{"id":6391,"date":"2023-02-12T19:46:40","date_gmt":"2023-02-12T19:46:40","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6391"},"modified":"2026-03-23T12:04:57","modified_gmt":"2026-03-23T12:04:57","password":"","slug":"trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\/","title":{"rendered":"Trigger a Workflow When Users Disable or Enable 2FA in GAT Flow"},"content":{"rendered":"<div class=\"ose-youtube ose-uid-0e5582edb5396f5632d1825e052f0689 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT Flow | How to Trigger Workflows When a User Disables 2FA in Google Workspace\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/AwjAAwejghw?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<p>The GAT Flow tool is designed to reduce <a href=\"https:\/\/workspace.google.com\/\">Google Workspace Admin<\/a> Tasks significantly. It is useful in managing user characteristics in the domain and more importantly, helps the admin achieve this in an automated manner. This is the purpose of event-triggered workflows, that allow for users to be managed dynamically. In this post, we will look at the example of a workflow that will trigger when a user disables or enables 2FA.<\/p>\n<h2>Creating event workflow for a user who disables 2FA<\/h2>\n<p>Navigate to <strong>GAT Flow &gt; Event Workflow<\/strong> (1) and select &#8216;<strong>+ New Event Workflow<\/strong>&#8216; (2) at the top left-hand corner of the view.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16213 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26-.png\" alt=\"Creating a GAT Flow event workflow\" width=\"1693\" height=\"1218\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26-.png 1693w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26--300x216.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26--1024x737.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26--768x553.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26--1536x1105.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_19_26--360x259.png 360w\" sizes=\"(max-width: 1693px) 100vw, 1693px\" \/><\/p>\n<p>There are 2 events available for 2FA,<\/p>\n<ol>\n<li>User 2FA enabled.<\/li>\n<li>User 2FA disabled.<\/li>\n<\/ol>\n<p>For this example &#8216;User 2FA disabled&#8217; is the event. Build the workflow by following the steps below,<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16216 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1.png\" alt=\"Creating event workflow\" width=\"1693\" height=\"1218\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1.png 1693w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1-300x216.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1-1024x737.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1-768x553.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1-1536x1105.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_21_51-1-360x259.png 360w\" sizes=\"(max-width: 1693px) 100vw, 1693px\" \/><\/p>\n<blockquote><p>Pre-approved is selected to avoid needing the Security Officer approval everyime the event is triggered, only initial approval is required when selected.<\/p><\/blockquote>\n<p>Click &#8216;<strong>Choose Actions<\/strong>&#8216; (5) or &#8216;<strong>Send approval request<\/strong>&#8216; (6) to move to the next tab where the actions you choose will be executed when the event is triggered. There are dozens of actions to choose from depending on how your organization wishes to treat such cases from a security perspective.<\/p>\n<p>In the\u00a0<strong>Choose Actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16146 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32.png\" alt=\"Adding an action to an event workflow\" width=\"1788\" height=\"1211\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32.png 1788w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32-300x203.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32-1024x694.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32-768x520.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32-1536x1040.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-19-12_55_32-360x244.png 360w\" sizes=\"(max-width: 1788px) 100vw, 1788px\" \/><\/p>\n<p>For this example, we are sending a warning email to the user who disabled their 2FA, A follow-up action could be perhaps to add the user to a group for users who don&#8217;t have 2FA enabled. Once you&#8217;ve selected the &#8216;Send email&#8217; action (1), double click the action node (2) to configure the email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16217 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01.png\" alt=\"'Send email' action in a gat event workflow\" width=\"1693\" height=\"1217\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01.png 1693w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01-300x216.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01-1024x736.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01-768x552.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01-1536x1104.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_31_01-360x259.png 360w\" sizes=\"(max-width: 1693px) 100vw, 1693px\" \/><\/p>\n<p>Adding the user to a group action and more can be selected the same way the &#8216;<strong>send email<\/strong>&#8216; action was selected above.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16218 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46.png\" alt=\"'send email' configuration in a gat flow event workflow\" width=\"1691\" height=\"1216\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46.png 1691w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46-300x216.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46-1024x736.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46-768x552.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46-1536x1105.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_34_46-360x259.png 360w\" sizes=\"(max-width: 1691px) 100vw, 1691px\" \/><\/p>\n<p>Changes made to the &#8216;Send email&#8217; action are saved automatically, to finish click outside of the &#8216;Send email&#8217; pop-up box or click the X in the top right then click the &#8216;<strong>Send approval request<\/strong>&#8216;<\/p>\n<h4 id=\"security-officer-approval\" class=\"betterdocs-content-heading\">Security officer approval<\/h4>\n<p>The security officer will be notified via email to approve the request.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16219 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_49_05.png\" alt=\"Security officer approval email\" width=\"1325\" height=\"813\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_49_05.png 1325w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_49_05-300x184.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_49_05-1024x628.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_49_05-768x471.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_49_05-360x221.png 360w\" sizes=\"(max-width: 1325px) 100vw, 1325px\" \/><\/p>\n<h3>Results<\/h3>\n<p>To check on the results, find the workflow in the &#8216;<strong>Event workflow<\/strong>&#8216; module by filtering by name, then select the results icon as shown below,<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16220 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32-.png\" alt=\"Event workflow results\" width=\"1690\" height=\"1214\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32-.png 1690w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32--300x216.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32--1024x736.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32--768x552.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32--1536x1103.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_51_32--360x259.png 360w\" sizes=\"(max-width: 1690px) 100vw, 1690px\" \/><\/p>\n<p>Here, each event triggered is displayed in rows, selecting the &#8216;<strong>page<\/strong>&#8216; icon will show more details about the actions taken.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16221 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot.png\" alt=\"Event workflow triggers\" width=\"1691\" height=\"1294\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot.png 1691w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot-300x230.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot-1024x784.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot-768x588.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot-1536x1175.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-11_59_48-Greenshot-360x275.png 360w\" sizes=\"(max-width: 1691px) 100vw, 1691px\" \/><\/p>\n<p>More details about the action can be observed when selecting the numbers under the headers.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16222 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16.png\" alt=\"Event workflow trigger details\" width=\"1691\" height=\"1295\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16.png 1691w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16-300x230.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16-1024x784.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16-768x588.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16-1536x1176.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-23-12_01_16-360x276.png 360w\" sizes=\"(max-width: 1691px) 100vw, 1691px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/update-the-users-custom-attributes-with-gat-flow\/\">Update the user\u2019s custom attributes with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/use-workflow-template-to-manage-a-suspended-users-account-in-gat-flow\/\">Use workflow template to manage a suspended user\u2019s account in GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-users-to-an-ou-depending-on-department-with-gat-flow\/\">Add Users to an OU Depending on Their Department with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The GAT Flow tool is designed to reduce Google Workspace Admin Tasks significantly. It is useful in managing user characteristics in the domain and more importantly, helps the admin achieve this in an automated manner. This is the purpose of event-triggered workflows, that allow for users to be managed dynamically. In this post, we will [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":5370,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-6391","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":445,"total_views":"1199","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"osaid","author_nicename":"osaid","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/osaid\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Trigger a Workflow When Users Disable or Enable 2FA in GAT Flow - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"With GAT Flow, Google workspace admins can trigger a workflow when users enable or disable 2FA in their account.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Trigger a Workflow When Users Disable or Enable 2FA in GAT Flow\" \/>\n<meta property=\"og:description\" content=\"With GAT Flow, Google workspace admins can trigger a workflow when users enable or disable 2FA in their account.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\/\" \/>\n<meta property=\"og:site_name\" content=\"GAT Knowledge Base\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-23T12:04:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/09\/GAT-Flow-2.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"600\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\\\/\",\"url\":\"https:\\\/\\\/gatlabs.com\\\/knowledge\\\/tech-tips\\\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\\\/\",\"name\":\"Trigger a Workflow When Users Disable or Enable 2FA in GAT Flow - 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