt=\"\" width=\"1024\" height=\"240\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview-1024x240.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview-300x70.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview-768x180.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview-360x84.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview-1536x360.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Preview.png 1593w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>An Admin can use the template in following two ways:<\/p>\n<ol>\n<li><strong>Use template as Action set<\/strong>\u00a0\u2013 allows to configure and save the set of actions;<\/li>\n<\/ol>\n<p>An admin can edit the suggested template by applying some changes, adding or removing some actions, and saving them for future usage. The saved action set that has been modified accordingly to the organizational needs can be reused anytime when the next user(s) is offboarded and it will streamline the process of setting up the workflow.<\/p>\n<p>The saved workflow can be found under the\u00a0<strong>Saved action sets<\/strong>\u00a0module in the\u00a0<strong>Flow<\/strong>\u00a0dashboard.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-6195\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Save-actions.png\" sizes=\"(max-width: 381px) 100vw, 381px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Save-actions.png 454w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Save-actions-300x207.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Save-actions-360x249.png 360w\" alt=\"\" width=\"381\" height=\"264\" \/><\/p>\n<ul>\n<li><strong>Use template as Workflow<\/strong>\u00a0\u2013 leads to the\u00a0<strong>Create workflow<\/strong>\u00a0module and allows the creation of a one-time workflow;<\/li>\n<\/ul>\n<p>A workflow creator needs to select the user that is being offboarded and that will be affected by the workflow created; review and configure the suggested set of actions (actions can be modified by adding or removing them if needed).<\/p>\n<p>When all is set up,\u00a0<strong>Send approval request<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6015 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Send-approval-request-1024x356.png\" sizes=\"(max-width: 1024px) 100vw, 1024px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Send-approval-request-1024x356.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Send-approval-request-300x104.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Send-approval-request-768x267.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Send-approval-request-360x125.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Send-approval-request.png 1050w\" alt=\"\" width=\"382\" height=\"133\" data-lazy-loaded=\"1\" \/><\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Security Officer approval<\/h2>\n<p>When the set of actions is configured accordingly, the workflow can be sent to the Security Officer for verification.<\/p>\n<p>Once the Security Officer approves it, the workflow will run.<\/p>\n<h2>Results<\/h2>\n<p>A final result of an offboarding process is the removal of the user. Selected accounts will be deleted. All emails and files once removed can be restored within 20 days using the Google Workspace Admin Console otherwise they will be gone forever.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-6206\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Final-results-1024x534.png\" alt=\"\" width=\"1024\" height=\"534\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Final-results-1024x534.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Final-results-300x157.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Final-results-768x401.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Final-results-360x188.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/01\/Final-results.png 1439w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Related posts<\/h2>\n<ul>\n<li class=\"betterdocs-breadcrumb-item item-current item-251 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-offboarding-users\/\">Actions Available when OffBoarding Users<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-995 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-offboard-google-workspace-user\/\">How to Offboard Google workspace user<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/changing-the-owner-of-the-google-classroom-with-gat-flow\/\">Changing the Owner of the Google Classroom with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow offers several automation under the\u00a0Workflow templates\u00a0module within the dashboard to assist a Google Workspace Administrator for\u00a0educational domains. An Admin can also use the Teacher Offboarding template containing suggested action sets to offboard teacher(s). The template can be utilized, edited, and saved for future use. To do so, navigate to\u00a0GAT Flow -&gt; Workflow template [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":6224,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-6201","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":399,"total_views":"1437","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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