{"id":6458,"date":"2023-02-23T13:56:37","date_gmt":"2023-02-23T13:56:37","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6458"},"modified":"2026-03-20T12:31:46","modified_gmt":"2026-03-20T12:31:46","password":"","slug":"remove-sharing-permissions-of-users-calendars-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-sharing-permissions-of-users-calendars-with-gat-flow\/","title":{"rendered":"Remove Sharing Permissions of Users&#8217; Google Calendars with GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\"><strong>GAT Flow<\/strong><\/a> offers <a href=\"https:\/\/workspace.google.com\/\">Google Workspace Admins<\/a> the ability to easily automate user management processes. It also helps them to remove sharing permissions of users&#8217; Google calendars. The action allows the removal of all types of existing sharing permissions at once. The admins can take this action on any number of users, groups, OU, or classrooms.<\/p>\n<h2>Step 1. Create Workflow<\/h2>\n<p>To remove the Google calendar sharing permissions given by User(s), navigate to <strong>GAT Flow &gt; Create workflow (1)<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16168 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30.png\" alt=\"Creating a workflow in GAT Flow\" width=\"1741\" height=\"1263\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30.png 1741w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30-300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30-1024x743.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30-768x557.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30-1536x1114.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-11_56_30-360x261.png 360w\" sizes=\"(max-width: 1741px) 100vw, 1741px\" \/><\/p>\n<h2>Step 2. Select User(s)<\/h2>\n<p>In the next section<strong> Search for a user<\/strong>, and select the user&#8217;s accounts for which you wish to remove Google calendar sharing permissions given to other users.<\/p>\n<p>You can select users in the following ways &#8211;<\/p>\n<ul>\n<li>to select individual users, click <strong>Search for a user<\/strong><\/li>\n<li>to select groups, click <strong>Search for a group<\/strong><\/li>\n<li>to select the whole OU that those users belong to, click <strong>Search for an OU<\/strong><\/li>\n<li>to select the existing Classroom that the users\/students are assigned to, click <strong>Search for a classroom<\/strong><\/li>\n<li>to import users from a spreadsheet, select <strong>Import users<\/strong><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16169 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44.png\" alt=\"Selecting users in a workflow GAT Flow\" width=\"1740\" height=\"1264\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-1024x744.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-768x558.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-1536x1116.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-360x262.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<p>After selecting user(s), click the <strong>Next<\/strong> button located at the bottom of the panel.<\/p>\n<h2>Step 3. Select Action<\/h2>\n<p>In the next section <strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Adding actions to a GAT Flow workflow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\n<p>Select the action <strong>Unshare user calendar<\/strong> found under the <strong>Calendar<\/strong> section\u00a0and add it to the workflow.<\/p>\n<p>For easy accessibility, use the search bar and type the word \u2018calendar\u2019:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16170 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39.png\" alt=\"Adding 'Unshare user calendar' action to the workflow\" width=\"1741\" height=\"1261\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39.png 1741w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39-300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39-1024x742.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39-768x556.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39-1536x1113.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_06_39-360x261.png 360w\" sizes=\"(max-width: 1741px) 100vw, 1741px\" \/><\/p>\n<p>Double click the\u00a0<strong>Unshare user calendar<\/strong> action node to configure the settings.<\/p>\n<h3>Unshare all<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16171 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56-.png\" alt=\"'Unshare All' option in the 'Unshare user calendar' action\" width=\"1741\" height=\"1263\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56-.png 1741w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56--300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56--1024x743.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56--768x557.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56--1536x1114.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_10_56--360x261.png 360w\" sizes=\"(max-width: 1741px) 100vw, 1741px\" \/><\/p>\n<p><strong>NOTE: This action will remove all users from a workflow user&#8217;s primary calendar. Selected user&#8217;s primary calendars will be removed from their list of calendars.<\/strong><\/p>\n<p><em>By selecting this action, you will trigger the removal of all sharing permission of a domain user&#8217;s Google calendar. As a result, the selected user&#8217;s primary calendar will be removed from the other users&#8217; calendars.\u00a0<\/em><\/p>\n<h3>Addresses to unshare<\/h3>\n<p>If you wish to specify a particular user(s) to unshare the calendar from, deselect the <strong>Unshare all<\/strong> option and select <strong>Addresses to unshare,<\/strong> then select the addresses from the drop-down menu or start typing them manually.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16172 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06.png\" alt=\"'Addresses to unshare' configuration in the 'Unshare user calendar' action\" width=\"1740\" height=\"1263\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06-300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06-1024x743.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06-768x557.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06-1536x1115.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_13_06-360x261.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<p>Once ready, click on <strong>Send approval request<\/strong> button.<\/p>\n<p>When the pop-up confirmation window appears, select <b>Confirm <\/b>to confirm the action.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16174 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1.png\" alt=\"Confirming the send request to approve.\" width=\"1735\" height=\"1256\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1.png 1735w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1-300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1-1024x741.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1-768x556.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1-1536x1112.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_14_33-1-360x261.png 360w\" sizes=\"(max-width: 1735px) 100vw, 1735px\" \/><\/p>\n<p>Your request is being sent for review to the <strong>Security Officer.<\/strong><\/p>\n<p>Your workflow can be reviewed anytime under the <strong>Workflow<\/strong> section in GAT Flow. Click on the \u2018page\u2019 icon visible on the right side as shown below to see more details:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16175 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00-.png\" alt=\"Checking the details of the requested workflow\" width=\"1740\" height=\"1262\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00-.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00--300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00--1024x743.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00--768x557.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00--1536x1114.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_16_00--360x261.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Step 4. Security Officer Approval<\/h2>\n<p>The Security Officer automatically receives the request and can review it to approve or deny it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16176 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_22_26.png\" alt=\"Security officer approval email\" width=\"1258\" height=\"781\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_22_26.png 1258w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_22_26-300x186.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_22_26-1024x636.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_22_26-768x477.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_22_26-360x223.png 360w\" sizes=\"(max-width: 1258px) 100vw, 1258px\" \/><\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Step 5. Review the Result<\/h2>\n<p>Once the workflow is approved and executed, the workflow creator receives a notification email that the process has been finished.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16177 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_26_01.png\" alt=\"Workflow finished email\" width=\"1251\" height=\"843\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_26_01.png 1251w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_26_01-300x202.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_26_01-1024x690.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_26_01-768x518.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_26_01-360x243.png 360w\" sizes=\"(max-width: 1251px) 100vw, 1251px\" \/><\/p>\n<p>The workflow creator can check the status of the job at any time under the <strong>Workflow<\/strong> section in GAT Flow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16178 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44.png\" alt=\"Details of the approved and complete workflow\" width=\"1745\" height=\"1264\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44.png 1745w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44-300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44-1024x742.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44-768x556.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44-1536x1113.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_27_44-360x261.png 360w\" sizes=\"(max-width: 1745px) 100vw, 1745px\" \/><\/p>\n<p>Once the status shows <strong>Approved <\/strong>and<strong> Done<\/strong>, the sharing permissions of users&#8217; primary calendars are removed from other users&#8217; calendars.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Related posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/share-users-primary-calendar-to-specific-users-and-groups\/\">Share primary Google Calendar with specific users and groups<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-additional-owners-to-any-existing-calendar\/\">Add additional owners to any existing Calendar<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/subscribe-users-to-many-calendars-in-bulk\/\">Subscribe users to multiple Google Calendars in bulk<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow offers Google Workspace Admins the ability to easily automate user management processes. It also helps them to remove sharing permissions of users&#8217; Google calendars. The action allows the removal of all types of existing sharing permissions at once. The admins can take this action on any number of users, groups, OU, or classrooms. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[39],"glossaries":[],"doc_tag":[27],"class_list":["post-6458","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-calendar-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":618,"total_views":"2759","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Calendar Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/calendar-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Remove Sharing Permissions of Users&#039; 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